QUOTE - STP Pond & Barn Facility Maintenance
| Agency: | State Government of Louisiana |
|---|---|
| State: | Louisiana |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Nov 7, 2025 |
| Due Date: | Dec 3, 2025 |
| Solicitation No: | 923456-25-61-1 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Number | Description | Date Issued | Bid Open Date/Time |
| 923456-25-61-1 |
QUOTE - STP Pond & Barn Facility Maintenance Original: 923456-25-61-1 |
11/07/2025 |
12/03/2025
2:00:00 PM CT
|
|
Contact Information for Bid # 923456-25-61-1
|
| Department | Non State - St. Tammany Parish Government |
| Section | Purchasing |
| Dept Code | 923456 |
| Contact | Shawn Hoover |
| Address |
21454 Koop Dr Suite 2F Mandeville, LA 70471 |
| Phone | 985-898-2520 |
| Fax | 985-898-5227 |
| sdhoover@stpgov.org |
Attachment Preview
ST. TAMMANY PARISH
MICHAEL B. COOPER
PARISH PRESIDENT
NOTICE OF QUOTE REQUEST
ST. TAMMANY PARISH
Sealed quotes will be received by the Department of Procurement, until 2:00 p.m., Wednesday,
December 3, 2025, and then opened at that time by the Procurement Staff for the following project:
Quote # 25-61-1 – STP Pond & Barn Facility Maintenance
This Quote package is available online at www.bidexpress.com or LaPAC
https://wwwcfprd.doa.louisiana.gov/osp/lapac/dspBid.cfm?search=department&term=185.It is
the Vendor’s responsibility to check Bid Express or LaPAC frequently for any possible addenda
that may be issued. The Parish is not responsible for a Vendor’s failure to download any addenda
documents required to complete a submission.
The project classification is:
Building Construction
Each Quote must be sealed. In addition, the outside of the envelope, box or package containing
the Quote should be marked with the following information. Name and Address, State
Contractor’s License Number (if the estimated cost of the work is $50k or more), Quote Number,
and the Quote Name. Quotes submitted without this information may be deemed non-responsive.
A Non-Mandatory site visit will be held on November 20, 2025, at 9:00 am. The site visit will
begin at the Brewster Maintenance Barn, 644 Brewster Road, Madisonville, LA 70447, and
will proceed in the following order: Bush Maintenance Barn 81408 Highway 41, Bush, LA
70431, Haas Rd Pond in Pearl River, LA, across from Spiehler Road, ending at Lenwood Dr.
Pond in Slidell, LA, across from Ashton Parc Subdivision.
Quotes will be received by the St. Tammany Parish Government Department of Procurement,
located at 21454 Koop Dr., Suite 2F, Mandeville, LA. 70471. The Procurement Department can
PROCUREMENT DEPARTMENT
P.O. BOX 628 | COVINGTON, LOUISIANA| 70434 | PROCUREMENT@STPGOV.ORG | 985-898-2520
WWW.STPGOV.ORG
Version 2025.1
be contacted by telephone at (985) 898-2520, or via e-mail at Procurement@stpgov.org.
St. Tammany Parish Government reserves the right to reject any or all quotes and to waive
informalities.
Procurement Department
[NAME] , [TITLE] | [DEPARTMENT]
P.O. BOX 628 | COVINGTON, LOUISIANA | 70434 | [EMAIL]@STPGOV.ORG | 985-898-3427
WWW.STPGOV.ORG
QUOTE REQUEST
ST. TAMMANY PARISH GOVERNMENT
STP POND & BARN FACILITY MAINTENANCE
Quote Number: 25-61-1
Quote Deadline: Wednesday, December 3, 2025
November 6, 2025
Version 2025.2
TABLE OF CONTENTS
PART I: OVERVIEW..................................................................................................................... 4
1.1 Background ...................................................................................................................... 4
1.2 Definitions ....................................................................................................................... 4
1.3 Schedule of Events........................................................................................................... 5
1.4 Quote Submittal ............................................................................................................... 5
PART II: SCOPE OF WORK/SERVICES..................................................................................... 6
2.1 Scope of Work/Services................................................................................................... 6
2.2 Period of Agreement ........................................................................................................ 6
2.3 Price Schedule.................................................................................................................. 7
2.4 Deliverables ..................................................................................................................... 7
2.5 Licensing Required .......................................................................................................... 7
PART III: EVALUATION ............................................................................................................. 7
PART IV: PERFORMANCE STANDARDS ................................................................................ 7
4.1 Performance Requirements.............................................................................................. 7
4.1.1 Shop drawings, Brochures, and Samples .................................................................. 7
4.1.2 Record Drawings ...................................................................................................... 8
4.1.3 Progress of Work ...................................................................................................... 9
4.1.4 The Parish’s Right to Proceed with Portions of the Work........................................ 9
4.1.5 Time of Completion ................................................................................................ 10
4.1.6 Extensions of Time for Change Orders .................................................................. 11
4.1.7 Liquidated Damages ............................................................................................... 12
4.1.8 Labor, Materials, Equipment, Supervision, Permits, and Taxes............................. 13
4.1.9 Quantities of Estimate, Changes in Quantities, Extra Work................................... 14
4.1.10 Injuries to Persons and Property.......................................................................... 16
4.1.11 Sanitary Provisions.............................................................................................. 19
4.1.12 Rights of Way...................................................................................................... 19
4.1.13 Protection and Restoration of Property and Landscape ...................................... 19
4.1.14 Contractor’s Responsibility for Work ................................................................. 20
4.1.15 Tests and Inspections; Correction and Removal of Defective Work .................. 21
4.1.16 Subsurface Conditions......................................................................................... 23
4.1.17 Removal and Disposal of Structures and Obstructions ....................................... 23
4.1.18 The Parish’s Right to Occupancy ........................................................................ 24
