Rebid of RFP 2024-838 Riverbank Stabilization Planning & Engineering Services

Agency:	City of Aztec
State:	New Mexico
Type of Government:	State & Local
NAICS Category:	541330 - Engineering Services
Posted Date:	Oct 24, 2023
Due Date:	Nov 9, 2023
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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CITY OF AZTEC

Request for Qualifications-Based Proposals

RFP REBID # 2024-838

RIVERBANK STABILIZATION PLANNING & ENGINEERING SERVICES

PROPOSAL OPENING DATE/ TIME/ PLACE:

Thursday, November 9, 2023 at 3:00 P.M.

City of Aztec Finance Conference Room

201 W Chaco

Aztec NM 87410

FINAL DATE FOR QUESTIONS:

Thursday, November 2, 2023, 3:00 PM

TENTATIVE COMMISSION APROVAL DATE:

December 12, 2023

FOR FURTHER INFORMATION CONTACT:

Vanessa Tanner, Procurement Specialist

City of Aztec Finance Department

Phone: 505-334-7652

Fax: 505-334-7649

email: vtanner@aztecnm.gov

Revised Schedule 10/23/23

TABLE OF CONTENTS

Page

REQUEST FOR PROPOSALS .............................................................................................. 4

Section 1. Invitation. .................................................................................................... 4

Section 2. Introduction................................................................................................. 4

Section 3. Background. ............................................................................................... 4

Section 4. Information Provided by City....................................................................... 5

Section 5. Agreement. ................................................................................................. 5

Section 6. Contract Completion. .................................................................................. 6

PROPOSAL PROCESS......................................................................................................... 7

Section 1. Introduction................................................................................................. 7

Section 2. Preliminary Schedule.................................................................................. 7

Section 3. Pre-Proposal Conference. .......................................................................... 7

Section 4. Deadline to Submit Questions and Acknowledgement Form...................... 8

Section 5. Due Date. ................................................................................................... 8

Section 6. Number of Copies....................................................................................... 8

Section 7. Prohibited Contacts. ................................................................................... 8

Section 8. Conflicts of Interest. .................................................................................... 9

Section 9. Format and Content.................................................................................... 9

Section 10. Signing of Proposals and Authorization to Negotiate................................ 9

Section 11. Cost Proposals. ........................................................................................ 9

Section 12. Pricing..................................................................................................... 10

Section 13. Period of Acceptance.............................................................................. 10

Section 14. Binding Offers. ........................................................................................ 10

Section 15. Subcontracts and Other Contractual Arrangements. .............................. 10

Section 16. Independence of Offeror......................................................................... 11

Section 17. Business License.................................................................................... 11

Section 18. Laws And Regulations. ........................................................................... 11

Section 19. Confidentiality. ........................................................................................ 11

Section 20. Bribery and Kickbacks. ........................................................................... 11

Section 21. Debarment, Suspension, and Ineligibility................................................ 12

Section 22. Protest Deadline. .................................................................................... 12

PROPOSAL FORMAT REQUIREMENTS ........................................................................... 13

Section 1. General Format for Proposals. ................................................................. 13

Section 2. Number of Copies..................................................................................... 13

Section 3. Organization of Materials.......................................................................... 13

Section 4. Proposal Format. ...................................................................................... 13

PROPOSAL SPECIFICATIONS .......................................................................................... 15

Section 1. Potential Projects List. .............................................................................. 15

Section 2. Scope of Services..................................................................................... 15

Section 3. Organizational Experience........................................................................ 17

Section 4. Organizational References. ...................................................................... 17

Section 5. Mandatory Specifications.......................................................................... 18

REVIEW AND EVALUATION .............................................................................................. 19

Section 1. Proposal Evaluation.................................................................................. 19

Section 2. Evaluation Criteria. ................................................................................... 19

Section 3. Interviews with Finalists. ........................................................................... 21

Section 4. Contract Award. ........................................................................................ 21

PROPOSAL FORMS ........................................................................................................... 22

Acknowledgment of Receipt Form............................................................................. 22

Qualifications Based Proposals Submittal Form........................................................ 23

Campaign Disclosure Form ....................................................................................... 25

Drug-Free Workplace Certification. ........................................................................... 27

Organization Reference Questionnaire ..................................................................... 29

W9 Form.................................................................................................................... 32

Insurance Certificate (Sample) .................................................................................. 33

APPENDICES ...................................................................................................................... 34

Appendix A, Sample Professional Services Agreement ............................................ 34

EXHIBIT .............................................................................................................................. 49

Aerial Photo of Project............................................................................................... 49

REQUEST FOR PROPOSALS

Section 1. Invitation.

