Real Estate / Brokerage Services

TOWN OF CHESHIRE, CONNECTICUT
REQUEST FOR QUALIFICATIONS / PROPOSALS
RFP #2526-26
REAL ESTATE / BROKERAGE SERVICES
June 30, 2026
Sealed responses to the services named above will be received at the Office of the Town
Manager, Room 221, Cheshire Town Hall, 84 South Main Street, Cheshire, CT 06410 until
3:00pm, Monday, July 20, 2026. Thereafter, the names of those submitting qualifications and
proposals will be read aloud or opened and read aloud. Responses received after this date and
time will not be considered.
Specifications and RFQ/P documents will be available on the Town of Cheshire's website,
www.cheshirect.gov under the bids and RFP tab on the homepage. All questions shall be directed
to the Cheshire Town Manager's office at townmanager@cheshirect.gov.
The Town of Cheshire reserves the right to accept or reject any, all, or any part of responses,
to waive formalities or informalities, and to make awards that are deemed to be in the best
interests of the Town.
The Town of Cheshire is an Affirmative Action/Equal Opportunity Employer. Disadvantaged,
minority, small and women-owned business enterprises are encouraged to respond.
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TOWN OF CHESHIRE, CONNECTICUT
REQUEST FOR QUALIFICATIONS / PROPOSALS
STANDARD INSTRUCTIONS
RFP #2526-26
REAL ESTATE / BROKERAGE SERVICES
1. INTRODUCTION
The Town of Cheshire is seeking statements of qualifications and proposals from interested
and qualified Connecticut licensed professional real estate agencies for Real Estate
Agency and Brokerage Services. These services may include duties typically associated
with the sale of property: determining sale price, listing, marketing, and showing
properties, negotiating and implementing sale of property. Said services are being
contemplated for various Town properties to include but not be limited to the Darcey
School at 1686 Waterbury Road, Cheshire and Chapman School located at 38 Country
Club Road, Cheshire.
2. KEY EVENT DATES
Advertisement of RFQ&P Monday, June 30, 2026
Questions Due 4:00pm, Monday, July 13, 2026
Answers Posted 3:00pm Friday, July 17, 2026
Public Opening of Responses 3:00pm, Monday, July 20, 2026
Contract Awarded Not Definite
3. OBTAINING RFQ/RFP DOCUMENTS
Specifications and RFQ/P documents will be available on the Town of Cheshire's website,
www.cheshirect.gov under the bids and RFP tab on the homepage. All questions shall be
directed to the Cheshire Town Manager's office at townmanager@cheshirect.gov.
4. RFQ/RFP RESPONSE SUBMISSION INSTRUCTIONS
One (1) original and two (3) copies of all responses must be submitted in a sealed
envelope clearly marked "REAL ESTATE BROKERAGE SERVICES". If forwarded by mail
or courier, the sealed envelope must be addressed to "Sean Kimball, Town Manager,
Town of Cheshire, 84 South Main Street, Cheshire, CT 06410 Room 221." Responses
must be at the stated office by the time of the Public Opening of Responses date noticed in
Section 2 titled Key Event Dates. Postmarks are NOT an acceptable waiver of this policy.
Corrections and/or modifications received after the first response is publicly opened will
NOT be accepted.
A. Proposal responses are limited to a MAXIMUM OF Four (4) PAGES, excluding the
Response Form on page 9 of this RFQ/P document.
B. Ditto marks or words such as "SAME" on the Response Form are NOT considered
writing and must not be used.
C. All information must be submitted in ink or typewritten. Mistakes may be crossed out
and corrections inserted. Corrections must be initialed by the person signing the
response.
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D. Responses are considered valid for ninety (90) days after response(s) are opened.
Agencies submitting responses may not withdraw, cancel, or modify their response for
a period of ninety (90) days after response(s) are opened.
E. Reponses must be signed by an authorized person representing the legal entity of the
agency submitting the response.
F. The inability to meet any specified requirement(s) must be stated in writing and
attached to the Response Form or written on the Response Form.
5. QUESTIONS AND ANSWERS
If there are any questions concerning this RFQ/P, please send to
townmanager@cheshirect.gov on or before 4:00pm, Monday, July 13, 2026
Answers will be posted to the Town's website www.cheshirect.gov on Friday, July 17th 2026
Please note that questions asked after 4:00 p.m. on Monday, July 13, 2026 will not be
answered. Any questions submitted by any other means or methods will not be responded
to, including verbal questions.
