1412161246 - RA- On-Prem Cohesity Software Subscription and Support

Agency:	JEA
State:	Florida
Type of Government:	State & Local
NAICS Category:	511210 - Software Publishers 541519 - Other Computer Related Services
Posted Date:	May 6, 2026
Due Date:	May 27, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

The purpose of this solicitation for On-Prem Cohesity Software Subscription and Support (this "Solicitation") is to evaluate and select a vendor to provide Software Subscription and Support for On-Prem Cohesity Corporate Environment as described in this Solicitation (the "Work") and to determine the best method for JEA to procure the Work with regards to pricing, quality, design, and workmanship.

USE THIS LINK TO ACCES THE SOLICITATION VIA ZYCUS:

https://dewdrops.zycus.com/zsp/guest/genericRegister/JEA074/iSource/1048110/

Solicitation Due Date: May 27, 2026

1412161246- RA - Solicitation

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Solicitation

For Participation in

Reverse Auction to Acquire

On-Prem Cohesity Software Subscription and Support

for

Jacksonville, FL

Solicitation Number 1412161246

Optional Pre-Response Meeting via Microsoft Teams or Teleconference on May 11, 2026, at 11:00 AM EST

Meeting URL: https://teams.microsoft.com/meet/216499855802045?p=Lry7QR18DD2e5oLPyu

Meeting ID: 216 499 855 802 045

Meeting Passcode: ev6bN3wx

Dial In: +1 321-558-7338,,109614652# United States, Orlando Find a local number

Phone conference ID: 109 614 652#

Those planning to attend via Microsoft Teams or teleconference should send contact information to: Angel Love at

iosuad@jea.com, 48 hours prior to the Pre-Response Meeting to have contact information documented.

Non-Pricing Submission of the Reverse Auction shall conclude May 26, 2026 at 12:00 PM EST

Pricing Submission of the Reverse Auction shall begin on May 27, 2026, at 10:00 AM EST

All Responses shall be submitted through JEA’s E-Procurement and Contract Management Portal which is provided

by Zycus Supplier Network which can be accessed at https://zsn.zycus.com/guest. Instructions on how to login to

Zycus is provided below in this Solicitation. LATE RESPONSES MAY BE REJECTED.

JEA will publicly open all Responses received from qualified Respondents on the Due Date, via Microsoft Teams.

For more information please contact the JEA Buyer at:

Angel Love, iosuad@jea.com

1.1) Scope of Work

The purpose of this solicitation for On-Prem Cohesity Software Subscription and Support (this "Solicitation") is to

evaluate and select a vendor to provide Software Subscription and Support for On-Prem Cohesity Corporate

Environment as described in this Solicitation (the "Work") and to determine the best method for JEA to procure the

Work with regards to pricing, quality, design, and workmanship.

A more detailed description of the Work is provided in the Technical Specifications included as an Exhibit to this

Solicitation.

Capitalized terms used in this Solicitation without definition shall have the definitions given to them in Section 2 of

this Solicitation.

1.2) Background

JEA owns, operates and manages the electric system established by the City of Jacksonville, Florida since 1895. In June

1997, JEA also assumed operation of the water and sewer system previously managed by the City. JEA is located in

Jacksonville, Florida, where we proudly serve an estimated 541,076 electric, 407,161, water and 30,460 reuse water

customers. JEA is Florida's largest community owned utility and the eighth largest municipal in the United States.

1.3) Invitation - Submitting a Response

Respondents that meet the Minimum Qualification stated herein are invited to submit a Response to this Solicitation to

perform the Work. A complete copy of this Solicitation, the Technical Specifications, forms and all other documents

referenced in this Solicitation are on JEA’s E-Procurement and Contract Management Portal which is provided by

Zycus Supplier Network which can be accessed at https://zsn.zycus.com/guest/genericRegister/JEA074. Instructions

on how to login to Zycus is provided below in this Solicitation.

All Responses are due at the time indicated on the title page of this Solicitation. Section 1 of this Solicitation are the

instructions for submitting a Response for this Solicitation. Section 2 of this Solicitation contain the definitions and

commercial contract terms associated with this procurement.

A Contract will be presented to the Respondent awarded this Work and the Contract will incorporate by reference this

entire Solicitation and all associated Addenda. A sample of the JEA Contract can be found on jea.com.

All documentation submitted with a Response must reference the Solicitation Title and Number stated herein. All

Responses must be made on the appropriate forms and formats as specified by this Solicitation and uploaded to JEA’s

procurement platform.

All Responses should be delivered electronically to JEA via the Zycus platform. An automated, detailed auditing

system provides sealed Response integrity. Responses remain sealed on the platform until the Close Date & Time

(Due Date & Time).

