Radiology IFB

INVITATION FOR BID

INVITATION FOR BID
IFB: 5.22.2026.(01 (RFX - 3160008005)
TO PROVIDE: Radiology Consulting and Interpretation Services
ISSUE DATE: 4/22/2026

CLOSING LOCATION
Mississippi State Hospital - Building 93
3550 Hwy 468 West/P.0. Box 197-A
Whitfield, MS 39193

INVITATION FOR BID COORDINATOR
Jennifer Boler

Telephone: (60) 351-8865
Fax: (BOI) 351-8034
E-Mail: Jennifer.boler@mshms.gav

TECHNICAL COORDINATOR
Lee Varner
Telephone: (601) 351-8246
E-Mail: lee varner@msh.ms.gov

CLOSING DATE AND TIME
Bids must be received by (0:00 am. (CST) on Friday, May 22, 2026

MISSISSIPPI STATE HOSPITAL

P.O. BOX 157-A, WHITFIELD, MS 39193 (601) 351-8000 WWW.MSH.STATE.MS.US
degrees Mississippi State Hospital Invitation for Sealed Bids
aanes (C), Chasen FACHE Radiology Consulting and Interpretation of Images
5.22.2026.101 RFX: 3160008005
April 22, 2026

Section 1: Information for Bidders

PRE-AWARD SPECIFICATIONS AND REQUIREMENTS

1. In accordance with the rules and regulations of the Mississippi Public
Procurement Review Board Office of Personal Service Contract Review (OPSCR),
Mississippi State Hospital (MSH) will receive sealed bids and award a contract for
the Radiology Consulting and Interpretation of Images described in the following
specifications. Bidders shall understand that any eventual contract resulting from
this Invitation for Bid shall be governed by the applicable provisions of the
Mississippi Public Procurement Review Board Office of Personal Service
Contract Review Rules and Regulations, a copy of which is available at 501
North West St, Suite 701 E., Jackson, Mississippi 39201 for inspection or
downloadable at http: www.dfa.ms.gov. Any bidder responding to a solicitation for
personal or professional services and any contractor doing business with a state
agency is deemed to be on notice of all requirements therein.

2. Itis our intent to procure Radiology Consulting and Interpretation of Images,
for all THE MISSISSIPPI STATE HOSPITAL patient service divisions, for the types
and quantities listed in this request for sealed bids, however quantities may be
increased or decreased accordingly if the needs of THE MISSISSIPP] STATE
HOSPITAL require such a change. Contract awards shall be requirement
contracts as defined by paragraph 14.2.2 of the OPSCR Rules and Regulations and
therefore quantities of THE MISSISSIPP! STATE HOSPITAL service requirements
will be considered indefinite, no specific quantity of services is guaranteed.

THE MISSISSIPPI STATE HOSPITAL shall order all services covered by this IFB
from the awarded vendors, however THE MISSISSIPPI STATE HOSPITAL
reserves the right to take bids separately if a particular quantity requirement
arises which exceeds THE MISSISSIPP! STATE HOSPITAL's normal
requirements, or an amount specified herein this IFB. It shall be understood that
THE MISSISSIPPI STATE HOSPITAL is exempted from ordering under the
eventual contract when (1) services provided under this contract will not meet
a non-recurring, special need of THE MISSISSIPPI STATE HOSPITAL and
(2) services are performed incidental to the State of Mississippi's own
programs that can satisfy the need.

A FACILITY OF THE MISSIssipp? DEVARIMENT OL Mental. Hi al tit

ACCREDITED BY THE JOINT COMMISSION ON ACCREDITATION OF HEALTHCARE ORGANIZATIONS

Opportunities for an on-site visit at Mississippi State Hospital, if
tequired/applicable, to discuss bid specifications and inspect work sites,
products, services, or equipment will be considered. In the event on-site visits are
not approved by THE MISSISSIPPI STATE HOSPITAL, pictures of work sites,
products, services, or equipment may be requested by contacting the IFB
Coordinator. Arrangements for on-site visits, if permitted, may be made by
contacting Jennifer Boler, Contract Analyst, Mississippi State Hospital, P.O. Box
157-A, 3550 Hwy 468 West, Whitfield, MS 39193 or (601) 351-8365 or

Jennifer. boler@msh.ms.gov.

