Radiology Interpretation Services

REQUEST FOR QUOTE (RFQ) No. 26-2027-RFQ09
Radiology Interpretation Services
April 20, 2026
DUE DATE
Tuesday, May 12, 2026, at 2:30 p.m. EST.
Bids shall only be accepted via email at:
DPH-DCBOHpurchasing@dph.ga.gov
Subject line 26RFQ09 Radiology Interpretation Services
Any bid submitted in any other format (paper, fax, mail, etc.) will not be accepted.
Instructions to Bidders:
1. All communications regarding this solicitation must be directed to the Procurement and
Contracts Supervisor, Shakera Hall, shakera.hall@dph.ga.gov.
2. All questions or requests for clarification must be sent via email at
DPH-DCBOHpurchasing@dph.ga.gov In the subject line, use RFQ Questions - Radiology
Interpretation Services. Questions are due no later than Tuesday, April 28, 2026, at 2:00
p.m. EST. Questions received after this date and time may not be answered.
3. Questions and clarifications will be answered in the form of an addendum. Any addenda,
schedule changes, and other important information related to this solicitation will be posted
on the Georgia Procurement Registry and DKPH website, and it is the Offeror's
responsibility to check the Georgia Procurement Registry and DKPH website for any
addenda or other communications related to this solicitation.
4. DeKalb Public Health reserves the right to reject all bids and to waive technicalities and
informalities and make an award in the best interest of DeKalb Public Health.
5. DeKalb Public Health is not responsible for any technical difficulties. It is highly
recommended that all potential contractors submit their proposals before the due date of this
solicitation.
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Solicitation No. 26-2006-RFQ09
Radiology Interpretation Services

SUBMISSION COVERSHEET
COMPLETE AND RETURN THIS PAGE ALONG WITH THE LIST OF ITEMS BELOW
REQUEST FOR QUOTE
Radiology Interpretation Services
Company
Name
Contact Person
Address
Email Phone
You must complete and submit copies of the following items:
1. SUBMISSION COVERSHEET (page #2)
2. Exhibit A: COST PROPOSAL must be submitted with the Contractor's bid and be titled, "Cost
Proposal / Company Name."
3. Exhibit B: Certificate of Insurance (COI)
4. Exhibit C: CORPORATION WITHOUT CORPORATE SEAL STATEMENT OF CORPORATE
RESOLUTION
5. Exhibit D: CONSOLIDATED CERTIFICATE REGARDING LOBBYING; DEBARMENT,
SUSPENSION, AND OTHER RESPONSIBILITY MATTERS; AND DRUG-FREE WORKPLACE
REQUIREMENTS
6. Exhibit E: E-VERIFICATION DOCUMENTATION - The Contractor Affidavit
7. Exhibit F: REFERENCE SHEET
8. PROVIDE ALL INFORMATION REQUESTED IN SUBMISSION REQUIREMENTS
SECTION 3.1 (RFQ)
By submitting a response to the RFQ, the contractor is acknowledging that the contractor:
1. Has read all the information and instructions, and
2. Agrees to comply with all the terms and conditions, information, and instructions contained
in this RFQ.
Person Authorized to Sign on Behalf of the Contractor:
Signature: __________________________________________________________________
Printed Name/Title__________________________________________________________
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Radiology Interpretation Services

1.1 OVERVIEW
a. DeKalb Public Health (DKPH) is seeking bids for radiology services through which
DeKalb Public Health (DKPH) can send x-rays for interpretation and receive a
comprehensive report of findings from the radiology images.