A Respondent shall be solely responsible for timely delivery of its Response to the Zycus Supplier

Network. Respondents are strongly encouraged to acquire log in credentials early as possible. Additionally

Respondents are encouraged to submit Responses early to ensure uploading process goes smoothly. If Respondent is

not able to submit its Response via Zycus, then please email the Response to the JEA Buyer identified in the

Section below titled "Questions".

Responses are due by the time and on the date stated on the cover page of this Solicitation. LATE RESPONSES

MAY BE REJECTED.

1.4) Reverse Auction

(a) Definitions. As used in this provision—

Offer means the bid submitted by a Respondent.

Offeror means Respondent

Reverse Auction means the process for obtaining pricing, usually supported by an electronic tool, in which offerors

see competing offerors' price(s), without disclosure of the competing offerors' identity, and have the opportunity to

submit lower priced offers until the close of the auction.

Reverse Auction Service Provider means a commercial or governmental entity that provides a means or platform for

conducting reverse auctions when acquiring supplies or services to be used by JEA.

(b) Reverse Auction. JEA intends to conduct a Reverse Auction under this Solicitation to award a Contract.

reverse auction and agrees that JEA may reveal to all Respondents the offered price(s) and/or ranks during the auction,

except JEA will release all the name and pricing of all bids once the auction has ended and JEA makes the

determination to Award a Contract to a Respondent. The Respondent may withdraw its agreement to further

participate in the process by withdrawing its Offer before the close of the auction by notifying the JEA Buyer via the

contact method identified in this Solicitation.

(d) Cancellation of the Reverse Auction. JEA reserves the right to cancel the auction at any time for any reason.

(e) Release of Information. JEA may use a reverse auction service provider to conduct the reverse auction. Any price

or proposal information or source selection information received by the reverse auction service provider in relation to

the reverse auction shall not be released, outside of JEA, unless otherwise required by law.

(f) JEA reserves the right to further negotiate upon expiration of the Reverse Auction.

(g) JEA reserves the right to pause and/or postpone this event for any irreconcilable technological issues that may arise

during the course of the live auction.

Non-Pricing Submission of the Reverse Auction shall conclude May 26, 2026, at 12:00 PM EST

JEA will publicly open all Responses received from qualified Respondents on June 2, 2026, at 2:00 PM EST via

Microsoft Teams.

Live Auction Start Date and Time: May 27, 2026 at 10:00 am EST

JEA provides the following dedicated phone number during live auction time for any technical support.

Point of Contact: Angel Love

Phone Number: 904-760-6508

Bid Decrement(s): $1000.00 The bid decrement applies to the Total Price and not each line item. The lead shall be

taken by no amount less than the bid decrement.

Auto Extension Rule(s): The bid expiration automatically extends five (5) minutes whenever the lead is taken within

the last One (1) minute remaining of expiration.

Decimal Precision: The decimal precision extends to $0.01. Please note, when submitting pricing, the system requires

a comma instead of a period. For example, a bid of $100.25 shall be input as $100,25. This setting can be modified in

the vendor profile.

Automatic Refresh: There is no automatic refresh setting on the Zycus Supplier Network. JEA recommends each

supplier manually refresh their screen during the live auction as often as necessary.

Submitting a bid: The bid response should be submitted using the

After conclusion of auction, lead Respondent shall email completed Appendix B – Response Workbook to Angel Love

at iosuad@jea.com to confirm line-item pricing match to Total Bid Price.

In its sole discretion, JEA reserves the right to withdraw this Solicitation either before or after receiving Responses, to

reject any and all Responses either in whole or in part, with or without cause, or to waive any Solicitation requirement

informalities, minor irregularities, and deficiencies in any Response, and to determine such action is in the best interest

of JEA. Issuance of this Solicitation in no way constitutes a commitment by JEA to make an Award or enter into a

Contract.

All Responses submitted to JEA are subject to the JEA's terms and conditions contained in this Solicitation and JEA's

Procurement Code. Any and all additional terms and conditions submitted by Respondents are rejected and shall have

no force.

1.5) Reverse Auction Services

JEA utilizes the Zycus software platform to host the Reverse Auction. All evaluations of Responses shall be

performed internally by JEA.

1.6) Evaluation Methodology - Reverse Auction

JEA will award a Contract to the Respondent who meets the Minimum Qualifications stated herein and offers

the lowest price to JEA. To submit a bid, the Respondent shall submit its Minimum Qualifications through JEA’s E-

Procurement and Contract Management Portal which is provided by Zycus Supplier Network which can be accessed at

https://zsn.zycus.com/guest/genericRegister/JEA074. JEA will evaluate all Respondent’s Minimum Qualifications,

and Respondents that meet the Minimum Qualifications will receive notice that they are eligible to submit bids in

response to this Reverse Auction. Prices will be accepted only from Respondents who meet the or exceed the Minim

Qualifications. Any Minimum Qualifications that contain pricing may be rejected and not considered for

Award.

