6824 Quote Fundraising Campaign and Mailing

Agency:	Washtenaw Community College
State:	Michigan
Type of Government:	State & Local
NAICS Category:	541613 - Marketing Consulting Services
Posted Date:	Mar 3, 2026
Due Date:	Mar 5, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Washtenaw Community College

Purchasing Department – Room SC 326

Quote # 6824 Fundraising Campaign and Mailing

Quote Issued On: March 03, 2026

Quote Due Date: March 05, 2026 at 2:00 p.m. EST

4800 E. Huron River Drive

Ann Arbor, MI 48105-4800

Phone (734) 677-5231

Fax (734) 973-3486

Washtenaw Community College (WCC or College) is seeking competitive quotes for the item specified in this

Bona Fide Quote (RFQ). If you are interested in participating, please review all RFQ documents thoroughly

before responding. The College may purchase additional quantities or use the awarded vendor for similar

services as needed through 12/31/26.

WCC is a public college, please include any educational discounts or rebates available. WCC is a member of

E&I, MiDeal, Omnia Partners, REMC, Sourcewell, US Communities, National IPA, NIGP and NAEP.

Response to this RFQ confirms an understanding that this is not a contract or offer of business by the College.

This Request for Quote in no manner obligates the College to the eventual purchase of any products or services

described, implied, or which may be offered, until confirmed by the issue of a purchase order, and may be

terminated by the College without penalty or obligation at any time prior to the issue of a purchase order.

Specifications:

Quotes must include current lead time; samples may be requested from awarded vendor prior to order

Mailing list: Provided by WCC, full list will be supplied after award. Postage pricing to be determined, FOB

destination prepaid.

Vendor to deliver 10,000 fully furnished copies to Ann Arbor Post Office; 250 copies without remit and booklet

envelopes to WCC Main Campus. Attachment A – Sample Project Outline from 2025 posted for reference,

updated outline/artwork to be determined with awarded vendor.

Quantity: 10,250

Description: 12pg Self Cover

Proofs: PDF

Prep: Client to provide PDF/X3 with crops/bleeds

Flat Size: 17 x 11

Finished Size: 8.5 x 11

Stock: 100# Silk Text

Ink: 4/4 w/bleeds

Finishing: Score, fold, saddle stitch, trim

Quantity: 10,000

Remit envelopes:

Description: #9 Remit Envelope 2/1

Stock: #9 Remit Envelope

Ink: 2/1 Black & PMS / Black

Quantity: 10,000

Booklet envelope

Description: 9x12 Booklet Envelope

Stock: 9 x 12 Booklet Envelope

Ink: 2/0 - 2 PMS or Black + 1 PMS

Stuff and Mail Services

Finished Size: 9 x 12

Finishing: Insert #9 Envelope into Brochure, Insert Brochure into 9x12 Envelope, Seal, Inkjet Address, Postal

Tray Sort. Mails on client non-profit indicia as needed

Delivery: 10,000 to Ann Arbor, MI Post Office; 250 copies with no remit envelopes to WCC

Materials quoted shall be new; used, reconditioned and refurbished items will not be considered or accepted.

Final quantity may be revised as needed.

Washtenaw Community College

Purchasing Department – Room SC 326

Quote # 6824 Fundraising Campaign and Mailing

Quote Issued On: March 03, 2026

Quote Due Date: March 05, 2026 at 2:00 p.m. EST

4800 E. Huron River Drive

Ann Arbor, MI 48105-4800

Phone (734) 677-5231

Fax (734) 973-3486

Prices must include all shipping, handling, and delivery charges. Exclude all Federal, State and Municipal Sales

and Excise taxes. Exemption certificates will be furnished upon request.

Submission:

Interested vendors are to submit responses using their standard quote form and include an electronic .pdf of

the Vendor Acknowledgement signature page, completed and signed by an authorized representative.

Responses are to be emailed to the College Purchasing office at pur@wccnet.edu and must be received before

the due date specified above. Include the RFQ number and title in the subject line of the email and as reference

on the quote form. Responses received after the due date specified will not be considered or accepted.

