REBID RFB 26-0319 ECHO FARMS PARK TENNIS COURT EXPANSION

REBID
NEW HANOVER COUNTY PARKS
REQUEST FOR BIDS
ECHO FARMS PARK TENNIS COURT EXPANSION
RFB 26-0319
COUNTY COMMISSIONERS
LEANN PIERCE, CHAIR
DANE SCALISE, VICE-CHAIR
BILL RIVENBARK, CHAIR
STEPHANIE WALKER
ROB ZAPPLE
CHRIS COUDRIET, COUNTY MANAGER

TABLE OF CONTENTS
SECTION 1 ADVERTISEMENT
SECTION 2 INSTRUCTIONS TO BIDDERS
SECTION 3 BID FORM
ATTACHMENTS:
A. TECHNICAL SPECIFICATIONS
B. APPROVED PLANS
C. DRAFT CONTRACT
D. BID BOND
E. PERFORMANCE BOND
F. PAYMENT BOND
G. MINORITY BUSINESS PROGARM AND FORMS
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Section 1 Advertisement
NEW HANOVER COUNTY PARKS
REQUEST FOR BIDS
ECHO FARMS PARK TENNIS COURT EXPANSION
REBID RFB 26-0319
On March 31, 2026, at 11:00, sealed bids were received for "REBID RFB #
26-0319 ECHO FARMS PARK TENNIS COURT EXPANSION. Bids were not opened
because at least three bidders were not prequalified and found to be acceptable
to the County, as authorized by 1991 Session Laws, chapter 117.
This bid is being readvertised. In accordance with NCGS 143-129, sealed bids
addressed to Lena Butler, Purchasing Supervisor, New Hanover County Finance
Office, 230 Government Center Drive, Suite 165, Wilmington, NC28403 and marked
"REBID RFB # 26-0319 ECHO FARMS PARK TENNIS COURT EXPANSION" will be
received until 1:00 PM EST, Thursday, April 9, 2026.
Bids will be opened promptly at 1:00 PM EST, in the Government Center
Multipurpose Room 136. This room can be accessed by entering the main
entrance of the Government Center located at 230 Government Center Drive,
Wilmington, NC, 28403.
New Hanover County is proposing to construct 5 additional clay tennis courts at
Echo Farms Park located at 4112 Echo Farms Boulevard in the City of Wilmington,
NC. These courts will be similar in dimensions to the existing courts. In addition,
this project will consist of the removal and replacement of an existing 8' wide
asphalt multi-use path, an extension of a cart path connection to the adjacent
parcel and the construction of a proposed wet detention pond, in accordance with
the Construction Documents.
Bids will be received for a Single Prime Contract. Bidders must be properly
licensed under Chapter 87 of the North Carolina General Statues.
All prime bidders on this project must be pre-qualified in accordance with
New Hanover County's Pre-qualification Ordinance. Pre-qualification
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applications may be obtained at the County Legal Department, 230
Government Center Drive, Suite 155, Wilmington, NC 28403 or by visiting the
County's website at http://legalinsurance.nhcgov.com/contractors-approved-
for-bidding/ or emailing Renee Chesnut at rchesnut@nhcgov.com.
Bidding Documents may be accessed on the County's website at
https://www.nhcgov.com/bids.aspx.
A Bid Bond Equal to 5% of the bid price is required by all bidders. The successful
bidder will be required to provide Performance and Payment bonds equal to one
hundred percent (100%) of the contract price.
Bids may be withdrawn by bidders prior to the time set for official opening. After
time has been called, no bid may be withdrawn for a period of one hundred twenty
days (120) after the time and date of opening except as provided by 143-129.1.
The bidder shall make good faith efforts, as defined in the bid specifications, to
subcontract 10% of the dollar value of the single prime contract to businesses
owned and controlled by minorities.
The County reserves the right to waive any informalities, to reject any or all bids,
and to accept that Bid or Bids which is in the best interest of the County.
Released: Wednesday, April 1, 2026
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Section 2 Instructions
2.1 Schedule
Readvertisement Wednesday, April 1, 2026
Deadline for Receipt of Bids Thursday, April 9, 2026 at 1:00 PM
GC Multi-purpose Room 136
2.2- Preparation of Bid
2.2.1 Bidders are instructed to submit their bid using the bid form provided in
a sealed envelope. Discrepancies between words and numerals will be
resolved in favor of words. Discrepancies between the multiplication of
units of work and unit prices will be resolved in favor of the unit prices.
Changes or corrections made to the bid prior to submission must be
initialed by the individual signing the proposal. BIDS NOT SIGNED WILL
BE DEEMED NONRESPONSIVE AND REJECTED.