Sealed written un-redacted bids (1 copy) must be received not later than
10:00 A.M., Friday, May 22, 2026, at Mississippi State Hospital, by hand delivery at
Building 93 Central Warehouse, or by mail delivery at P.O. Box 157-A, 3550 Hwy
468 West, Whitfield, Mississippi 39193. Bidders must also submit a bid online in the
State of Mississippi electronic procurement system, Magic. To submit an online bid,
bidders must be registered as a vendor in Magic and have an ID Number and
Password assigned. Bidders can obtain help with registration and online bidding by
calling (601) 359-1343 or at www.mmrs.state.ms,us. Any bid received after the time
and date set for receipt of bids is late. Any withdrawal or modification of a bid received
after the time and date set for opening of bids at the place designated for opening is
late. No late bid, late modification, or late withdrawal will be considered unless
receipt would have been timely but for the action of State Personnel directly serving
Mississippi State Hospital. Bidders submitting late bids, which shall not be
considered for award, shall be so notified as practicable.

The term of the contract shall be for a period of four (4) years for the services as
specified in this request for sealed bids. The estimated start date for this contract
will be within 90 days after notice of intent to award is sent to successful bidder.

The following schedule will be followed in the execution of this invitation for bids:
A. - April 20, 2026: Bid is issued to the newspaper
B. = April 22, 2026 & April 29, 2026: Bid is published in the newspaper
Cc. May 13, 2026: Deadline for questions from vendors
D. May 22, 2026: Bid is opened
E. July 6, 2026: Projected contract start date

NOTE: THE MISSISSIPPI STATE HOSPITAL reserves the right to amend and/or
change the above schedule of events as it deems necessary.

Failure to examine any drawings, specifications, and instructions will be at
bidder's risk. It shall be incumbent upon the bidder to understand the specifications.
Any request for clarifications shall be in writing and shall be submitted to our
purchasing office at least ten (10) days prior to the time and date set for the bid

opening.

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Before submitting a bid, each bidder shall make all investigations and
examinations necessary to ascertain all site conditions and requirements affecting
the full performance of the contract and to verify any representations made by THE
MISSISSIPPI STATE HOSPITAL upon which the bidder will rely. If the bidder
receives an award as a result of its bid submission, failure to have made such
investigations and examinations will in no way relieve the bidder from its obligation to
comply in every detail with all provisions and requirements of the contract
documents, nor will a plea of ignorance of such conditions and requirements be
accepted be accepted as a basis for any claim whatsoever by the contract for
additional compensation.

lf any questions or responses require revision to the solicitation as originally
published, such revisions will be by formal amendment only. If the solicitation
includes a contact person, bidders are cautioned that any oral or written
representation made by this or any person that appear to change materially any
portion of the solicitation shall not be relied upon unless subsequently ratified by a
written amendment to this solicitation issued by the THE MISSISSIPPI STATE
HOSPITAL Purchasing Office. For determination as to whether any representation
made requires that an amendment be issued, contact THE MISSISSIPPI STATE
HOSPITAL Contract Analyst at (601) 351-8365. Any requests for clarification,

and all final questions are due from vendors by May 13, 2026.

It is the intent of the specifications to obtain a product and/or service that will
adequately meet the needs of the user while promoting the greatest extent of
competition that is practicable. It is the responsibility of the prospective bidder to
notify Mississippi State Hospital if the specifications, terms, or conditions are
formulated in a manner that would unnecessarily restrict competition. Any bidder can
submit a request for reconsideration of the solicitation as specified in OPSCR Rules
and Regulations paragraph 5.2.4.

The minimum specifications stated herein are used to set a standard and in no case
are used with the intention to discriminate against any prospective bidder. Bidders
should submit detailed descriptions, manufacturer names models and literature of
the product and services they propose to furnish.

Questions or problems arising from bid procedures or subsequent order and delivery
of services procedures should be directed to Jennifer Boler (IFB Coordinator), Contract
Analyst, Mississippi State Hospital, P.O. Box 157-A, Whitfield, MS 39193, (601)
351-8365.

Only one bid, per line item, per bidder. This means that only a single bid will be
accepted from each bidder for each line item requested. Alternate bids unless
specifically requested will not be considered.

Prices quoted shall be fixed and firm. Successful bidder shail be allowed to increase
pricing annually on the contract anniversary date based on the percentage change in
the Consumer Price Index for all Urban Consumers as published by the US Bureau
of Labor Statistics showing February data for that same year, not to exceed 3%.

