R.F.P. Equalization Field Work

Agency:	Oceola township
State:	Michigan
Type of Government:	State & Local
Posted Date:	Jun 5, 2026
Due Date:	Jun 15, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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COUNTY ADMINISTRATOR’S OFFICE

Tim Ladd, Administrator/Controller

Osceola County Administration Building

602 W. Upton Avenue, Reed City, MI 49677

(231) 832-6196; (231) 832-6197 Fax

oscadmin@osceolacountymi.gov

REQUEST FOR PROPOSALS (RFP)

Equalization Field Work

OSCEOLA COUNTY, MICHIGAN

Introduction

Osceola County, Michigan, is circulating this Request for Proposal (R.F.P.) to solicit proposals

from qualified individuals or firms to perform approximately 250 agricultural, commercial, and

industrial field inspections to be used for state mandated equalization studies.

Project Objectives

The objectives of this project include:

• Conduct field inspections: Perform a physical inspection for approximately 250

agricultural, commercial and industrial properties within the county.

• Compliance with Standards: Ensure all fieldwork is conducted per the Michigan State

Tax Commission guidelines.

• Deliver Final Reports: Submit comprehensive appraisal reports by the deadline.

Scope of Work

1. Perform approximately 250 Agricultural, Commercial and Industrial field inspections

(subject to change).

2. Use PivotPoint Software for completing the field inspections.

3. Ensure all fieldwork is performed or reviewed by a certified assessor by the Michigan

State Tax Commission.

4. Be available for taxpayer-requested appointments.

5. Capture digital photographs of all buildings, and attach them to the parcel in BS&A.

6. Produce or update an Apex sketch of all buildings, and attach it to the parcel in BS&A.

7. Include all field notes in the parcel’s file.

8. Complete 20 inspections, sketches, and valuations for County review by June 30,

2026 before proceeding with the full project.

9. Submit completed appraisal reports by September 1, 2026.

Proposal Requirements

Interested individuals or firms must include the following in their proposals:

1. Profile: Experience in conducting agricultural, commercial and industrial appraisals.

2. Compliance: Proof of STC Assessor certification.

3. Insurance: Proof of public liability policy and worker’s compensation insurance.

4. Cost Proposal: A fee proposal for this project, in a format of dollars per parcel.

Evaluation Criteria

Proposals will be evaluated based on the following criteria:

• Relevant experience and qualifications.

• Compliance with certification requirements.

• Cost effectiveness.

• References and past performance.

Contract Terms

The contract will be for one year.

Licensing and Insurance

The individual or firm shall be licensed in the appropriate fields that would apply to this contract.

The consultant shall maintain professional liability, comprehensive general liability, automotive

liability, and workers compensation insurance at levels required by State Statute.

Submission Instructions

Deadline

All proposals must be received no later than June 15, 2026 at 2:00 PM (EST).

Submission Requirements

In total, two (2) copies of the Submittals, including attachments, are required. The attached

“Proposal Submission Form” MUST also be filled out in completion and included with the

proposal.

Proposals must be submitted in a sealed envelope marked:

“RFP – Equalization Field Work 2026.”

The proposals will remain sealed until the proposal opening on June 15, 2026 at 2:10 p.m. at the

Osceola County Administration Office.

Late proposals will not be accepted.

Submission Address

Osceola County Administration Office

602 W. Upton Avenue

Reed City, MI 49677

Questions

All questions must be submitted in writing to Shila Kiander, Equalization Director, at (231) 832-

6119 or skiander@osceolacountymi.gov and Tim Ladd, Osceola County

Administrator/Controller at (231) 832-6196 or oscadmin@osceolacountymi.gov. Responses may

be shared with all interested proposers if deemed necessary.

Reservation of Rights

Osceola County reserves the right to:

• Reject any or all proposals.

• Request additional information.

• Waive formalities.

• Accept the proposal deemed to be in the best interest of the County.

Project Tentative Timeline

Issuance of R.F.P. – June 5, 2026

R.F.P. Due to County Administrator/Controller – June 15, 2026 at 2:00 p.m.

Selection of Individual or Firm – June 16, 2026 or later

Finalized Report Presented to Osceola County Board of Commissioners – September 1, 2026

Proposal Submission Form

Osceola County

R.F.P. Equalization Field Work 2026

For the Osceola County Equalization department in Reed City, MI, the vendor has reviewed the Request

for Proposals (R.F.P.) for Equalization Field Work 2026 specifications and submits the following:

PROPOSAL TOTAL:

Proposal total must be on a County form in a sealed envelope and clearly marked "R.F.P. for

E q u a l i z a t i o n F i e l d W o r k 2 0 2 6 " and is due by 2:00 p.m. on June 15, 2026. No late

proposals will be accepted unless waived by the County Administrator/Controller.

No Vendor may withdraw a Proposal within 90 days of the Proposal Due Date.

Osceola County reserves the right to accept or reject any or all Proposals, in whole or in part, and to

waive irregularities in any proposal in the interest of the County.

General and Professional Liability Insurance Certificates must be provided to the County upon

award of a project.

CONTACT PERSON: ____________________________________________________

COMPANY NAME: ____________________________________________________

ADDRESS:

_____________________________________________________

TELEPHONE:

_________________________________________________________

DATE:

_________________________________________________________

SIGNATURE:

_________________________________________________________

EMAIL ADDRESS: _________________________________________________________

This page summarizes the opportunity, including an overview and a preview of the attached documents.

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