City of Aztec, NM

RFP REBID 2024-838, Riverbank Stabilization Engineering Services

Proposals Due: November 9, 2023 at 3:00 PM, MST

The City of Aztec is accepting proposals from interested and qualified professional engineers to provide

services for riverbank stabilization. Services to be provided may include, but are not limited to,

permitting, planning, design, specifications, contract documents, construction management, and cost

estimates for this project.

Sealed proposals will be received by the City of Aztec, 201 W Chaco, Aztec, NM 87410, until 3:00 PM,

local time, Thursday, November 9, 2023. Proposals received after that time will be considered non-

responsive and returned unopened. A qualification based selection process will be utilized to select the

most qualified firm.

RFP documents may be obtained online at www.aztecnm.gov/purchasing.html or VendorRegistry.com,

or by contacting Vanessa Tanner at (505) 334-7652 or vtanner@aztecnm.gov.

Publication Dates: October 6 & 8, 2023, Farmington Daily Times.

October 6, 2023, Alburquerque Journal

Section 2. Introduction.

The City of Aztec (City) is seeking qualified firms to provide planning and engineering services

for riverbank stabilization and habit enhancement projects.

General information is provided regarding this project. However, this RFP document is not

intended to completely define the selection or contractual relationship to be entered into by the

City and successful offerer. The proposal submitted and possible consultant team interviews

shall serve as the basis for selection.

The "Scope of Work" requirements for respective projects will be proposed by the selected

team for review and consideration during the negotiation process for individual project task

orders as funding becomes available. Cost or fee information is not to be submitted with

proposal.

Section 3. Background.

Aztec is the first town South of Durango Colorado and has many outdoor recreation features

attracting visitors. However, several river hazards exist, impeding river activities such as

tubers, kayakers, waders and swimmers. For over a century various debris have been placed

into the river, such as concrete and asphalt, to shore the banks. Currently the portion of river

beside Riverside Park holds a manmade weir to funnel the river into an irrigation ditch. This

weir is made of excavator tires, steel cable, and concrete, creating risks for recreationists.

At the west end of Hartman Park, the Animas River is compromised by the failing gabions on

the river left. The gabions were constructed in 2002 and in 2009, and the level of deterioration

is significant. Constructed with prefabricated gabion basket frames filled with cobble,

and sewn shut with hog rings, the gabions are compromised in several locations. The section

constructed in 2002 was compromised when a later public works project tunneled under the

structure and weakened the foundation. The section constructed in 2009 has eroded due to

poor construction and the force of the river, which in turn is exposing the rusted ends of the

basket wire used in the structure.

The City intends to prevent further erosion of the bank and improve structures to reduce

widening of the river. This widening creates a shallow channel adding to the diminished

aquatic population and has contributed to the loss of natural riparian species along the bank.

Recent improvements downstream have improved the channel width and stabilized the bank.

A j-hook was installed, and a revegetation program completed. Replacing these gabions

would be the second phase of a developing three-part plan to complete the restoration of the

area and create a healthier ecosystem, as well as reduce damage to previous restoration

efforts.

By building the riverbank up and stabilizing the widening, we plan to promote deeper flow,

enhanced habitats, and removal of invasive species. This will also benefit recreation by

allowing for safe enjoyment of the beautiful Animas River and promote Aztec as an extension

of river recreation from the Durango area. This project aims to build onto the existing project

that created two J-hooks in the river to control the power of the water and create a welcoming

recreation environment as well as contribute to overall river/riparian heath. (See EXHIBIT 1,

pg. 49, Aerial Photo of Project)

Section 4. Information Provided by City.

Offerers are solely responsible for conducting their own independent research, due diligence

or other work necessary for the preparation of proposals, negotiation of agreements, and the

subsequent delivery of services pursuant to any agreement. In no event may Offerers rely on

any oral statement.

Should an Offerer find discrepancies in, or omissions from, this RFP and related documents, or

should Offerer be in doubt as to meaning, Offerer shall immediately notify the Procurement

Manager and, if necessary, a written addenda will be emailed to each Offerer who has

returned the "Acknowledgement of Receipt" form.

Each Offerer requesting an interpretation will be responsible for the delivery of such requests

to the City's designated representative in writing as outlined in this RFP. The City will not be

bound by, nor responsible for, any explanation or interpretation of the proposed documents

other than those given in writing.

Section 5. Agreement.

A sample agreement is included (Appendix A). A written contract will be entered into between

the City and the successful Offerer.

1. Services for the Project will be provided pursuant to task orders issued during the

Contract Term. The City reserves the right, at its sole discretion, to issue an RFP for

similar work, for other types of work, and for other projects as the need may occur.

Rebid of RFP 2024-838 Riverbank Stabilization Planning & Engineering Services

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