2.1 SCOPE OF WORK
2. Contractor and DKPH Agreements
a. Contractor agrees to:
a. Review x-rays provided by DKPH for evaluation
b. Interpret x-rays performed and provided by DKPH for evaluation
c. Prepare comprehensive reports of findings from diagnostic imaging
procedures
d. Communicate the results of the diagnostic x-rays to DKPH via Physician
Review System (PRS).
e. Provide DKPH with a copy of the transcribed report for each exam within 24
hours.
f. Notify DKPH's designated radiology personnel within 1-hour of all
significant findings. This notification includes 1-hour notices to DKPH
designated radiology personnel on weekends and holidays for significant
findings.
g. Provide DKPH designated radiology staff with access to its Picture Archiving
and Communication System (PACS) for submission of all diagnostic images
for review, analysis and report
h. Provide DKPH designated radiology personnel with access to its PRS to
review reports as they are completed.
i. Meet with the Radiology Team within seven (7) business days in full contract
execution for implementation training.
j. Notify DKPH of any and all adverse actions to occur relative to its licenses or
certifications as issued by the American Board of Radiology for all radiologist
to provide services(s) under this contract.
b. The contractor has the right to:
a. Determine the form and number of images necessary for interpretation.
b. Reject images the contractor does not determine to be of sufficient diagnostic
quality; however, no fee shall be charged if the image is rejected.
c. DKPH agrees to:
a. Work closely with the contractor to make sure the radiologist has everything
he or she needs to perform the duties required. DKPH will:
i. Have x-rays performed by a trained radiologic technologist.
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Radiology Interpretation Services

ii. Deliver the x-rays to the contractor via PACS.
iii. Ensure the x-rays submitted to the contractor are permanently
identified with:
1. Patient name;
2. Date of birth;
3. Date of exam;
4. X-ray number; and
5. Name of facility
b. Provide a written request to accompany each exam.
c. Submit for comparative purposes only, prior diagnostic images, if available.
d. Provide contractor primary and secondary contact persons for reporting of all
image findings.
e. Meet with Contractor within seven (7) business days of full contract execution
for implementation training.
f. Reimburse contractor within 30 days of invoice receipt.
3. Types of radiology services requiring interpretation
a. Posteroanterior (PA) or anteroposterior (AP) and lateral CXR view (i.e., two
images) on children less than ten years of age.
b. Posteroanterior (PA) CXR view on adults and children ten years of age and older
(and a lateral view, if ordered by referring physician).
c. Chest apical lordotic view ("coned" or full).
d. Decubitus or oblique chest views.
e. Other plain film studies as required
4. Billing
a. Contractor will charge a unit fee per interpretation.
b. Contractor will prepare and send a monthly invoice to DKPH based on the
number of remote reads and the type of radiology service requiring an
interpretation.
5. Expected volume
a. DKPH expects to send approximately 10-15 images per month for remote
reading. This is subject to change based on demand for radiology services.
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Radiology Interpretation Services

3.1 SUBMISSION REQUIREMENTS
Bids must be submitted referencing each Section below.
Section 1- History and Organizational Structure of the Firm
Provide a cover letter introducing the company and including the corporate name, address
and telephone number of the corporate headquarters and local office. The name, email
address, and phone number of one individual who will serve as the company's primary
contact with DKPH for contract negotiation, as well as the name of the project manager.
A brief history of the company and the present organizational structure of the firm,
describing the management organization, permanent employees by discipline, and this
project's coordination structure; if the firm is a partnership, indicate the name of all
partners, if incorporated, indicate where and when. If the Contractor has changed names
or incorporation status within the last five (5) years, then please list all of such preceding
organizations and a brief reason for the change. Contractor shall also provide a business
license indicating that the Contractor can conduct business in DeKalb County, Georgia.
Further, Contractor shall provide documentation showing that the Contractor is properly
registered to conduct business in the State of Georgia. Contractor acknowledges and
agrees that any business license and registration must remain current for the duration of
the contract and such documents are material term to this agreement.
Section 2 - Company Qualifications and Experience
1. Detail your experience in providing each service outlined in the Scope of Work. Give
specific, relevant examples of prior projects of similar scope and nature.
2. Provide your company's current timelines for the various processes and turnaround
time for each task requested in this RFQ.
Section 3 - Cost
Provide your cost on the DKPH bid schedule form, attached as Exhibit B.
4.1 EVALUATION
Contract award(s) will be made to the Contractor(s) that bids considered most
advantageous to DKPH based on the process and the evaluation criteria set forth below.