6. PRESUMPTION OF RESPONDENT BEING FULLY INFORMED
At the time the first response is opened, each Respondent is presumed to have read and
be thoroughly familiar with all RFQ/P and contract documents. Failure or omission of the
Respondent to receive or examine any information shall in no way relieve any Respondent
from its obligations with respect to its response.
7. MODIFICATIONS AND ADDENDA
The Town may, before or after proposal opening and in its sole discretion, clarify, modify,
amend or terminate this RFQ/P if the Town determines it is in the Town's best interest. Any
such action shall be effected by a posting of an Addendum on the Town's website,
www.cheshirect.gov. Each respondent is responsible for checking the Town's website to
determine if the Town has issued any addenda and, if so, to complete its proposal in
accordance with the RFQ/P as modified by the addenda.
8. INTERPRETATION OF ACCEPTABLE WORK
The specifications, proposal and contract documents are to be interpreted as meaning
those acceptable to the Town of Cheshire. Any substantive changes or interpretations
will be issued by the Town in writing as an addendum.
9. TAX EXEMPTIONS
The Town of Cheshire is exempt from Federal Excise taxes and Connecticut Sales
and Use taxes. Respondents shall avail themselves of these exemptions.
10. INSURANCE
Respondent shall agree to maintain in force at all times during the contract the following
minimum coverage. Insurance shall be written with Carriers approved in the State of
Connecticut and with a minimum AM Best's Rating of "A" VIII. In addition, all Carriers are
subject to approval by the Town of Cheshire. Minimum Limits:
A. Commercial General Liability Each Occurrence $1,000,000, $2,000,000 Aggregate.
Town of Cheshire shall be named as an Additional Named Insured on a primary
non-contributory basis for ongoing and completed operations. Waiver of
Subrogation to be provided.
B. Auto Liability Combined Single Limit $1,000,000 for all owned, hired and non-owned
vehicles for property damage and liability. Town of Cheshire shall be named as an
Additional Insured.
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C. Umbrella/Excess Liability $1,000,000 and $1,000,000 Aggregate. General Liability,
Auto Liability and Workers' Compensation to be listed as underlying coverages.
Umbrella/Excess Liability to follow form with respect to Additional Insured and
Waiver of Subrogation.
D. Professional Liability/Errors and Omissions coverage to be provided with a $1,000,000
limit and $1,000,000 aggregate.
E. Workers' Compensation - For all the employees employed on said Work shall be
maintained in accordance with Connecticut's Workers' Compensation Act. In case any
class of employees engaged in hazardous Work under the contract at the site of the
Work is not protected under the Workers' Compensation Act, the contractor shall
provide Workers' Compensation Insurance for the protection of its employees not
otherwise protected. Waiver of Subrogation to be provided.
F. A thirty (30) day Notice of Cancellation applies for the Town of Cheshire.
If any policy is written on a "Claims Made" basis, the policy must be continually renewed for
a minimum of two (2) years from the completion date of this contract. If the policy is
replaced and/or the retroactive date is changed, then the expiring policy must be endorsed
to extend the reporting period for claims for the policy in effect during the contract for two (2)
years from the completion date.
11. INDEMNIFICATION AND HOLD HARMLESS
The Respondent shall hold harmless, defend and indemnify the Town of Cheshire,
including all boards, commissions, elected and appointed officials, and employees ("the
Town") from all loss, liability, damage, penalty, expense or fee, including attorney's
fees, or other costs or obligations which result from or arise out of the performance or
breach of obligations of the Respondent, any employee, agent or personnel, including
without limitation, claims brought against the Town by third parties, employees of the
Town, or employees of the Respondent. The indemnification provisions shall survive
the termination of the Contract.
12. FAIR EMPLOYMENT PRACTICES
The Respondent shall not discriminate against any employee or applicant for employment in
the performance of this proposal's work with respect to hire, tenure, terms, conditions, or
privileges of employment due to race, sex, age, religion, national origin, or other condition
proscribed by State or Federal law.
13. STANDARD FORM OF CONTRACTUAL AGREEMENT
The Town of Cheshire intends to enter into a contract with the successful respondent. The
contract will include and incorporate the provisions of this Request for Qualifications/
Proposals, including the Standard Instructions and the Scope of Work and Qualifications,
and Response Form submitted by the successful agency. In the event of any conflict
between the Request for Qualifications/ Request for Proposals and the successful
agency's proposal, the Request for Qualifications/ Proposals shall prevail. In addition to
the above-mentioned contract, the Town will execute a separate real estate listing
agreement customarily used in Connecticut for each individual property that will be listed
for sale.
