R1822- RECORDING, REPORTING, AND TRANSCRIPTION SERVICES

• Pre-Proposal Conference: October 21, 2025, from 12:30 P.M. to 2:00 P.M.
• Q&A Due Date: October 31, 2025, 4:00 P.M.
• Schedule B Waiver Due Date: On or before October 31, 2025, 1:00 P.M.
• Release of Q&A Responses: November 7, 2025, 4:00 P.M.
• Proposal Due Date and Time: November 19, 2025, 1:00 P.M.
• Proposal Opening Date: November 20, 2025(UTC-05:00) Eastern Time (US & Canada), on Microsoft Teams Live. This is the link to the virtual Pre-Proposal Conference.

We recommend that proposers download the free Microsoft Teams Application on their computer and/or mobile device to participate in the Teams Live Event in advance of the conference and attendees should plan to log in 5 minutes prior to the conference start time.

Description: The New York City Department of Education (“NYCDOE”), on behalf of the Office of the General Counsel, requests the release of a Request for Proposal (“RFP”) seeking vendor(s) to provide Recording, Reporting, and Transcription Services.

This is a requirements contract and is intended to cover, during the period of the contract, the needs for Reporting, Recording, Transcription, and related services for hearings held by the Impartial Hearing Office (hereinafter called the “IHO”) and other offices on behalf of the Board of Education of the City School District of the City of New York (hereinafter called the “NYCDOE”).

This RFP is a citywide contract. Detailed service descriptions and requirements are provided in the Request for Proposal (RFP) solicitation.

This Proposal will be evaluated by a three or five-member evaluation committee. The evaluation committee's size will depend on the number of responses received and the DOE's best interest.

The committee will use the criteria listed on the RFP to evaluate each vendor (proposal). These services are being contracted out because the DOE does not have the resources or in-house expertise to provide the various inspection

Login to the Vendor Portal to download Proposal R1822.

If you cannot download this RFP, please send an e-mail to vendorhotline@schools.nyc.gov with the RFP's number and title in the subject line of your e-mail.

For all questions related to this RFP, please send an e-mail to HHSContracts@schools.nyc.gov with the RFP's number and title in the subject line of your e-mail.