Rec Complex Beverage & Food Service

Agency:	State Government of Louisiana
State:	Louisiana
Type of Government:	State & Local
NAICS Category:	722310 - Food Service Contractors
Posted Date:	Aug 11, 2026
Due Date:	Aug 25, 2026
Solicitation No:	50007-RQ27-0001
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Description

Bid Number	Description	Date Issued	Bid Open Date/Time
50007-RQ27-0001	Rec Complex Beverage & Food Service Original: 50007-RQ27-0001	08/11/2026	08/25/2026 2:00:00 PM CT

Contact Information for Bid # 50007-RQ27-0001

Department	++ University - Northwestern State University
Section	Purchasing
Dept Code	50007
Contact	Carla Howell
Address	Business Affairs Northwestern State University Natchitoches, LA 71497
Phone	318-357-4496
Email	howellc@nsula.edu
URL	https://businessaffairs.nsula.edu/purchasing/

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NORTHWESTERN STATE UNIVERSITY

Purchasing Office

St. Denis Hall

Natchitoches, Louisiana 71497

Email: purchasing@nsula.edu

(318) 357-6474

ISSUE DATE:

NSU BID NO.

08/11/2026

RQ27-0001

REQUEST FOR QUOTATION

REQUEST FOR QUOTATION: This Quotation, subject to the conditions herein stated and attached hereto, will be

received at this office until:

Tuesday, August 25, 2026, 2:00 P.M. (CST)

And then opened for furnishing the items and/or services as described for Northwestern State University.

THIS IS NOT A SEALED BID, VENDORS MAY RETURN QUOTE BY EMAIL.

DESCRIPTION

NSU Rec Complex Food & Beverage Services

INSTRUCTIONS:

1. Your bid should be made on this form and returned by mail, email, or in person.

2. The University cannot accept bids or addenda by phone.

3. Any quotation received after deadline will be considered non-responsive.

4. All prices are to be quoted complete and FOB Natchitoches (freight prepaid)

5. All prices must be firm.

6. DO NOT include Federal Excise Tax.

7. Unless otherwise specified, all bids shall be binding for 30 calendar days from date of bid opening

BIDDERS, PLEASE FILL IN ALL BLANK SPACES AND SIGN BELOW

Terms will be _______________ and shipment will be received within ___________________ days after receipt of order.

Delivery may be a consideration in the award.

______________________________________________________

VENDOR NAME

_____________________________________________________

SIGNATURE AUTHORITY (Re: L.R.S. 39:1594(Act 121)

_______________________________________________________

ADDRESS

_______________________________________________________

PRINTED NAME

______________________________________________________

CITY, STATE, ZIP

______________________________________________________

TITLE

________________________________________________________

TELEPHONE NUMBER

____________________________________________________________________

EMAIL ADDRESS

_______________________________________________________

FEDERAL TAX IDENTIFICATION NUMBER (FIN)

DATE

________________________________________________________________________________________________________________________________________

ACCEPTANCE by NORTHWESTERN STATE UNIVERSITY

Date

Recommendation: ______________________________________________________________________________________________________________________

______________________________________________________________________________________________________________________

Approved: ___________________________________________

Ashlee Grayson, Director of Purchasing

INSTRUCTIONS TO BIDDERS

l. Bid Forms: All written bids, unless otherwise provided for, must be submitted on, and in accordance with,

forms provided, properly signed. Bids submitted in the following manner will not be accepted:

1. Bid contains no signature indicating intent to be bound;

2. Bid filled out in pencil; and

3. Bid not submitted on NSU’s standard forms.

Bids must be received at the address specified in the Request for Quotation prior to bid opening time in

order to be considered. Any bid received after bid opening time will be returned to sender unopened.

Telegraphic and fax alterations to bids received before bid opening time will be considered provided

formal bid and written alteration have been received and time-stamped before bid opening time.

2. Submission of Solicitation: Firms/individuals who are interested in providing services requested under

this Request for Quote must submit bid containing the information specified in this solicitation. The bid

must be received by the Purchasing Office on or before (2:00 P.M.) Central Daylight Time on the date

specified. Bidders mailing their submittals shall allow sufficient mail delivery time to ensure receipt of their

submittal by the time specified. The submitted bid must be delivered at the Bidder’s expense to:

Attn: Ashlee Grayson

Director of Purchasing

Business Affairs/St. Denis Hall

200 Sam Sibley Drive

Northwestern State University

Natchitoches, LA 71457

3. Prices: The bidder must state the prices (written in ink, in figures) for which he proposes to furnish each

item and shall show the total extended amount for each based on the quantities shown. In case, however,

of conflict between the unit price and the extended amount, the unit price shall govern. Unit prices should

be inclusive of any freight charges.