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Contractor shall provide at least a sixty (60) day advance notice of any intended price
increase. THE MISSISSIPPI STATE HOSPITAL reserves the right to reject any price
increase and terminate, without cost, the future performance of the contract. Bidder
shall use the Procurement Schedule Form on Pages 17 - 18 to submit pricing
rates.

No bid shall be altered or amended after the final specified time for opening bids.
Request for bids and modifications or corrections thereof received after the final
closing time specified will not be considered.

Change To Invitation to Bid. Prospective Bidders shall not change or alter this bid
invitation in anyway. Award will be based on acceptance of this invitation in its
entirety and vendor shall respond solely utilizing this IFB document as required.

No bid addendum will be issued within a period of five (5) working days prior to the
time and date set for the initial bid opening. Should it become necessary to issue
an amendment within the five-day period prior to the bid opening, the bid opening
date will be reset giving bidders sufficient time to answer the addendum.

Mississippi State Hospital reserves the right, if THE MISSISSIPPI STATE
HOSPITAL determines it is in the agency's best interest, to cancel the bid
solicitation or reject any and all bids in whole or in part and unless otherwise
specified by the bidders, to award items, parts of items or by any group of items on
the bid. Also, the right is reserved to waiver minor defects or variations of a bid from
the exact requirements of the specifications that do not affect the price, quantity,
quality, delivery, or performance of the services being procured and if doing so does
not create an unfair advantage for any bidder. If insufficient information is submitted
by a bidder for THE MISSISSIPPI STATE HOSPITAL to properly evaluate the offer,
THE MISSISSIPPI STATE HOSPITAL has the right to require such additional
information as it may deem necessary after the submission deadline, provided that
the information requested does not change the price, quality, quantity, delivery, or
performance time of the services being procured and such a request does not
create an unfair advantage for any bidder.

In addition to a complete unredacted version of the bid, the bidder.shall also submit
a copy of the bid with all information the bidder considered to be proprietary
information to include commercial and financial information and/or trade secrets
redacted in black. Any pages not marked accordingly will be subject to review by the
general public after award of the contract. Requests to review the proprietary
information will be handled in accordance with applicable legal procedures set forth in
Mississippi state code Sections 25-61-9, 75-26-1, 75-26-19 and 79-23-1. Bidder
acknowledges that it may be subject to exclusion pursuant to Chapter 15 of the
PPRB OPSCR Rules and Regulations if Mississippi State Hospital or the MS Public
Procurement Review Board determine redactions were made in bad faith in order to
prohibit public access to portions of the bid which are not subject to Mississippi
code cited earlier in this paragraph.

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Bidder acknowledges and agrees that Mississippi State Hospital may release the
redacted copy of the bid document at any time as a public record without further
notice to bidder. A bidder who selects this option but fails to submit a redacted copy
of its bid may be deemed nonresponsive.

The eventual contract resulting from this IFB shali be governed by and construed in
accordance with the laws of the State of Mississippi, excluding its conflicts of law's
provisions, and any litigation with respect thereto shall be brought in the courts of
Mississippi.

Bidders shall be registered with the Mississippi Secretary of State's Office as a
business provider in good standing to provide services in the State of Mississippi as
required by Mississippi State Code 79- 4-15.01. If not already registered, at the time
bid is submitted, Bidders understands that they must do so within seven (7) working
days of being offered an award. This requirement does not apply to Sole Proprietors
and THE MISSISSIPPI] STATE HOSPITAL reserves the right to request
documentation of bidder's business status.

Bidders must be registered as a vendor with Mississippi's Accountability System
for Government Information and Collaboration (MAGIC) prior to submission of an
initial bid. Bidders may go online at mash.dfa.state.ms.us or call (601) 359-1343 for
assistance with registering in Magic or submitting a bid through the Magic system.
THE MISSISSIPPI STATE HOSPITAL requires that bidders submit a bid through
Magic and also submit a sealed written un-redacted paper copy directly to THE
MISSISSIPPI STATE HOSPITAL.

Bidder will provide at least three (3) references for contracts to provide services of
similar size and scope to those specified in this bid invitation. References must
include at least two (2) references for current contracts or those awarded within the
past five (5) years. Include the name of referenced organization, telephone number,
start date of services, and the name of a responsible contact person. Reference
information must be provided as a part of the bid package submitted for
consideration. References must not be managed or owned by the parent company or
organization of the submitting vendor. References must report the vendor to be of good
teputation in providing applicable services as determined, by THE MISSISSIPPI
STATE HOSPITAL. List references on EXHIBIT - A.