NO EXCEPTIONS TO JEA CONTRACT TERMS ARE ALLOWED IN THIS SOLICITATION. IF THE

RESPONDENT OBJECTS IN ANY MANNER TO THE TERMS AND CONDITIONS OR TECHNICAL

SPECIFICATIONS, THE OBJECTION MUST BE ADDRESSED IN WRITING FIVE (5) BUSINESS DAYS

PRIOR TO THE DUE DATE, AND THE OBJECTION MAY BE ADDRESSED IN AN ADDENDUM IF JEA

BELIEVES THAT A CLARIFICATION OR CHANGE IS NECESSARY. ANY MODIFICATIONS, EXCEPTIONS

OR OBJECTIONS STATED WITHIN THE RESPONSE SHALL BE REJECTED.

1.7) Zycus Instructions

I. How to Log Into Zycus

A. New Users – Zycus

1. New Users will need to register to login. Registration will require Company name, address, phone, contact, title,

phone and email address. Also, it is recommended users use Google Chrome to access Zycus.

2. Note if the company is already doing business with JEA, you may find the company is already registered in Zycus.

To find out if you are registered, try entering your email address in the New User Registration screen. If you receive a

message stating “Email ID already registered”, log in as an Existing User Log-in”. If you don’t know your password,

enter your email address and click on “Forgot Password”.

B. Existing Users or New Users with Previously Registered Emails

1. Once the user has a login on the sourcing platform select “Existing User Log-in”, the user may navigate to the

solicitation by selecting the icon for the applicable solicitation.

II. How to Submit a Response Using Zycus

1. Once logged in, users will see all JEA Sourcing Events, then select the applicable event.

2. Once in the Sourcing Event. The Sourcing Event has prompts for actions required to respond to the solicitation.

3. For the user to proceed to submit a Response to JEA using Zycus, the user will be required to provide its acceptance

of the of the Zycus iSource Terms & Conditions associated with the work. Such Terms and Conditions may cover

non-disclosure, safety, cyber security, Invitation for Bid contract terms, etc.

4. Once all terms are accepted, additional Solicitation information will be available for viewing and submitting a

Response by selecting “Confirm Participation”. JEA will then have a record indicating the company intends to submit

a Response.

5. A user then can respond to each section of the Solicitation, once completed with each section, select “Save”. Note

each section has a red, yellow, green light code. Items will turn green once completed. Yellow and red lights mean

there is additional action required. Users may also note under each tab, there are multiple questions to respond to,

scroll down the list to ensure all questions are answered.

6. In most Solicitations, JEA will provide Technical Specifications, pricing tables in Excel which the user will need to

download. Additionally, Excel pricing tables may need to be uploaded once completed to as part of the Response.

Users can download the required attachments by selecting the “Buyers Attachments” icon.

7. Once the required forms are uploaded and saved, the section light will turn green. Once all sections are completed

and green lighted, the User may select “Submit Response”.

8. Once the user selects “Submit Response”, the user will receive a “Success” pop-up when submitted.

9. Once submitted users may recall and modify submitted documentation and submit information until the Response

Due Date and Time.

10. Zycus does not automatically transfer a pricing submission from the qualifying round into live auction setting for

award consideration. Each user shall manually re-submit its qualifying Response into the live auction environment for

consideration of award.

1.8) Questions

All Questions must be submitted in writing to the JEA Buyer Angel Love at iosuad@jea.com at least five business

days prior to the opening date. Questions received within five business days prior to the opening date may not be

answered.

1.9) Pre-Response Meeting

There may be an optional Pre-Response meeting associated with this Solicitation at the date and time listed on the

cover page of this Solicitation. All interested Respondents are invited to attend the Pre-Response meeting. Those

planning to attend the teleconference may email their name and contact information to the JEA Buyer listed herein at

least 48 hours prior to the Pre-Response meeting to facilitate roll call. A Respondent must only sign in representing

one company, unless otherwise agreed to by JEA in writing.

1.10) Opening of Responses

All Responses received shall be publicly announced and recorded via teleconference at the date and time indicated on

the cover page of this Solicitation.

The details for the teleconference will be on jea.com at the following website: https://www.jea.com approximately 48

hours before the Response opening.

At the opening of Responses, a JEA representative will publicly open each Response that was received prior to the

Date and Time, except for those Responses that have been properly withdrawn. JEA has the right to waive

irregularities or informalities in the Responses to the extent allowable under applicable laws.

1.11) Minimum Qualifications

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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