Bids that are deemed to be responsive will be submitted to the evaluation committee for
review. Bids that are deemed to be non-responsive will not be evaluated or considered for
award. Proposals that do not contain pricing information will not be considered for an
award.
4.2 Method of Award
Award of this contract will be awarded to the most responsive, responsible Bidder(s). If a Bidder
fails to submit an offer for all items on the cost proposal form its offer may be rejected.
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Radiology Interpretation Services

4.1 Price
The pricing proposed by the Bidder shall be fixed for the duration of the contract award
period.
4.2 Warranty
A. Type of Warranty Coverage Required
Bidder(s) shall warrant the products and/ or services against faulty labor and/or defective
material for no less than ninety (90) calendar days after the date of acceptance by DeKalb
Public Health. This warranty requirement shall remain in effect for the full period identified
above; regardless of whether the Bidder is under contract with DeKalb Public Health at the
time of defect. Any payment by DeKalb Public Health on behalf of the goods or services
received from the Bidder does not constitute a waiver of these warranty provisions.
B. Correcting Defects Covered Under Warranty
Bidder(s) shall be responsible for promptly correcting any deficiency, at no cost to DeKalb
Public Health within seven (7) calendar days after DeKalb Public Health notifies the Bidder
of such deficiency in writing. If the Bidder fails to honor the warranty and/or fails to correct
or replace the defective work items within the period specified, DeKalb Public Health may
at its discretion, notify the Bidder, in writing, that the Bidder may be subject to contractual
default if the corrections or replacements are not completed to the satisfaction of the
DeKalb Public Health within five (5) calendar days of receipt of the notice. If the Bidder
fails to satisfy the warranty within the period specified in the notice, the DeKalb Public
Health may (a) place the Bidder in default of its contract, and/or (b) procure the products
or services from another Bidder and charge the awarded Bidder for any additional costs
incurred by DeKalb Public Health for the work or items invoiced.
4.3 Acceptance of Product & Service
The products and services to be provided hereunder shall be delivered to DeKalb Public
Health and maintained in full compliance with the specifications and requirements set forth
in this contract. If a Bidder's product or service is determined to not meet the specifications
and requirements of this contract, either prior to acceptance or upon initial inspection, the
Bidder shall provide a direct replacement for the item and installation. The Bidder shall not
assess any additional charge(s) for any conforming action taken by DeKalb Public Health
under this clause.
4.4 Invoices
The Contractor shall submit a fully itemized invoice that references the DeKalb Public
Health contract number, material descriptions, quantities, unit price(s), and service
location(s).
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TERMS AND CONDITIONS
1. CONTRACT: The request for proposal invitation, terms and conditions, the
specifications and the received proposal form the contract and they shall be fully part
of the contract, as if thereto attached, or therein repeated. These documents
represent the entire agreement between the successful vendor and DeKalb Public
Health ("DKPH") and supersede any prior discussions or negotiations,
representations, or agreements, either written or oral. Contracts, if awarded, will be
awarded to responsible proposers whose proposals will be most advantageous to the
DKPH, cost and other factors considered. The determination will be solely at the
discretion of the DKPH.
Based upon the availability of funding and the assumption of satisfactory
performance by the responder awarded the initial contract, it is the intent of the
DKPH to enter into a series of four (4), one-year renewable contracts. The contract
shall not bind, nor purport to bind, the DKPH for any contractual commitment in
excess of the original contract period, which is anticipated to be July 1, 2024,
through June 30, 2025.
In the event that DKPH exercises the right to renew, all terms, conditions, and
specifications of the original contract, as amended, shall remain the same and apply
during the extension period. A period not less than three years, or no more than five
years, in duration. If an extension option is exercised, such shall be accomplished in
writing between the contractor and DKPH's Procurement and Contracts Division.
2. The DKPH reserves the right to reject or accept any or all proposals and to waive
informalities, minor irregularities and technicalities in proposals received, whichever
is deemed to be in the best interest of the DKPH, and to re-advertise.