No telephone, electronic or facsimile bids will be considered. Bids
received after the time and date for closing will be rejected.
2.2.2 Deviations: New Hanover County reserves the right to allow or disallow
minor deviations or technicalities should the County deem it to be in the
best interest of the County. New Hanover County shall be the sole judge
of what is to be considered a minor deviation or technicality.
2.3 - Submission of Bid
Submit bid with attachments in a sealed envelope properly marked "REBID RFB #
26-0319 ECHO FARMS PARK TENNIS COURT EXPANSION" and address to:
New Hanover County Finance Office
Attn: Lena Butler, Purchasing Supervisor
230 Government Center Drive, Suite 165
Wilmington, NC 28403
2.4 - Pre-bid Meeting
No Pre-bid Meeting will be held for this project.
2.5 - Questions
The deadline for questions has expired.
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2.6 - Addendum
Any addendum will be posted to the County's website at
https://www.nhcgov.com/bids.aspx.
2.7 - Communication
Bidders may not have communications, verbal or otherwise, concerning this RFB
with any personnel or boards from New Hanover County, other than the person
listed in this section, which is Lena Butler, Purchasing Supervisor at email
lbutler@nhcgov.com. If any bidder attempts any unauthorized communication, the
bid may be rejected.
2.8 - Intent to Submit
All Bidders who intend to submit a bid on this project should send an email to
lbutler@nhcgov.com including pertinent contact information. This is not a
requirement but is highly recommended.
2.9 - Cost of Preparation of Response
Costs incurred by prospective Bidders in the preparation of the response to this
Request for Bids are the responsibility of the Bidder and will not be reimbursed by
The County.
2.10 - Bid Opening
SEALED bids will be opened at 1:00 PM Wednesday, April 9, 2026, at New Hanover
County Government Center located at 230 Government Center, Suite 165,
Wilmington, NC 28403. Bids received after this time will not be accepted.
Bids will be opened promptly at 1:00 PM EST, in the Government Center
Multipurpose Room 136. This room can be accessed by entering the main
entrance of the Government Center located at 230 Government Center Drive,
Wilmington, NC, 28403.
2.11 - Award
Award "shall be made to the lowest responsive responsible bidder taking into
consideration quality, performance, and the time specified in the bid for the
performance of the contract." The County may also consider other factors such as
past performance, financial stability, and availability of equipment in the
consideration of award.
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2.12 - Execution of Agreement
The successful Bidder will be required to enter into a formal agreement that is
consistent with the bid requirements outlined within. The successful Bidder to
whom the Contract is awarded by the County shall within ten (10) business days
after notice of award and receipt of Agreement from the County, sign and deliver to
the County all required copies of said Agreement.
2.13 - Ownership of Documents
All bids and accompanying documentation will become the property of New
Hanover County at the time the bids are opened and as such will not be returned to
the bidder.
2.14 - Trade Secret Confidentiality
All bid proposals received are considered public record and available for public
inspection after award of contract and/or purchase order. According to General
Statutes 132 - 1.2, trade secrets contained in a bid may be kept confidential if the
bidder, at the time the bid is submitted, designates the secret and requests that it
be kept confidential. This right of privacy will be construed as narrowly as possible
to protect the interests of the BIDDER while attempting to maximize the availability
of information to the public.
2.15 - Withdrawal of Bids (NCGS 143-129.1)
Bids may be withdrawn by bidders prior to the time set for official opening. After
time has been called, no bid may be withdrawn for a period of one hundred twenty
days (120) after the time and date of opening except as provided by 143-129.1
detailed below.
A bidder submitting a bid for construction or repair work or for the purchase of
apparatus, supplies, materials, or equipment may withdraw the bid from
consideration after the bid opening without forfeiture of his bid security if the price
bid was based upon a mistake, which constituted a substantial error, provided the
bid was submitted in good faith, and the bidder submits credible evidence that the
mistake was clerical in nature as opposed to a judgment error, and was actually
due to an unintentional and substantial arithmetic error or an unintentional
omission of a substantial quantity of work, labor, apparatus, supplies, materials,
equipment, or services made directly in the compilation of the bid, which
unintentional arithmetic error or unintentional omission can be clearly shown by
objective evidence drawn from inspection of the original work papers, documents
or materials used in the preparation of the bid sought to be withdrawn.
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A request to withdraw a bid must be made in writing to the County prior to the
award of the contract, but not later than 72 hours after the opening of bids. If the
work or purchase is rebid, under no circumstances may the bidder who has filed a
request to withdraw be permitted to rebid the work or purchase.
2.16 - Authorized Signature
Please be advised that the person signing the bid must be authorized by your
organization to contractually bind your firm with regard to prices and related
contractual obligations for the delivery and installation period requested. BIDS
NOT SIGNED WILL BE REJECTED.