4. F.O.B: Bid should be FOB Destination/Agency, title passing upon acceptance of merchandise.

Failure to comply with this requirement may disqualify your bid.

5. Standard of Quality: Any product or service bid shall conform to all applicable Federal and State laws

and regulations and the specifications contained in the IFB. Unless otherwise specified in the IFB, any

manufacturer’s name, trade name, brand, name, or catalog number used in the specifications is for the

purpose of describing the quality level and characteristic required. Bidder must specify the brand and model

number of the product offered in his bid. Bids not specifying brand and model number shall be considered

as offering the exact products specified in the IFB.

6. Descriptive Information: Bidders proposing an equivalent brand or model should submit with the bid

information (such as illustrations, descriptive literature, technical data) sufficient for NSU Purchasing to

evaluate quality, suitability, and compliance with the specifications in the IFB. Failure to submit descriptive

information may cause bid to be rejected. Any change made to a manufacturer’s published specifications

submitted for a product shall be verifiable by the manufacturer. If item(s) bid do not fully comply with

specifications (including brand and/or product number), bidder must state in what respect the item(s)

deviate. Failure to note exceptions on the bid form will not relieve the successful bidder(s) from supplying

the actual products requested.

MANUFACTURER’S NUMBERS AND TRADE NAMES: Where manufacturer’s product is named or

specified, it is understood that “or equal” shall apply, whether stated or not. Such name and number

are meant to establish the standard, type, quality, style, etc. Northwestern State University shall be the

sole judge as to whether or not the equipment offered is equal to that specified.

7. Bid Opening: Bidders may attend the bid opening, but no information or opinions concerning the

ultimate contract award will be given at the bid opening or during the evaluation process. Bids may be

examined 72 hours after request is made. Information pertaining to completed files may be secured by

visiting Northwestern State University Purchasing during normal working hours. Written bid tabulations

will not be furnished.

8. Award: Award will be made to the lowest responsible bidder, taking into consideration the quality of the

products to be supplied, their conformity with specifications, the purposes for which they are required, and

the time for delivery. Northwestern State University Purchasing reserves the right to award items

separately, grouped or on an all-or-none basis and to reject any or all bids and waive any informalities. Only

the issuance of a Purchase Order constitutes acceptance on the part of the University.

12. Reject: The University reserves the right to reject any and all bids, and to waive any informalities.

The right is reserved to award contracts separately, grouped, or on an all-or-none basis. Missing bid

information, including Signature Authority and Performance Bond information, and/or exceptions to

terms and conditions may cause a bid to be rejected. All rejected goods will be at seller’s risk and expense,

subject to seller’s prompt advice as to disposition. Unless otherwise arranged all rejected goods will be

returned and charged back including all transportation and handling costs. All packages must reflect the

NSU purchase order number, or it will be refused and returned at vendor’s expense.

13. Payment Terms: Cash discounts for less than 30 days or less than 1% or greater than 5% will be accepted

but will not be considered in determining awards. On indefinite quantity terms contracts, cash discounts

will be accepted and taken but will not be considered in determining awards. Bids containing “payment in

advance” or “COD” requirements may be rejected. Payment is to be made within 30 days after receipt of

properly executed invoice or delivery, whichever is later. Invoices shall be submitted to: Northwestern State

University, Business Affairs, Accounts Payable Section, St. Denis Hall, Natchitoches, LA 7l497. We must

pay from ORIGINAL ITEMIZED invoices as required by the State Legislative Auditor.

14. U.S. Taxpayer Identification Number: Enter your taxpayer identification number in the appropriate

space on the Specifications and Bid Form Page. For individuals and sole proprietors, this is your social

security number. For other entities, it is your employer identification number. PAYMENT CANNOT BE

PROCESSED WITHOUT YOUR TAX I.D. NUMBER.

15. Taxes: The State is exempt from sales/use tax. Vendor is responsible for including all applicable taxes

in the bid price.

17. Contract Renewals: Upon Agreement of Northwestern State University Purchasing and the contractor,

an open-ended requirements contract may be extended for 2 additional 12-month periods at the same prices,

terms and conditions. In such cases, the total contract term cannot exceed 36 months.

18. Contract Cancellation: Northwestern State University reserves the right to cancel this contract with

thirty (30) days written notice.

19. Termination: Either party may terminate this Agreement upon thirty (30) days written notice, without

further liability to any other party, in the event Force Majeure causes the continued performance under this

Agreement to be impossible or impracticable.

