“ Re-Bid City of Havelock, Request for Proposal Pan/Tilt/Zoom (PTZ) Cameras and License Plate Readers (LPR)”

Agency:	State Government of North Carolina
State:	North Carolina
Type of Government:	State & Local
NAICS Category:	561621 - Security Systems Services (except Locksmiths)
Posted Date:	Jan 20, 2026
Due Date:	Feb 12, 2026
Solicitation No:	294-29401202026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Solicitation Number:	294-29401202026
Project Title:	“ Re-Bid City of Havelock, Request for Proposal Pan/Tilt/Zoom (PTZ) Cameras and License Plate Readers (LPR)”
Description:	Objective: The Havelock Police Department (HPD) is seeking to implement a License Plate Recognition (LPR) system with a new, state-of-the-art solution that offers improved accuracy, performance, and integration capabilities. This RFP requests 8 LPR cameras, 5 PTZ cameras, software, installation services, mobile broadband connections, cloud storage, and device management. This includes a centralized management platform, robust data retention features, real-time alerting, vehicle analytics, and compatibility with agency and third-party law enforcement databases. Installation, user training, system validation, and maintenance must be included. The system must comply with federal, state, and local privacy and security standards and allow the HPD to maintain full control over its data and access. All proposing Companies must hold a valid license issued by the North Carolina Alarm Systems Licensing Board and shall remain in full compliance with North Carolina General Statute § 20-183.31 – Regulation of Use – for the duration of the contract and NCGS-74D-2. The City will not accept proposals from vendors with conditional or pending license status. The City of Havelock reserves the right to accept or reject any or all proposals and to make the Award which will be in the best interest of the City. The City may negotiate with any proposer in order to obtain a final contract that best meets the needs of the City.
Opening Date:	2/12/2026 11:00 AM
Posted Date:	1/21/2026
Status:	Open
Department:	CITY OF HAVELOCK


Solicitation Number * 294-29401202026	Department CITY OF HAVELOCK	Status Reason Open
Opening Date 2026-02-12T11:00:00.0000000	Posted Date * 2026-01-20T18:38:43.0000000Z	Commodity Code Law enforcement
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Chasity Willis
Description Objective: The Havelock Police Department (HPD) is seeking to implement a License Plate Recognition (LPR) system with a new, state-of-the-art solution that offers improved accuracy, performance, and integration capabilities. This RFP requests 8 LPR cameras, 5 PTZ cameras, software, installation services, mobile broadband connections, cloud storage, and device management. This includes a centralized management platform, robust data retention features, real-time alerting, vehicle analytics, and compatibility with agency and third-party law enforcement databases. Installation, user training, system validation, and maintenance must be included. The system must comply with federal, state, and local privacy and security standards and allow the HPD to maintain full control over its data and access. All proposing Companies must hold a valid license issued by the North Carolina Alarm Systems Licensing Board and shall remain in full compliance with North Carolina General Statute § 20-183.31 – Regulation of Use – for the duration of the contract and NCGS-74D-2. The City will not accept proposals from vendors with conditional or pending license status. The City of Havelock reserves the right to accept or reject any or all proposals and to make the Award which will be in the best interest of the City. The City may negotiate with any proposer in order to obtain a final contract that best meets the needs of the City.

Attachments Re-Bid PD License Plate Reader.pdf (330.79 KB)

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CITY OF HAVELOCK

Post Office Box 368

Havelock, NC 28532

INVITATION TO BID

Pursuant to North Carolina General Statutes §143-129.8 the City of Havelock invites bids on the

following:

Bids must be submitted in accordance with the attached specifications and must include an

itemized schedule of quantity, unit price and total. Bids can be submitted by mail, email, fax, or

hand delivered. Cover sheets, envelopes, etc. should be clearly marked with the words:

“ Re-Bid City of Havelock, Request for Proposal Pan/Tilt/Zoom (PTZ) Cameras and License

Plate Readers (LPR)”

Address Bids to:

Kimberly Walters, Director of Finance

City of Havelock

P.O. Box 368

1 Governmental Ave.

Havelock, NC 28532

Email: Bids@havelocknc.us

Bids will be accepted until 11:00 a.m. (EST) on Thursday, February 12, 2026, at which time

they will be reviewed in the office of the City Finance Director. Quotes are not subject to public

inspection until the contract is awarded. The bids are good for 75 days after opening. The winning

bidder will be issued a Notice To Proceed (NTP) along with a Purchase Order. The performance

period is 180 calendar days from the NTP.

Bidders are cautioned not to submit bids until the proposed requirements and specifications

have been carefully examined. It will be considered that bidders will have satisfied

themselves as to the accuracy of the specifications. No proposal will be considered unless

prices are submitted for all items requested in any section. The City reserves the right to

change the amount of quantities.

All bids submitted should be to the desired specifications. Any exceptions to the

specifications will be evaluated based on the best interest of the City. Any deviation from

specifications indicated herein must be clearly pointed out; otherwise, it will be considered

that items offered are in strict compliance with these specifications, and bidder will be held

responsible therefore. Deviations shall be explained in detail. The bidder shall not construe

this paragraph as inviting deviation or implying that any deviation will be acceptable.

The names of certain brands or makes denote quality standard in the article desired, but do not

restrict bidders to the specific brand, make or manufacturer named. They are meant to convey to

prospective bidders the general style, type, character and quality of the article desired.

The successful bidder on all construction contracts will be required to conduct the operation in

accordance with all Federal, State, and Municipal health and safety rules, regulations and laws

applicable to the operation. The successful bidder may be asked to provide the City with a copy

of the company's safety plan prior to commencing work. For all projects over $30,000, a general

contractor’s license must be furnished to the City if applicable.

