RC262770002MY - Recreation Site (Campsite) Maintenance – East Chilcotin…

The Ministry of Environment and Parks, Recreation Sites and Trails BC branch, is issuing a Request for Proposal for recreation site (campsite) maintenance services in the East Chilcotin region (Ministry Contract No. RC262770002MY), for the period of April 15th, 2025, to March 31st, 2026.  Subject to satisfactory performance by the Contractor and availability of funding by the Province, the Parties may agree in writing to extend this Agreement up to a maximum of two (2) additional 12-month terms.  Should the option to renew be exercised it is expected that the Contractor’s bid rate or bid price in the preceding term will remain unchanged in the subsequent term, unless, in the ministry’s sole opinion, a negotiated rate change is warranted.

The proposed contract requires the provision of regular maintenance services, including cleaning and repairing campsite facilities at the nine (9) recreation sites listed below.  All sites are geographically located in the East Chilcotin region west of the city of Williams Lake, between Riske Creek and Tatla Lake.  All sites are accessed by Highway 20 and gravel roads; some sites may require the use of a 4-wheel drive vehicle, depending on road conditions.  The locations of each site are shown on the recreation site location maps included within Appendix A - Specimen Contract.  More detailed information, including an interactive map, detailed driving directions, campsite descriptions, and photographs, is available online at http://www.sitesandtrailsbc.ca/ &nbsp ;(Please note that in order for links to open from this site, you may have to right-click on the link and open it in a new tab or window)

or by clicking on the links to the specific individual recreation sites included in this opportunity below:

Recreation Sites Included in this Opportunity:

1.           Fletcher Lake Recreation Site (REC2599)
2.           Palmer Lake Recreation Site (REC2603)
3.           Alexis Lake Recreation Site (REC2602)
4.           Pinto Lake Recreation Site (REC2619)
5.           Puntzi Lake Recreation Site (REC2620)
6.           Pyper Lake Recreation Site (REC2618)
7.           Tatla Lake Recreation Site (REC2632)
8.           Two Lake Recreation Site (REC2607)
9.           Mackill Lake Recreation Site / Trail (REC2984)

The Contractor will be required to visit each recreation site at the minimum frequency identified in Schedule C of the Specimen Contract to conduct regular recreation site maintenance services, including garbage pickup and removal, cleaning and sanitizing outhouses, washing and cleaning picnic tables, signs, and fire pits, and cutting grass and raking campsites, to ensure that campsites and facilities are kept safe, clean and socially acceptable for public use.  During each visit the Contractor may also be required to conduct minor facility repairs and painting of structures and signs as necessary, to ensure that facilities meet Ministry standards for safety, appearance and cleanliness.

The Ministry will provide paint, cleaning solution, air fresheners, and toilet paper for the Contractor to use throughout the term of service delivery.

The Contractor will also be responsible for collecting basic visitor use data during each site visit to assist the ministry with its visitor use data collection program.

The Contractor will be required to interact with visitors in a courteous and professional manner and, as such, should be familiar with rules regarding use of recreation sites, which are available at https://www2.gov.bc.ca/gov/content/sports-culture/recreation/camping-hiking/sites-trails/planning/rules

Further details as to the scope of this opportunity and the requirements can be found within the Schedule A of the Specimen Contract and details included elsewhere within this RFP.

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