2.17 - Bid Bond (See Attachment D)
A deposit equal to not less than five percent (5%) of the bid amount must accompany
the bid. The bid deposit may be in any of the following forms:
a. Cash
b. Cashier's check
c. Certified check
d. Bid bond executed by a surety licensed in North Carolina
The bid deposit shall be retained if the successful bidder fails to execute the
contract within 10 days after the award or fails to give satisfactory surety as
required.
2.18 - Surety Bonds (See Attachments E and F)
A performance bond in the amount of one hundred percent (100%) of the
construction contract amount, conditioned upon the faithful performance of the
contract in accordance with the plans, specifications, and conditions of the contract.
Such bond shall be solely for the protection of the contracting body that is
constructing the project.
A payment bond in the amount of one hundred percent (100%) of the construction
contract amount, conditioned upon the prompt payment for all labor or materials
for which a contractor or subcontractor is liable. The payment bond shall be solely
for the protection of the persons furnishing materials or performing labor for which
a contractor, subcontractor, or construction manager at risk is liable.
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The performance bond and the payment bond shall be executed by one or more
surety companies legally authorized to do business in the State of North Carolina
and shall become effective upon the awarding of the construction contract.
2.19 - E-Verify
Pursuant to N.C.G.S 147-33.95(g), New Hanover County shall not enter into a contract
unless the Bidder and each of its subcontractors comply with the E-Verify
requirements of N.C.G. S. Chapter 64, Article 2. Bidders are directed to review the
foregoing laws. The successful Bidder must submit a certification of compliance with
E-Verify to the County, and on a periodic basis thereafter as may be required by the
County.
2.20 - Equal Opportunity
The non-discrimination clause contained in Section 202 (Federal) Executive Order
11246, as amended by Executive Order 11375, relative to Equal Employment
Opportunity for all persons without regard to race, color, religion, sex or national
origin, and the implementing rules and regulations prescribed by the Secretary of
Labor, are incorporated herein. The Bidder agrees not to discriminate against any
employees or applicant for employment because of physical or mental handicap in
regard to any position for which the employees or applicant is qualified. The Bidder
agrees to take affirmative action to employ, advance in employment and otherwise
treat qualified handicapped individuals without discrimination based upon their
physical or mental handicap in all employment practices. Pursuant to GS 143-48,
New Hanover County encourages small, minority, physically handicapped, and
women firms to submit bids in response to this RFB.
2.21- Minority Participation
The bidder will make good faith efforts to subcontract with individuals who are
minorities to include women, Black Americans, Hispanic Americans, Native
Americans, Asian-Pacific Americans, and Asian Indian Americans. Bidders should
submit along with the bid information concerning minority business enterprises
that they have contacted and those which will participate in the contract.
2.22- Indemnity
The successful Bidder shall indemnify and hold the County, its agents and
employees, harmless against any and all claims, demands, causes of action, or
other liability, including attorney fees, on account of personal injuries or death or
on account of property damages arising out of or relating to the work to be
performed by the Successful Bidder hereunder, resulting from the negligence of or
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the willful act or omission of the Bidder, his agents, employees and subcontractors.
2.23 - Insurance
Before commencing any work, the Bidder shall procure insurance in the Bidder's
name and maintain all insurance policies for the duration of the contract of the
types and in the amounts listed in this Agreement. The insurance shall provide
coverage against claims for injuries to persons or damages to property which may
arise from operations or in connection with the performance of the work
hereunder by the Bidder, his agents, representatives, employees, or
subcontractors, whether such operations are done by himself/herself or anyone
directly or indirectly employed by him/her. See required limits in the Draft
Contract.
2.24- Compliance with Bid Requirements
Failure to comply with these provisions or any other provisions of the General
Statutes of North Carolina will result in rejection of bid.
2.25 - Right to Reject Bids
The County reserves the right to waive any informalities, to reject any or all bids,
and to accept that Bid or Bids which is in the best interest of the County.
2.26 - Bid Protest Procedures
As a custodian of public funds, the County must adhere to applicable bidding practices
established by State law, County policy, and good administrative practice. Bids may be
protested for any bid solicited. All protests must be in the writing and must be delivered to
the Finance Director prior to being awarded by the Board of Commissioners or issuance of
purchase order.
The protester (bidder) shall adhere to the following procedures:
1. The protester (bidder) who protests a bid will deliver a written statement to
the Finance Director detailing the reason for the protest within five (5)
business days or prior to award and/or issuance of a purchase order
whichever is later.
2. The Finance Director will review the data submitted and provide a formal
response to the protester (bidder) within five (5) business days after receipt
of the written protest.
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