Radio Service

Agency:	State Government of North Carolina
State:	North Carolina
Type of Government:	State & Local
NAICS Category:	334220 - Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing 811213 - Communication Equipment Repair and Maintenance
Posted Date:	Aug 12, 2026
Due Date:	Aug 25, 2026
Solicitation No:	73-IFB-00774
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Description

Solicitation Number:	73-IFB-00774
Project Title:	Radio Service
Description:	It is the intent of the Western Carolina University Police Department to secure a comprehensive service/maintenance agreement with an authorized Motorola Service Provider/Center, located within 100 miles of the University with a response time within two hours. The service agreement will cover labor/service on programming, configuration, and equipment that is part of the campus wide radio system. Service agreement will include standard service for non-emergency routine maintenance and repair, 24/7/365 emergency support, and a bi-weekly (every other week) site visit to address repair and upgrading issues and pick-up radios for repair. Costs associated with hardware, cabling, parts replacements for equipment that are no longer covered by manufacture warranty will be the responsibility of Western Carolina University. Service provider will coordinate hardware replacements with Western Carolina University on an as needed basis. All installations will meet or exceed the requirements of the North Carolina Building Codes along with project specific University requirements.
Opening Date:	8/25/2026 2:00 PM
Posted Date:	8/12/2026
Status:	Open
Department:	WESTERN CAROLINA UNIVERSITY


Solicitation Number * 73-IFB-00774	Department WESTERN CAROLINA UNIVERSITY	Status Reason Open
Opening Date 2026-08-25T14:00:00.0000000	Posted Date * 2026-08-12T13:38:06.0000000Z	Primary Commodity Code Radio services
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * IFB
Owner John Hamm
Description It is the intent of the Western Carolina University Police Department to secure a comprehensive service/maintenance agreement with an authorized Motorola Service Provider/Center, located within 100 miles of the University with a response time within two hours. The service agreement will cover labor/service on programming, configuration, and equipment that is part of the campus wide radio system. Service agreement will include standard service for non-emergency routine maintenance and repair, 24/7/365 emergency support, and a bi-weekly (every other week) site visit to address repair and upgrading issues and pick-up radios for repair. Costs associated with hardware, cabling, parts replacements for equipment that are no longer covered by manufacture warranty will be the responsibility of Western Carolina University. Service provider will coordinate hardware replacements with Western Carolina University on an as needed basis. All installations will meet or exceed the requirements of the North Carolina Building Codes along with project specific University requirements.

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STATE OF NORTH CAROLINA

Western Carolina University

Request for Proposal #: 73-RFP-00773

Security Camera

Date of Issue: 07/27/2026

Proposal Opening Date: 08/07/2026

At 2:00PM ET

Direct all inquiries concerning this RFP to:

John Hamm

Associate Director of Purchasing

Email: Jahamm@wcu.edu

Phone: 828-227-7203

STATE OF NORTH CAROLINA

Request for Proposal #

73-RFP-00773

______________________________________________________

For internal State agency processing, including tabulation of proposals, provide your company’s eVP (Electronic

Vendor Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public.

This page will be removed and shredded, or otherwise kept confidential, before the procurement file is made

available for public inspection.

This page shall be filled out and returned with your proposal.

Failure to do so may subject your proposal to rejection.

___________________________________________________

Vendor Name

______________________________

Vendor eVP#

Note: For a contract to be awarded to you, your company (you) must be a North Carolina registered Vendor in

good standing. You must enter the Vendor number assigned through eVP (Electronic Vendor Portal). If you do

not have a Vendor number, register athttps://evp.nc.gov/SignIn

Ver: 11/2025

Proposal Number: 73-RFP-00773

Vendor: __________________________________________

STATE OF NORTH CAROLINA

Division of Western Carolina University

Refer ALL Inquiries regarding this RFP

to:

John Hamm

Associate Director of Purchasing

Jahamm@wcu.edu

828-227-7203

Request for Proposal #:

Proposals will be publicly opened:

08/07/2026 at 2:00PM ET

Microsoft Teams meeting

Join:

https://teams.microsoft.com/meet/238992710488338?p=7l4PWfIBzUqOy0fZSO

Meeting ID: 238 992 710 488 338

Passcode: bh2cV9p9

Using Agency: Western Carolina

University

Requisition No.:

Commodity No. and Description: Security camera

EXECUTION

In compliance with this Request for Proposals (RFP), and subject to all the conditions herein, the undersigned Vendor

offers and agrees to furnish and deliver any or all items upon which prices are bid, at the prices set opposite each item

within the time specified herein.

By executing this proposal, the undersigned Vendor understands that false certification is a Class I felony and certifies

that:

 this proposal is submitted competitively and without collusion (G.S. 143-54),

 none of its officers, directors, or owners of an unincorporated business entity has been convicted of any

violations of Chapter 78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of

1934 (G.S. 143-59.2), and

 it is not an ineligible Vendor as set forth in G.S. 143-59.1.

Furthermore, by executing this proposal, the undersigned certifies to the best of Vendor’s knowledge and belief, that:

 it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or

voluntarily excluded from covered transactions by any Federal or State department or agency.