4.1.19 Survey Horizontal and Vertical Control.............................................................. 24
4.2 Compliance With Applicable Laws ............................................................................... 24
4.3 Site Visitation ................................................................................................................ 25
PART V: GENERAL PROVISIONS ........................................................................................... 25
5.1 Legibility/Clarity ........................................................................................................... 25
5.2 Confidential Information, Trade Secrets, and Proprietary Information......................... 25
5.3 Quote Clarifications Prior to Submittal ......................................................................... 26
5.3.1 Pre-Quote Conference............................................................................................. 26
5.3.2 Respondent Inquiry Periods .................................................................................... 26
5.4 Errors and Omissions in Quote ...................................................................................... 27
5.5 Performance Bond ......................................................................................................... 27
1
5.6 Changes, Addenda, Withdrawals ................................................................................... 29
5.7 Withdrawal of Quote ..................................................................................................... 29
5.8 Material in the Quote Request ....................................................................................... 29
5.9 Waiver of Administrative Informalities......................................................................... 29
5.10 Quote Rejection ............................................................................................................. 29
5.11 Ownership of Quote....................................................................................................... 29
5.12 Cost of Offer Preparation............................................................................................... 30
5.13 Non-negotiable Contract Terms..................................................................................... 30
5.14 Taxes .............................................................................................................................. 30
5.15 Quote Validity................................................................................................................ 30
5.16 Prime Contractor Responsibilities ................................................................................. 30
5.17 Use of Subcontractors .................................................................................................... 30
5.18 Written or Oral Discussions/Presentations .................................................................... 31
5.19 Acceptance of Quote Content ........................................................................................ 31
5.20 Evaluation and Selection ............................................................................................... 31
5.21 Contract Negotiations .................................................................................................... 31
5.22 Contract Award and Execution ...................................................................................... 32
5.23 Notice of Intent to Award .............................................................................................. 32
5.24 Affidavits ....................................................................................................................... 32
5.25 Insurance Requirements................................................................................................. 32
5.26 Subcontractor Insurance ................................................................................................ 37
5.27 Indemnification and Limitation of Liability .................................................................. 37
5.27.1 Duty to Defend .................................................................................................... 37
5.27.2 Contractor Liability ............................................................................................. 37
5.27.3 Force Majeure ..................................................................................................... 37
5.27.4 Indemnification ................................................................................................... 38
5.27.5 Intellectual Property Indemnification.................................................................. 38
5.28 Payment ......................................................................................................................... 38
5.28.1 Payment for Services........................................................................................... 38
5.28.2 Acceptance and Final Payment(s) ....................................................................... 40
5.29 Termination.................................................................................................................... 41
5.29.1 Termination of the Contract for Cause................................................................ 41
5.29.2 Termination of the Contract for Convenience..................................................... 42
5.29.3 Termination for Non-Appropriation of Funds .................................................... 42
5.29.4 Effects of Termination ........................................................................................ 42
5.29.5 Default of Contractor .......................................................................................... 43
5.30 Assignment .................................................................................................................... 43
5.31 No Guarantee of Quantities ........................................................................................... 43
5.32 Audit of Records ............................................................................................................ 43
5.33 Civil Rights Compliance................................................................................................ 43
5.34 Record Retention ........................................................................................................... 44
5.35 Record Ownership ......................................................................................................... 44
5.36 Content of Contract/ Order of Precedence..................................................................... 44
5.37 Contract Changes ........................................................................................................... 44
5.38 Substitution of Personnel ............................................................................................... 44
5.39 Governing Law .............................................................................................................. 44
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