REBID: Board and Staff Retreat/Commission Banquet
| Agency: | State Government of Minnesota |
|---|---|
| State: | Minnesota |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Jul 15, 2025 |
| Due Date: | Aug 5, 2025 |
| Solicitation No: | 2000017323 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Event Name
REBID: Board and Staff Retreat/Commission Banquet
Business Unit
Admin/State Procurement
Event ID
2000017323
Event Status
Posted
Buyer Name
Fissehaye,Rhiannon Lea
Sealed Event
Yes
Multiple Bids
Not Allowed
Contact Information
Fissehaye,Rhiannon Lea
Description
***THIS IS A FORMAL REQUEST FOR PROPOSAL (RFP). Non-electronic and e-mail responses WILL NOT BE ACCEPTED. The response must be submitted in the Supplier Portal no later than the date and time called for in the Finish Time in the Event Details.
PURPOSE AND BACKGROUND. The purpose for this Solicitation (RFP) is to receive responses and award a to contract(s) with a Contractor(s) to provide the Minnesota Commission of the Deaf, DeafBlind, & Hard of Hearing Board and Staff Retreat/ Commission 40th Anniversary Banquet.
DATES: The dates for the conference will be the following selected dates: November 14th - 16th, 2025. The estimated number of attendees is approximately 25-35 per day. Day 2 of the conference will host a banquet dinner with approximately up to 300 attendees. The State does not guarantee a minimum number of attendees, lodging rooms or meals. Prices listed on the pricing pages are firm and will not be adjusted if the number of attendees falls below the estimate.
GEOGRAPHICAL LIMITATIONS: The conference facility must be located within 40 miles from St. Cloud State University, 720 4th Avenue S., St. Cloud, MN 56301. Google Maps will be used to determine distance.
CONTRACT TERM. The Contract Term will be from the date of contract execution through February 28, 2026.
SUBMITTING QUESTIONS. The deadline for submitting questions is July 25th, 2025, at 12:00 PM Central Time. Questions must be submitted in writing to Rhiannon Fissehaye at Rhiannon.Fissehaye@state.mn.us. All questions received by the cutoff date and time will be responded to via an addendum. SWIFT HELP DESK. Responders needing help with registration or assistance navigating the SWIFT system may contact the Vendor Assistance Helpdesk at 651.201.8100 Option 1, then again Option #1.
Responders need to submit all requested documentation, including, but not limited to, the following documents:
1. Attachment A: Responder Declarations
2. Attachment B: Exceptions to State's Standard Terms and Conditions
3. Attachment D: Responder Forms
a. Workforce Certification
4. Attachment E: Additional Information
5. Exhibit D Price Schedule
PURPOSE AND BACKGROUND. The purpose for this Solicitation (RFP) is to receive responses and award a to contract(s) with a Contractor(s) to provide the Minnesota Commission of the Deaf, DeafBlind, & Hard of Hearing Board and Staff Retreat/ Commission 40th Anniversary Banquet.
DATES: The dates for the conference will be the following selected dates: November 14th - 16th, 2025. The estimated number of attendees is approximately 25-35 per day. Day 2 of the conference will host a banquet dinner with approximately up to 300 attendees. The State does not guarantee a minimum number of attendees, lodging rooms or meals. Prices listed on the pricing pages are firm and will not be adjusted if the number of attendees falls below the estimate.
GEOGRAPHICAL LIMITATIONS: The conference facility must be located within 40 miles from St. Cloud State University, 720 4th Avenue S., St. Cloud, MN 56301. Google Maps will be used to determine distance.
CONTRACT TERM. The Contract Term will be from the date of contract execution through February 28, 2026.
SUBMITTING QUESTIONS. The deadline for submitting questions is July 25th, 2025, at 12:00 PM Central Time. Questions must be submitted in writing to Rhiannon Fissehaye at Rhiannon.Fissehaye@state.mn.us. All questions received by the cutoff date and time will be responded to via an addendum. SWIFT HELP DESK. Responders needing help with registration or assistance navigating the SWIFT system may contact the Vendor Assistance Helpdesk at 651.201.8100 Option 1, then again Option #1.
Responders need to submit all requested documentation, including, but not limited to, the following documents:
1. Attachment A: Responder Declarations
2. Attachment B: Exceptions to State's Standard Terms and Conditions
3. Attachment D: Responder Forms
a. Workforce Certification
4. Attachment E: Additional Information
5. Exhibit D Price Schedule
Event Start Date
07/15/2025 11:00 AM CDT
Event End Date
08/05/2025 04:00 PM CDT
Event Round
1
Event Version
1
Event Format
Sell
Event Type
RFx
Edits to Submitted Bids
Yes
Payment Terms
|
Line Number
|
Bid Mandatory
|
Item Description
|
Requested Quantity/UOM
|
Comments and Attachments
|
|
1
|
No
|
Exhibit D: Price Schedule
|
1.0000
EACH
|
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