14. TERM OF CONTRACT
The term of this contract shall commence on date of award and shall expire on July 30,
2027. Subsequent one (1) year renewals, at the option of the Town of Cheshire, may
be available for two (2) additional years. The total contract period, including all renewals,
shall not exceed thirty-six (36) months. Written notice(s) of such renewals will be sent
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by U.S. Mail to the vendor(s) no later than 30 (thirty) days prior to the commencement
of the Town's next following fiscal year. The Town shall have the right, in its sole
discretion, to terminate the contract for the Town's convenience and without cause.
15. AWARDING THE CONTRACT
The Town of Cheshire reserves the right to accept or reject, any, all, or any part of responses,
to waive formalities or informalities, and to make an award that is deemed to be in the best
interests of the Town.
It is the Town's policy to not award to those who owe the Town of Cheshire prior year(s)
property taxes.
The "Contract Awarded" date in section 2. entitled Key Event Dates is the date the contract
is anticipated to be awarded. It is not a date certain.
The lowest priced proposal is NOT the sole determining factor when awarding this proposal.
END OF STANDARD INSTRUCTIONS
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TOWN OF CHESHIRE, CONNECTICUT
SCOPE OF WORK & QUALIFICATIONS
RFP #2526-26
REAL ESTATE / BROKERAGE SERVICES
1. OVERVIEW
The Town of Cheshire, Connecticut is hereby requesting qualifications and proposals
from qualified real estate and brokerage agencies to assist with the sale of the former
Darcey School located at 1686 Waterbury Road and the former Chapman School
located at 38 Country Club Road (Properties). The Properties have recently been
vacated by the Town as part of its School Modernization program. Darcey School is
located on a 12.3-acre site improved with a structure of approximately 29,000 square
feet, primarily constructed in 1947, served by public water and sewer, and zoned R-20.
Chapman School is located on a 9.2-acre site improved with a structure of approximately
51,200 square feet, primarily constructed in 1950, served by public water, septic and gas
services, and zoned R-20. The Town of Cheshire does not possess hazardous building
material assessments of either structure. It is the intent of this RFQ/RFP to have the
successful agency enter into a professional services contract with the Town to provide
real estate services as outlined herein.
2. SCOPE OF WORK
The Town is seeking an agency with experience in marketing, assessing and selling
properties. The agency should have some familiarity with laws and practices applicable to
municipal real estate matters, including relevant local land use and zoning controls for
properties as governed by the Town of Cheshire zoning codes.
The selected agency will be responsible for assisting the Town with commercial brokerage
services, representing the Town's interest in marketing and negotiating sales for assigned
real estate properties and potentially providing other commercial real estate related
services as requested.
The successful agency shall agree to contract with the Town to provide the following:
* Advice regarding building and property valuation;
* Strategic planning for property marketing and disposal; and
* Progress updates and timely telephone and e-mail contact with assigned staff when
there are active interests and transactions.
In addition, the successful agency may also be required to:
* Make presentations at public meetings;
* Consult with Town staff on real property deed restrictions and/or conditions (e.g.,
easements, covenants, etc.); and
* Handle all other customary activities and services associated with real estate
transactions. Deliverables may include valuation, marketing and strategic planning
reports as specified in each task order that may be issued during the term of the
agreement.
3. SCHEDULE OF WORK
The Town of Cheshire is prepared to issue a Notice to Proceed after a contract has
been executed. The Town desires to list its properties no later than one month after the
issuance of the Notice to Proceed.
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If the Town Council approves any proposed disposition of a subject property, the Town
would then enter into a listing agreement with the selected agency based on the rates
set out in the proposal.
4. AWARD CRITERIA
Responses will be evaluated based on the following criteria and points:
* Commission Structure: Competitiveness of pricing proposal
* Experience and Qualifications: Demonstrated successful prior experience with
transactions of similar scope and complexity and the effectiveness of your
proposed real estate transaction process in a municipal context
* Key Personnel and Resources: Demonstrated competence and experience of firm's
personnel responsible for performing work and providing services
A review team will be assigned to evaluate all responsive qualifications and proposals
received by the Town. The review team will consider the information in the qualifications
and proposals as outlined above. It should be noted that a contract resulting from this
RFQ/RFP will be awarded to the agency whose response is determined to be in the "best
interest" of the Town. Therefore, the proposal offering the lowest costs may not
necessarily be the one selected for award.