20. Force Majeure: Neither party shall be responsible for any failure to perform or delay in performing

any of its obligations under this Agreement to the extent that such failure or delay, results from causes

beyond the control of the party. Such causes shall include by not be limited to, Acts of God, acts of the

government in its sovereign or contractual capacity, fires, floods, earthquakes, epidemics, pandemic

quarantine restrictions, freight embargoes, riots, strikes, civil or military authority, acts of public enemy

or war.

21. Default of Contractor: Failure to deliver within the time specified in the bid will constitute a default

and may cause cancellation of the contract. Where the Northwestern State University Purchasing has

determined the contractor to be in default, NSU Purchasing reserves the right to purchase any or all

products or services covered by the contract on the open market and to charge the contractor with cost in

excess of the contract price. Until such assessed charges have been paid, no subsequent bid from the

defaulting contractor will be considered.

22. Indemnity: Contractor agrees, upon receipt of written notice of a claim or action, to defend the claim

or action, or take other appropriate measure, to indemnify, and hold harmless, the state, its officers, its

agents and its employees from and against all claims and actions for bodily injury, death or property

damages caused by the fault of the contractor, its officers, its agents, or its employees. Contractor is

obligated to indemnify only to the extent of the fault of the contractor, its officers, its agents, or its

employees. However, the contractor shall have no obligation as set forth above with respect to any claim

of action from bodily injury, death or property damages arising out of the fault of the state, its officers, its

agents or its employees.

23. Davis Bacon Act: The Davis-Bacon Act, United States Code, Title 40, Chapter 3, Section 276(a)

requires all laborers and mechanics employed by contractors and subcontractors who work on construction

projects financed by federal assistance to be paid wages not less than those established by the Secretary of

Labor for the locality of the project when required by federal grant program legislation.

25. Applicable Law: All contracts shall be construed in accordance with and governed by the laws of the

State of Louisiana.

26. Discrimination and EEOC COMPLIANCE: The contractor agrees to abide by the requirements of the

following as applicable: Title VI and VII of the Civil Rights Act of 1964, as amended by the Equal

Opportunity Act of 1972, Federal Executive Order 11246, the Federal Rehabilitation Act of 1973, as

amended, the Vietnam Era Veteran’s Readjustment Assistance Act of 1974, Title IX of the Education

Amendments of 1972, the Age Act of 1972, and contractor agrees to abide by the requirements of the

Americans With Disabilities Act of 1990: Contractor agrees not to discriminate in its employment practices,

and will render services under this contract without regard to race, color, religion, sex, national origin,

veteran status, political affiliation, disabilities, or in accordance with KBB 2004-54 because of an individual’s

sexual orientation. Any act of discrimination committed by Contractor, or failure to comply with these

statutory obligations when applicable shall be grounds for termination of this contract.

27. Standard Preference:

A. In accordance with Louisiana Revised Statutes 39:1595, a preference not to exceed 10% may be allowed

for paper and paper products manufactured or converted in Louisiana of equal quality. For paper supplied

in wrapped reams, each carton and each individual ream shall be clearly labeled with the name of the

manufacturer or converter and the location within Louisiana where such paper is manufactured or

converted. For paper and paper products supplied in bulk or in other forms, the smallest unit of packaging

shall be clearly labeled with the name of the manufacturer or converter and the location within Louisiana

where such paper or paper product is manufactured or converted.

Do you claim this preference? Yes______

Specify Item Number(s) ______________________________________

Name and location within Louisiana where such paper or paper product is manufactured or converted:

__________________________________________________________________________________________

B. A preference not to exceed 10% may be allowed for products manufactured, produced, grown, or

assembled in Louisiana of equal quality.

Do you claim this preference? Yes______

Specify Item Number(s) ______________________________________

Specify location within Louisiana where this product is manufactured, produced, grown or assembled:

__________________________________________________________________________________________

If so, do you certify that at least fifty percent (50%) of your Louisiana business workforce is comprised of

Louisiana residents?

Yes: _____ No: ______

[Note: If more space is required, include on separate sheet. Failure to specify above information may cause

elimination from preferences. Preferences shall not apply to service contracts.]

28. Scope of Contract: Furthermore, submittal of any terms and conditions contrary to those of the State

of Louisiana may cause your bid to be rejected. By signing this form terms and conditions which may be

included in your bid are nullified, and contractor agrees that this contract shall be construed in accordance

with and governed by the laws of the State of Louisiana.

__________________________________________________

(Members of firm or person authorized to sign bids for corporation)

BIDDERS MUST SIGN IN INK

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Rec Complex Beverage & Food Service

Description

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