Certificate to Transact Business in North Carolina: As a condition of contract award, each out-of-

State Vendor that is a corporation, limited-liability company or limited-liability partnership shall

have received, and shall maintain throughout the term of The Contract, a Certificate of Authority

to Transact Business in North Carolina from the North Carolina Secretary of State, as required by

North Carolina law. A contract requiring only an isolated transaction completed within a period of

six months, and not in the course of a number of repeated transactions of like nature, shall not be

considered as transacting business in North Carolina and shall not require a Certificate of Authority

to Transact Business.

The City will not sell bid packages. Plans, specifications, and addenda may be viewed and

obtained online at www.havelocknc.us. Click on: “Bid on a Contract”; “Current Bids”. The

Bidder’s List is maintained by Vendor Registry. Registration for the Bidder’s List is made online

at www.havelocknc.us. Click on: “Bid on a Contract”; “Vendor login/Registration”.

N.C.G.S. (North Carolina General Statutes), specifically §160A-20.1(b), prohibit the City from

entering into contracts with contractors and subcontractors who have not complied with the

requirement of Article 2 or Chapter 64. The Contractor shall submit the E-Verify Affidavit, located

in the Bid Proposal section, with their bid. Bids that do not include this Affidavit will be considered

non-responsive.

N.C.G.S 147-86.42-84 requires that contractors with a North Carolina Local Government must not

utilize any subcontractor found on the State Treasurer’s Iran Divestment list or Companies

Boycotting Israel list. The referenced lists can be found on the State Treasurer’s website at the

address www.nctreasurers.com and will be updated every 180 days.

The City of Havelock reserves the right to reject any or all proposals and to purchase items from

the state contract in the efforts to award the contract to the bidder it deems to be for the best interest

of the City.

MODIFICATION AND WITHDRAWAL OF BIDS. Bids may be modified or withdrawn by an

appropriate document duly executed (in the manner that a Bid must be executed) and delivered to

the place where Bids are to be submitted at any time prior to the opening of Bids. A request to

withdraw a bid may be made to the Owner within 72 hours after Bids are opened in accordance

with NCGS § 143-129.1 Requests to withdraw a Bid will be subject to the requirements of NCGS

§143-129.1 and in the sole discretion of the City of Havelock Finance Officer.

This institution is an equal opportunity provider, and employer.

Contact person(s) for information on this bid:

For questions in regards to the bid specifications, the City requires and only responds to questions

submitted in writing and sent via email to: Bids@havelocknc.us

Questions must be received by 2:00 PM (EST) on Friday, January 30, 2026. If questions are

received, the City will respond no later than 12:00 PM (EST) on Tuesday, February 5, 2026.

Today is the 20th day of January 2026.

Published: Demand Star January 20, 2026

CITY OF HAVELOCK

_____________________________

Kimberly Walters

Director of Finance

STATE OF NORTH CAROLINA

AFFIDAVIT

CITY OF HAVELOCK

I, ___________________________ (the individual attesting below), being duly authorized by and

on behalf of __________________________________ (the entity hereinafter “Employer”) after

first being duly sworn hereby swears or affirms as follows:

1. Employer understands that E-Verify is the federal E-Verify program operated by the

United States Department of Homeland Security and other federal agencies, or any

successor or equivalent program used to verify the work authorization of newly hired

employees pursuant to federal law in accordance with NCGS §64-25(5).

2. Employer understands that Employers Must Use E-Verify. Each employer, after hiring an

employee to work in the United States, shall verify the work authorization of employee

through E-Verify in accordance with NCGS §64-26(a).

3. Employer is a person, business entity, or other organization that transacts business in the

State and that employs 25 or more employees in this State. (mark Yes or No)

a. YES_____, or

b. NO_____

4. Employer’s subcontractors comply with E-Verify, and if Employer is the winning bidder

on this project, Employer will ensure compliance with E-Verify by any subcontractors

subsequently hired by Employer.

This _________ day of ________________________, 20________.

Signature of Affiant: _______________________________________

Print or Type Name: _______________________________________

State of North Carolina County of ____________________________

Signed and sworn to (or affirmed) before me, this the

_________ day of _____________________________, 20________.

__________________________ ___________________________

Signature of Notary

Printed Name of Notary

Bid Sheet

Base Bid:

NC Sales Tax:

Delivery Cost (if applicable):

Total Cost to City Year 1:

Total Cost Year 2:

Total Cost Year 3:

Total Cost Year 4:

Total Cost Year 5:

________________________

_______________________

___ _____________________

_________________________

Bids must include an itemized schedule by quantity, unit price and total for each work element.

All pricing must be inclusive, and include all labor, material, lodging, travel, and equipment and

supplies necessary for all tasks listed in this Scope of Services.

Company Name:

______________________________________________

Company Address:

______________________________________________

Contact Person:

______________________________________________

Telephone Number:

______________________________________________

NC Contractor’s License Type and Number: ______________________________________________

Number of Addendums Acknowledged (circle one): N/A 1 2 3 4

As of the date listed below, the vendor or bidder listed above is compliant with N.C.G.S. 147-86.42-84, the

Iran Divestment Act and the Companies Boycotting Israel Act.

Authorized Signature:

____________________________________________________

Print Name of Authorized Signature: ____________________________________________________

Title:

____________________________________________________

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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“ Re-Bid City of Havelock, Request for Proposal Pan/Tilt/Zoom (PTZ) Cameras and License Plate Readers (LPR)”

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