3. The DKPH may accept any items or group of items of any proposal unless the
proposer qualified his proposal by specific limitations.
4. COMPLETION: The Offeror shall read proposal carefully, complete all entries, and
submit all documents or information requested. Failure to do so may result in
rejection of the proposal.
5. CONTRACT RENEWAL: After the initial contract term, the DKPH reserves the
right to renew the contract for four (4) additional years if the vendor and the DKPH
mutually agree. Renewing the contract would imply doing so under the same terms
and conditions unless proposed changes are mutually agreed upon by both parties.
6. FUNDING: If for any fiscal year (July 1 to June 30) of this contract, DKPH for any
reason, fail to appropriate funds for these services, the DKPH will notify the vendor
immediately and will no longer be obligated under the contract.
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Radiology Interpretation Services

7. EXCEPTIONS: Proposals meeting the requirements of this document shall be
considered. Offerors taking exception to any of the terms, conditions or offering
substitutions shall state these exceptions plainly on the Exceptions Page of this
document.
8. DEVIATIONS to any/all requested options in this proposal are subject to approval
by DKPH prior to any resultant award.
9. QUANTITIES: Unless otherwise noted, any quantities provided for this Request for
Proposal are estimated volume and do not represent a purchase contract quantity.
DKPH reserves the right to purchase quantities that are fewer, greater, or even none
for the line items presented based on needs at given times during the period of this
pricing contract. The DKPH reserves the right to not consider a proposal if a service
charge, minimum dollar, or minimum quantity is applied.
10. OFFER TIMELINE: Offeror agrees to keep their offer open for acceptance by the
DKPH for no less than ninety (90) days from the CSP response date and time.
11. COMPLIANCE: Under this contract, the DKPH Procurement Supervisor will have
the responsibility to ensure compliance with contract requirements, such as but not
limited to acceptance and inspection of equipment and services provided.
12. UNDERSTANDING: Offeror, by making his/her proposal, represents that he/she has
read and understands the request for proposal.
13. PURCHASE ORDER: DKPH limits its purchases through the use of properly
approved and authorized purchase orders. The successful vendor must be able to
accept purchase orders via email (preferred) or facsimile (FAX). Therefore, the
purchase order number shall appear on ALL itemized invoices to ensure payment.
14. Any contract(s) or agreement(s) signed by any DKPH employee other than the
District Health Director or their designee is considered null and void.
15. INVOICING: The vendor shall submit itemized invoices within a 30-day window of
service during the DKPH's fiscal year in which the items were purchased. Invoices
shall indicate the vendor contract number with the DKPH along with the DKPH
contract number. Invoices shall be issued only for services provided. Payment shall
not be due until the invoice(s) are submitted after delivery of service. Payments will
be made within thirty (30) days of receipt of an accurate non-disputed invoice. All
invoices can be mailed directly to: DKPH, Attention: Accounts Payable Department,
P.O. Box 987, Decatur, Georgia 30031 and to the Program Manager.
16. TAX EXEMPTION: DKPH, by law, is exempt from most taxes. Offeror to retain on
file a copy of a tax-exempt form submitted by DKPH. Offeror is encouraged to
allow for an automated tax exemption, not requiring the department buyer to request
exemption. Do not include tax in your bid totals. If awarded contract, Offeror may
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Radiology Interpretation Services

obtain a copy of the DKPH Tax Exemption Certificate by contacting the DKPH
Purchasing Department.
17. SIGN-IN AND IDENTIFICATION BADGES: For safety purposes, all vendors will
sign-in at the DKPH or administration front desk when entering a DKPH facility.
All vendors will be expected to show their driver's license or other government
issued photo identification card to the employee at the front desk at the
administration office.
18. FAILURE TO ABIDE BY TERMS: If at any time, a vendor fails to fulfill or abide
by the terms, conditions, or specifications of the contract, or to perform by providing
the items/services at the price submitted or within the specified time frame, the
DKPH reserves the right, upon written notice to the vendor to cancel the contract.