YEARS IN BUSINESS: Indicate the length of time you have been providing the
same or similar services to those specified in this bid invitation on EXHIBIT - A.

Bids (1 copy) must be submitted signed and sealed with bidder's name and address
on outside of envelope, and the time (10:00 A.M.), date of the bid opening (May 22,
2026), and bid file number (05.22.2026.101) on the outside lower left corner of the
envelope. Bid prices must be submitted on the form(s) provided in the bid package.
All bids must be submitted in writing.

The bidder agrees that submission of a signed bid form is certification that the
bidder will accept an award made to it as a result of the submission.

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The successful bidder(s) shall enter into a contract which is the same as the
sample contract and its general terms and conditions attached as EXHIBIT - B. The
total contract shall consist of this invitation for bid (to include any amendments), the
proposed bid offer from bidder and the standard sample contract shown as EXHIBIT
- B and the service tasks and scope shown as Attachment - A. No other
documents shall be a part of the formal contractual agreement. In no event is a vendor
to submit its own standard contract terms and conditions in response to this
solicitation. This contract shall take priority over any other agreements that may be
signed separately in conjunction with this invitation for bid, to include third party
agreements. Successful bidder may also be required to sign THE MISSISSIPPI
STATE HOSPITAL Business Associate Agreement which can be viewed by
contacting the bid coordinator.

Negotiation Delay. If a written agreement cannot be negotiated within thirty (30)
days of notification of the successful bidder, THE MISSISSIPPI STATE HOSPITAL
may at its sole discretion at any time, thereafter, terminate negotiations with that
bidder and either negotiate a contract with the next qualified bidder or choose to
terminate the IFB process and not enter into a contract with any of the bidders.

Taxes. Mississippi State Hospital is exempt from federal excise taxes and state and
local sales or use taxes and bidders must quote prices which do not include such
taxes. Evidence of exemption will be furnished upon request. Contractors making
improvement to, additions to or repair work on real property on behalf of
Mississippi State Hospital are liable for any applicable sales or use taxes on
purchase of tangible personal property for use in connection with eventual contract.
Contractors are likewise liable for any applicable use tax on personal property
furnished to them by THE MISSISSIPPI STATE HOSPITAL for use in connection with
their contracts. Contractors shall be liable for all personal property taxes that become
due as a result of any awarded contract related to this Invitation for Bid.

Tie Bids. Low tie bids shall be awarded as specified in paragraph 5.5.8 of the State
of Mississippi Office of Personal Services Contract Review Procurement
Regulations.

Mistakes (minor informalities) in Bids, Mistakes in bids submitted shall be determined
and resolved as specified in paragraph 5.5.4 of the State of Mississippi Office of
Personal Services Contract Review Procurement Regulations.

Bid modification and withdrawal. Bids may be modified or withdrawn by written notice
received in THE MISSISSIPPI STATE HOSPITAL Purchasing Office prior to the time
and date set for bid opening in accordance with OPSCR rules and regulations 5.5.1
& 5.5.2.

Late Bids. Any bid received after the time and date set for receipt of bids is late. Any
withdrawal or modification of a bid received after the time and date set for opening of
bids at the place designated for opening is late. No late bid, late modification, or late
withdrawal will be considered unless receipt would have been timely but for the action
or inaction of state personnel directly serving Mississippi State Hospital.

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The only acceptable evidence to establish the date of mailing shall be the U.S. Postal
Service postmark or other Courier Service postmark and if the postmark is not
legible, the bid package or envelope shall be processed if mailed late. Bidders
submitting late bids which shall not be considered for award shall be so notified as
practicable. Late bids will be handled in accordance with OPSCR Rule and
Regulation 5.4.3.

All bidders shall sign, complete, and return the Certifications and Assurances
Form, EXHIBIT - C, and EXHIBIT - D, Acknowledgement and Authorization
Form.

All bidders, who respond to the invitation for bid, shall have an opportunity to
request reconsideration of the intent to award as specified in OPSCR Rule and
Regulation 5.6.3.

Bidder shall understand that Mississippi State Hospital became a tobacco-free
facility, effective June 30, 2008. The use of tobacco products by patients, residents
(admitted after March 1, 2008), employees, visitors, vendors, and contractual staff
is prohibited.