The awarded Supplier’s proposal response shall be subject to, and governed by the College’s Terms and

Conditions for products located at https://www.wccnet.edu/business/purchasing-terms-products.php as a

condition of award, and are hereby incorporated herein as a substantive part of the solicitation documents. In the

event there is any conflict or inconsistency between the Terms & Conditions referenced here and those

referenced or included in a Supplier’s quote, WCC Terms & Conditions shall govern.

Award: The WCC Purchasing Department reserves the right to award by item, group of items or total quote; to

reject any and all quotes in whole or in part; and to waive any informality or technical defects if, in the judgment

of the Purchasing Agent, the best interest of the College will be so served. In determination of award, the

qualifications of the vendor, the conformity with the specifications of articles or services to be supplied, and the

delivery time will be considered. Payment terms are NET 30.

Procurement of goods and services for Washtenaw Community College shall be accomplished in such a manner

as to provide fair opportunity for all businesses to participate in the procurement process. This shall be

accomplished without sacrifice of quality, in the best interest of the College, and within the authority vested in the

Purchasing Agent to make the final decision on award of the contracts or purchase orders.

Inspection: All articles are subject to inspection and testing. In the event any articles are found defective in

material, workmanship or otherwise fail to meet the requirements of the quote within a period of thirty (30) days,

the College shall have the right to reject such articles and request immediate replacement. Rejected articles will

be held for pick-up by the vendor or will be returned at vendor’s expense for handling, packing, and transportation.

Default: Default is defined as the failure of the vendor to fulfill the obligations of the quote, including but not

limited to failure to deliver as specified or the unauthorized substitution of articles quoted and specified on the

purchase order. In the event of default, the College may cancel the contract or purchase order and procure the

articles or services from other sources, and place the vendor defaulting on the disapproved list for a period of not

less than six months.

Non-Discrimination Clause: Washtenaw Community College does not discriminate on the basis of race, sex,

color, religion, national origin, age, handicap, height, weight, marital status, or veteran status in provision of its

educational opportunities or employment opportunities and benefits. WCC does not discriminate on the basis of

sex or handicap in the educational programs and activities which it operates, pursuant to the requirements of Title

IX of the Education Amendments of 1972, Public Act 453, Section 504 of the Rehabilitation Act of 1973, and

Public Act 220 respectively. This policy extends to both employment by and admission to the College and the

procurement policies of the College. Inquiries concerning Title IX and Section 504 should be directed to the

Office of the Dean of Enrollment and Student Services; Room 221B, Student Center Building, Washtenaw

Community College, Ann Arbor, MI 48106, Phone: 734-973-3536. Charges of violation of the above policy also

should be directed to the College Affirmative Action Officer in Human Resource Management, Room 120,

Business Education Building.

Washtenaw Community College

Purchasing Department – Room SC 326

Quote # 6824 Fundraising Campaign and Mailing

Quote Issued On: March 03, 2026

Quote Due Date: March 05, 2026 at 2:00 p.m. EST

4800 E. Huron River Drive

Ann Arbor, MI 48105-4800

Phone (734) 677-5231

Fax (734) 973-3486

VENDOR ACKNOWLEDGEMENTS

By virtue of submittal of a Quote, the Vendor acknowledges:

• That all of the requirements of this Quote have been read and understood.

• That compliance with the Specifications will be assumed by the College if not otherwise noted in submittal.

• That Vendor is not delinquent on the repayment of any Federal debt.

• That Vendor is presently not debarred, suspended, proposed for debarment, declared ineligible, not

voluntarily excluded from covered transactions by any Federal department or agency.

• Any responses, materials, correspondence, or documents provided to the College are subject to the State of

Michigan Freedom of Information Act and may be released to third parties in compliance with that Act.

• The individual signing below has authority to enter into this on behalf of Vendor.

• Vendor, through the signature below of its agent, hereby offers to provide the requested products/services at

the prices identified under the terms and conditions stated and incorporated into this RFQ.

This offer remains open for sixty (60) days.

________________________________

Printed Name

________________________________

Company Name

________________________________

Address

________________________________

City, State, Zip

______________________________

Title

______________________________

Signature

______________________________

Phone

Pricing submitted with all discounts included: YES: ___ NO: ___

Timeline for completion included in submission: YES: ___ NO: ___

The Supplier agrees to comply with all applicable federal, state, local and College laws, rules and regulations in

providing goods and services under this agreement.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

6824 Quote Fundraising Campaign and Mailing

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