TOWNSHIP OF WEST ORANGE
COUNTY OF ESSEX
STATE OF NEW JERSEY
REQUEST FOR BIDS
RE-BID REPAIR AND MAINTENANCE OF EMS APPARATUS FOR
THE WEST ORANGE FIRE DEPARTMENT
Submission Date:
February 18 2026
11:00 A.M.
Prevailing time
TOWNSHIP OF WEST ORANGE* 66 MAIN STREET* WEST ORANGE, NJ 07052*
973-325-4056
Invitation to Bid
Notice is hereby given that the Township of West Orange is requesting sealed bids for the Re-Bid Repair and
Maintenance of EMS Apparatus for the West Orange Fire Department. The specifications can be obtained in
person at the Township of West Orange, 66 Main Street, Purchasing Room 111, West Orange, NJ 07052, during
regular business hours, 8:30 a.m. to 4:30 p.m. M-F or by emailing preynolds@westorange.org.
Sealed proposals, clearly marked with the title of bid, name and address of party making same, addressed to
the Township Council, Township of West Orange will be received by mail, or hand delivery, at the Municipal
Building, 66 Main Street, West Orange, NJ 07052. Submission due date is Wednesday, February 18, 2026 at
11:00 a.m. and will be publicly opened and read at that time in Council Chambers of Town Hall located at 66
Main Street, West Orange, NJ 07052. No proposals received after that time will be considered.
Bidders are required to comply with the Contract Compliance and Equal Employment Opportunities in Public
Contracts N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 and have a current New Jersey Business Registration
Certificate P.L. 2004, N.J.S.A. 52:25-24.2. The Township reserves the right to reject any and all bids and to waive
any and all informalities in the bid.
Panayiota Reynolds
Purchasing Agent
CONTENT:
Section I:
Section II:
Section III:
Section IV:
Section V:
EMS Apparatus List
West Orange Fire Department EMS Apparatus Service and Repair Requirements
West Orange Fire Department EMS Apparatus Preventative Maintenance Scheduled
Inspection Chassis Service Requirements
Proposal Form
Bidder Instructions and Mandatory Forms
SPECIFICATIONS
RE-BID REPAIR AND MAINTENANCE OF EMS APPARATUS FOR
TOWNSHIP OF WEST ORANGE FIRE DEPARTMENT
GENERAL INTENT
Bidding on this contract will be limited to vendors actively engaged in the field of EMS apparatus repair
services. The successful bidder will be expected to provide service in a timely, competent and professional
manner. It is recognized that the equipment to be serviced is essential to Township of West Orange’s, to be
known as the (“Township”) emergency management operations. Vendors must be able to demonstrate the
ability and experience to provide superior quality of service. Vendor shall be actively in business for at least
five (5) years in the maintenance, service, and repair of equipment of similar manufacture, capacity, and
operating characteristics as those covered by this contract.
Bidders must provide documented proof of qualifications (Certifications) and three (3) references.
Term of Contract
This contract shall remain in effect for a period of two (2) years with an option to extend one
(1) year based upon available funding. All terms and conditions of the contract shall remain the same
for the additional years
Time and Materials
All quotes for work other than preventive maintenance services (which will be based on an annual cost) will
include an hourly labor rate, overtime, any travel costs, and percentage of markup from wholesale on
materials to be provided.
Acceptance
The Township reserves the right to examine all work performed under this contract. The Contractor will
correct any and all defects and unsatisfactory work found by the Township. The Vendor shall correct said
defects and unsatisfactory work at its own expense.
Parts
The Vendor must supply replacement parts equal or greater than Original Equipment Manufacturer (OEM)
parts. The Township has the right to inspect all parts that will be used by the vendor. All replacement parts
must be saved for fourteen (14) days for review by the Township.
Guarantee
Any work that is performed under this contract shall be guaranteed for a period of six (6) months from the
date of acceptance. Said guarantee shall survive the expiration of this contract.
Payment
Payment shall be made in accordance with Township policy. No payment shall be made without an invoice
and signed voucher (purchase order).
a.
A detailed invoice for repairs or service shall be given at the time of pick up. Details and
specifics on scheduling repair maintenance will be arranged with Fire Chief or designee.
b.
During the course of this contract, vehicles may be added or deleted by the Township
of West Orange.
Cancellation
If in the opinion of the Township of West Orange the contractor is not performing in a satisfactory manner,
the Township of West Orange may at any time during the contract period terminate the contract by giving
thirty (30) days’ notice in writing to the other party of its intentions to do so for non-compliance with the
terms and conditions of the contract. In the event the Township of West Orange cancels the contract, the
contractor shall only be entitled to payments for work properly performed and completed.
This page summarizes the opportunity, including an overview and a preview of the attached documents.