AWARD CRITERIA. Award will be made to_one (1) vendor. Factors to be
considered in determining the best bid(s) include: (1) Lowest and best overall cost
(2) Conformity to Specifications (3) Responsibility of Bidder (as defined by PSCRB
rules and regulations) (4) Responsiveness of Bidder (as defined by PSCRB rules &
regulations). All participating vendors will be notified of THE MISSISSIPPI STATE
HOSPITAL's intent to award a contract. In addition, THE MISSISSIPPI STATE
HOSPITAL will identify the selected vendor and proceed to confirm terms for a final
contract. The notice of award will be made available to the public.

It is the intent of Mississippi State Hospital to procure only the products and
services that meet the minimum standards stated herein. Alternates will be
considered only if deviations to those standards are fully substantiated and
submitted by potentially responsive sources denoting their equality to standards
proposed, along with adequate documentation; including specifications, and
construction details along with bid for evaluation and approval.

All products and services bid must equal or exceed specifications listed. The
absence of detail specifications or the omission of detail description shall be
recognized as meaning only the best commercial practices are to prevail and that
only first quality services, materials and workmanship are to be used. All equipment
bid, if applicable, shall be new and of current production, latest design, and
construction.

Bid openings are not open to the public. No discussion will be entered
into with any vendor as to the quality or provisions of the
specifications, and no award will be made either stated or implied at
the bid opening. After the close of the bid opening and prior to award,
the bids will be considered to be in the evaluation process and will not
be available for review by bidders.

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Non-participants will be prohibited from obtaining any information
relative to the bid until after the official award has been made.

POSTAWARD SPECIFICATIONS AND REQUIREMENTS

The successful vendor will ensure that any written material prepared, after award, by
the vendor in response to the requirements of this solicitation shall be thoroughly
researched for accuracy of content, shall be grammatically correct and not contain
spelling errors, shall be submitted in a format approved by the designated THE
MISSISSIPPI STATE HOSPITAL Project Officer, and shall be submitted in a draft
form for advance review and comment by the project officer. The cost of correcting
grammatical errors or other revisions required to bring written materials into
compliance with the solicitation requirements shall be borne by the successful
vendor, THE MISSISSIPP] STATE HOSPITAL may waive requirements if it is
determined to be in the best interest of Mississippi State Hospital. This clause
applies to reports and any written document submitted by the successful vendor(s)
after a contract has been awarded and not prior to a bid being submitted or as part
of a bid submission.

The successful vendor shall irrevocably transfer, assign, set over, and convey to
Mississippi State Hospital all rights, title, and interest, including the sole exclusive and
complete copyright interest, in any and all copy-right able works created pursuant to
any contract awarded as result of this bid invitation. The vendor further agrees to
execute such documents as THE MISSISSIPP! STATE HOSPITAL may request to
affect such transfer or assignment. Further the vendor agrees that the rights granted to
THE MISSISSIPPI STATE HOSPITAL by this paragraph are irrevocable. The
vendor's remedy in the event of termination of or dispute over any agreement
entered into as a result of this solicitation shall not include any right to rescind,
terminate, or otherwise revoke or invalidate in any way the rights conferred pursuant to
the provisions of this paragraph, Similarly, no termination of any agreement entered
into a result of this solicitation shall have the effect of rescinding, terminating, or
otherwise invalidating the rights acquired pursuant to the provisions of this
paragraph. THE MISSISSIPPI STATE HOSPITAL may waive this requirement if it
is determined to be in the best interest of the hospital.

The successful vendor will, upon termination of agreement, on the date agreed upon
by both parties, disconnect, disassemble, crate, insure and ship all owned
equipment, covered by any eventual agreement, to a destination designated by the
owner at no cost to THE MISSISSIPPI STATE HOSPITAL, if applicable.

The successful vendor must without limiting its obligations or liabilities and at its own
expense, provide and maintain throughout the contract term, Comprehensive
General Liability Insurance in an amount not less than $1,000,000.00 inclusive per
occurrence insuring against bodily injury, personal injury, and property damage.
Vendor shall also maintain not less than $1,000,000.00 each claim medical
professional liability insurance. All required insurance will be endorsed to provide THE
MISSISSIPPI STATE HOSPITAL with 30 days advance notice of cancellation or
material change.