The Town of Cheshire reserves the right to accept or reject any, all, or any part of
responses, to waive formalities or informalities, and to make an award that is deemed to
be in the best interests of the Town. The award will be made to the agency whose
proposal, in the opinion of the Town, best takes into consideration all aspects of the
services to be performed and represents the most beneficial procurement as determined
by the Town. The Town reserves the right to contact any agency, to conduct interviews
or request additional information.
In the event that the agency to whom the award is made does not execute a contract
within thirty (30) days from the date of award, the Town may give notice to such agency
of intent to award the contract to the next most qualified agency, or to call for new
qualifications and proposals.
Qualifications and proposals will be accepted from thoroughly competent, experienced
and financially qualified agencies as determined solely by the Town. Agencies are
responsible for submission of accurate, adequate and clear descriptions of the
information requested. Omissions, vagueness or inaccurate descriptions or responses
shall not be interpreted in favor of the respondent and shall be grounds for rejection.
This document is not an offer to contract, but is a Request for Qualifications/ Request for
Proposals. Neither the issuance of the RFQ/RFP, preparation and submission of a
response, nor the subsequent receipt and evaluation of any response by the Town, will
commit the Town to award a contract to any agency even if all of the requirements in the
RFQ/RFP are met. Only the execution of a written contract will obligate the Town in
accordance with the terms and conditions contained in such contract.
Agencies may be required to make a presentation of their qualifications to the proposal
review team.
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5. QUALIFICATION REQUIREMENTS / PROPOSAL FORMAT
The response should include the following clearly-labeled sections to coincide with this
RFQ/RFP:
* Description of your agency including size of agency, location, number and nature of
the professional staff to be assigned to the Town.
* Staff experience and training, including a brief resume for each key person listed.
Describe experience (minimum five (5) years previous experience with proven
effectiveness) your agency has in pertinent real estate experience.
* Provide evidence that your agency has the capacity to handle real estate of different
types to include but not be limited to residential, commercial, industrial, etc.
* Experience in assisting similar entities, including all services for government agencies.
List of at least three (3) references and provide names and telephone numbers of
contact persons for each reference.
* The Town is interested in a real estate transaction process that is as publicly
accessible as possible. Please propose a process and anticipated timeline that
includes a discussion of how you intend to market a property, inform and update Town
staff and how your proposed process addresses potential issues, conflicts of interest
or challenges the Town may anticipate in leasing and/or selling municipal property.
* Additional services offered through your agency, if any, that may be relevant to the
sale or lease of property.
* The fee schedule, including your commission rate and any other costs for selling
property.
* Completed and signed RESPONSE FORM.
* Please provide one (1) original and three (3) copies of the proposal response.
6. TOWN CONTACT PERSON
Sean M. Kimball, Town Manager
townmanager@cheshirect.gov
Phone Number: 203-271-6660
Cheshire Town Hall, 84 South Main Street, Cheshire, CT 06410
7. CANCELLATION
Any violation of the terms, conditions, requirements and/or non-performance of the
agreement resulting from this RFP/RFQ shall result in immediate cancellation. The
agreement may be terminated for convenience by the Town upon 30-days written notice to
the vendor.
8. ADDITIONAL TERMS AND CONDITIONS
* The successful agency must comply with all federal, state and Town of Cheshire statutes
and codes as may be applicable to the Scope of Work detailed herein, including all labor
laws.
* This contract shall be governed by the laws of the State of Connecticut. All claims,
actions, proceedings, and lawsuits brought in connection with, arising out of, related to,
or seeking enforcement of this contract shall be brought in the Supreme Court of the
State of Connecticut, New Haven County.
* In addition, agencies that are not incorporated in the State of Connecticut shall produce
a Certificate to do Business in the State of Connecticut from the Connecticut Secretary
of State prior to executing their contract with the Town of Cheshire.
END OF SCOPE OF WORK & QUALIFICATIONS
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TOWN OF CHESHIRE, CONNECTICUT
RESPONSE FORM
REAL ESTATE AGENCY SERVICES
[RESPONSE FORM REQUIRED RESPONSES]
Under penalty of perjury and other remedies available to the Town of Cheshire, the undersigned
certifies this proposal is submitted without collusion and all responses are true and accurate. If
awarded the contract it is agreed this forms a contractual obligation to provide services at fees
specified in the proposal, subject to and in accordance with all instructions, proposal and contract
documents, including any addenda, which are all made part of this RFQ/RFP.
Signature of Authorized Person Date
Printed Name of Authorized Person
Company Title of Authorized Person
Name of Company
Address of Company
City, State, and Zip Code
E-mail Address
Telephone Number Facsimile Number
END OF RESPONSE FORM
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