As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract

awarded as a result of this RFP, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes,

including the requirement for each employer with more than 25 employees in North Carolina to verify the work

authorization of its employees through the federal E-Verify system.

As required by Executive Order 24 (2017), the undersigned vendor certifies will comply with all Federal and State

requirements concerning fair employment and that it does not and will not discriminate, harass, or retaliate against

any employee in connection with performance of any Contract arising from this solicitation.

G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with

the preparing plans, specifications, estimates for public contracts; or awarding or administering public contracts; or

inspecting or supervising delivery of the public contract of any gift from anyone with a contract with the State, or from

any person seeking to do business with the State. By execution of this response to the RFP, the undersigned certifies,

Ver: 11/2024

Proposal Number: 73-RFP-00773

Vendor: __________________________________________

for Vendor’s entire organization and its employees or agents, that Vendor is not aware that any such gift has been

offered, accepted, or promised by any employees of your organization.

By executing this proposal, Vendor certifies that it has read and agreed to the INSTRUCTION TO VENDORS and the

NORTH CAROLINA GENERAL TERMS AND CONDITIONS incorporated herein. These documents can be accessed from

the ATTACHMENTS page within this document.

Failure to execute/sign proposal prior to submittal may render proposal invalid and it MAY BE REJECTED. Late

proposals shall not be accepted.

COMPLETE/FORMAL NAME OF VENDOR:

STREET ADDRESS:

P.O. BOX:

ZIP:

CITY & STATE & ZIP:

TELEPHONE

NUMBER:

TOLL FREE TEL. NO:

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #21):

PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:

VENDOR’S AUTHORIZED SIGNATURE*:

DATE:

EMAIL:

VALIDITY PERIOD

Offer shall be valid for at least sixty 60 days from date of bid opening, unless otherwise stated here: ______ days, or

if extended by mutual agreement of the parties in writing. Any withdrawal of this offer shall be made in writing,

effective upon receipt by the agency issuing this RFP.

ACCEPTANCE OF PROPOSAL

If your proposal is accepted, all provisions of this RFP, along with the written results of any negotiations, shall constitute

the written agreement between the parties (“Contract”). The NORTH CAROLINA GENERAL TERMS AND CONDITIONS

are incorporated herein and shall apply. Depending upon the Goods or Services being offered, other terms and

conditions may apply, as mutually agreed.

FOR STATE USE ONLY: Offer accepted and Contract awarded this________ day of __________, 20____, as

indicated on

The attached certification, by ____________________________________________________________________.

(Authorized Representative of Western Carolina University)

Ver: 11/2025

Proposal Number: 73-RFP-00773

Vendor: __________________________________________

Contents

1.0 PURPOSE AND BACKGROUND .............................................................................................5

2.0 GENERAL INFORMATION.......................................................................................................5

2.1 REQUEST FOR PROPOSAL DOCUMENT .........................................................................................6

2.3 NOTICE TO VENDORS REGARDING RFP TERMS AND CONDITIONS ..................................................6

2.4 RFP SCHEDULE ...........................................................................................................................7

2.5 SITE VISIT or PRE-PROPOSAL CONFERENCE........................................Error! Bookmark not defined.

2.6 PROPOSAL QUESTIONS...............................................................................................................7

2.7 PROPOSAL SUBMITTAL...............................................................................................................7

2.8 PROPOSAL CONTENTS ................................................................................................................8

2.9 ALTERNATE PROPOSALS .............................................................................................................8

2.10 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS ..............................................................................9

3.0 METHOD OF AWARD AND PROPOSAL EVALUATION PROCESS.......................................9

3.1 METHOD OF AWARD..................................................................................................................9

3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION .............................9

3.3 PROPOSAL EVALUATION PROCESS...............................................................................................9

3.4 EVALUATION CRITERIA .............................................................................................................10

3.5 PERFORMANCE OUTSIDE THE UNITED STATES ............................................................................11

3.6 INTERPRETATION OF TERMS AND PHRASES................................................................................11

4.0 REQUIREMENTS ........................................................................................................................11

4.1 PRICING................................................................................................................................13

4.2 FINANCIAL STABILITY ........................................................................................................13

4.3 HUB PARTICIPATION ..........................................................................................................14

4.4 VENDOR EXPERIENCE........................................................................................................14

4.5 REFERENCES ......................................................................................................................14

4.6 BACKGROUND CHECKS.....................................................................................................14

4.7 PERSONNEL.........................................................................................................................16

4.8 VENDOR’S REPRESENTATIONS ........................................................................................17

4.9 QUESTIONS TO VENDORS .................................................................................................17

4.10 FINANCIAL STABILITY ........................................................................................................17

4.11 AGENCY INSURANCE REQUIREMENTS MODIFICATION .................................................17

4.12 LOBBYING ACTIVITY CERTIFICATION FOR FEDERAL GRANTSError! Bookmark not defined.

4.13 SUBCONTRACTORS............................................................................................................18

4.14 SECRETARY OF STATE REGISTRATION...........................................................................18

Ver: 11/2025

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Radio Service

Description

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