19. DEFAULT: Prior to the cancellation of the contract for default, DKPH's
Procurement and Contracts Division will advise the vendor, in writing, of their
intentions, and the reasons for such intentions. The vendor will be allowed fifteen
(15) days to cure the default condition. If such condition is not cured to the
satisfaction of the DKPH after that time, then the cancellation of the contract may be
executed.
20. GIFTS: Please note that a "gift to a public servant" is a Class A misdemeanor
offense if the recipient is a government employee who exercises some influences in
the purchasing process of the governmental body. This would certainly apply to
anyone who helps establish specifications or is involved in product selection or
directs a purchase.
21. INTERLOCAL AGREEMENTS, PURCHASING COOPERATIVES: The DKPH
reserves the right to utilize other DKPH contracts, State of Georgia contracts,
contracts awarded by other Governmental Agencies, other Boards, or cooperative
agreements in lieu of any offer received, or award made as a result of this proposal,
if it is in the DKPH's best interest to do so.
22. VENUE: Both parties agree that venue for any litigation arising from this contract
shall lie in DeKalb County, Georgia.
23. INSURANCE. Prior to beginning work, the successful contractor is required to
furnish Certificates of Insurance as may be required by the DKPH and described in
the specifications (Exhibit A)
24. PERFORMANCE: Prospective vendor must affirmatively demonstrate responsibility
through a satisfactory performance record. Each Offeror is required to submit with
their proposal a list of three (3) references of organizations for which they currently
or have provided products/services to within the last three (3) years. The list shall
include the company/entity name, address, contact name, and telephone number.
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25. PLACES OF BUSINESS: Prospective vendor may be required to furnish evidence
in writing that they maintain permanent places of business and have adequate places
of business and have adequate equipment, finances, and personnel to furnish the
items/services offered satisfactorily and expeditiously.
26. EXCEPTIONS: Offerors taking exception to the terms and conditions or
specifications of this proposal shall state these exceptions plainly on the Exception
Page of the proposal document. If no exceptions are indicated on the submitted
form, it will be assumed that your proposal complies with our document.
27. PRICING: Negotiation may be a part of this process. Therefore, vendors are
cautioned to submit their most competitive price for their product and service the
first time through on the Proposal Response forms. If the scope of the proposal and
all other requirements are met initially, there may not be any need for negotiation
with any vendor.
28. AWARD: It is the intention of the DKPH to establish a list of as many offerors as
successfully respond to this RFQ. DKPH does not guarantee any quantities or
dollar amounts relating to this proposal, as items and/or services will be purchased
on an "as needed" basis with available funding. Purchases will be based upon the
DKPH's needs throughout the period covered by this proposal.
29. NOTIFICATON OF AWARD: All vendors properly responding on time to this
proposal with all of the required documents complete, will be considered for award.
The DKPH may elect to issue subsequent proposals and approve additional vendors
for the same or similar items/services during the agreement period, if it is determined
to be in the best interest of the DKPH.
30. CANCELLATION: DKPH shall have the right to cancel for default all or any part of
the undelivered portion of this order/service if vendor breaches any of the terms
hereof including warranties of vendor or if the vendor becomes insolvent or commits
acts of bankruptcy. Such right of cancellation is in addition to and not in lieu of any
other remedies, which DKPH may have in law or equity.
31. FORCE MAJEURE: If by reason of Force Majeure (unforeseeable circumstances),
either party hereto shall be rendered unable wholly or in part to carry out its
obligations under this agreement, then such party shall give notice and full
particulars of Force Majeure in writing to the other party within a reasonable time
after occurrence of the event or cause relied upon, and the obligation of the party
giving such notice, so far as it is affected by such Force Majeure, shall be suspended
during the continuance of the inability then claimed, except as hereinafter provided,
but for no longer period, and such party shall endeavor to remove or overcome such
inability with all reasonable dispatch. The term Force Majeure as employed herein,
shall mean acts of God, acts of public enemy, orders of any kind of government of
the United States or the State of Georgia or any civil or military authority;
insurrections; epidemics; landslides; land sinkage; lightning; earthquakes; fires;
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