Quick-Schedule Copying Services

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Program 2980-S, Revision One
Specifications by FB
Reviewed by MP
U.S. GOVERNMENT PUBLISHING OFFICE
Government Publishing & Print Procurement
GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS
For the Procurement of
Quick-Schedule Copying Services
as requisitioned from the U.S. Government Publishing Office (GPO) by the
USDOE UC Lawrence Berkeley National Laboratory
Single Award
TERM OF CONTRACT: The term of this contract is for the period beginning June 1, 2026 and ending May 31,
2027, plus up to four (4) optional 12-month extension period(s) that may be added in accordance with the "Option
to Extend the Term of the Contract" clause in Section 1 of this contract.
BID OPENING: Bids shall be opened virtually at 1:00 p.m., Eastern Time (ET), on April 29, 2026 at the U.S.
Government Publishing Office. All parties interested in attending the bid opening shall email bids@gpo.gov one
(1) hour prior to the bid opening date and time to request a Microsoft Teams live stream link. This must be a separate
email from the bid submission. The link will be emailed prior to the bid opening.
BID SUBMISSION: Bidders must email bids to bids@gpo.gov for this solicitation. No other method of bid
submission will be accepted at this time. The Program Number and bid opening date must be specified in the
subject line of the emailed bid submission. Bids received after the bid opening date and time specified above will
not be considered for award.
PRODUCTION AREA: It is assumed that all production facilities used in the manufacture of the product(s)
ordered under this contract will be located within the San Francisco/Oakland/Berkeley Metro Area, CA.
Any bidder intending to use production facilities outside this area should furnish information, with the bid, which
will on its face demonstrate ability to meet the schedule requirements. The determination by the Government of
the acceptability of this information in no way relieves the successful bidder of the responsibility for compliance
with these schedule requirements.
BIDDERS, PLEASE NOTE: These specifications have been revised; therefore, all bidders are cautioned to
familiarize themselves with all provisions of these specifications before bidding.
Revision One includes change in term of the contract.
Abstracts of contract prices are available at https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing
For information of a technical nature, contact fbuchko@gpo.gov

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SECTION 1. - GENERAL TERMS AND CONDITIONS
GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the
applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2,
effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through Attributes
Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (revised 9-19)).
GPO Contract Terms (GPO Publication 310.2) - https://www.gpo.gov/docs/default-source/forms-and-standards-
files-for-vendors/contractterms2018.pdf
GPO QATAP (GPO Publication 310.1) - https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-
vendors/qatap-rev-09-19.pdf.
ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for
any failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following
-
1. Illegibility of bid.
2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.
3. The bidder's email provider may have different size limitations for sending email; however, bidders are
advised not to exceed GPO's stated limit.
4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time.
Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the
prevailing time (specified as the local time zone) and the exact time that the email is received by GPO's
email server as the official time stamp for bid receipt at the specified location.
SUBCONTRACTING: Subcontracting will not be permitted.
QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to
these specifications:
Product Quality Levels:
(a) Printing (page related) Attributes -- Level IV.
(b) Finishing (item related) Attributes -- Level IV.
Inspection Levels (from ANSI/ASQC Z1.4):
(a) Non-destructive Tests - General Inspection Level I.
(b) Destructive Tests - Special Inspection Level S-2.
Specified Standards: The specified standards for the attributes requiring them shall be:
Attribute Specified Standard
P-7. Type Quality and Uniformity Approved Prior to Production Samples /
Average type dimension in publication
P-10. Process Color Match Approved Prior to Production Samples
EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting
from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the
contractor.

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OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term
of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract
expires. If the Government exercises this option, the extended contract shall be considered to include this clause,
except, the total duration of the contract may not exceed five (5) years as a result of, and including, any extension(s)
added under this clause. Further extension may be negotiated under the "Extension of Contract Term" clause. See
also "Economic Price Adjustment" for authorized pricing adjustment(s).
ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this
clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible
under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first
period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding
performance period(s). For each performance period after the first, a percentage figure will be calculated as
described below and that figure will be the economic price adjustment for that entire next period. Pricing
adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper
prices are subject to adjustment by separate clause elsewhere in this contract.
For the purpose of this clause, performance under this contract will be divided into successive periods. The first
period will extend from June 1, 2026 to May 31, 2027, and the second and any succeeding period(s) will extend for
12 months from the end of the last preceding period, except that the length of the final period may vary. The first
day of the second and any succeeding period(s) will be the effective date of the economic price adjustment for that
period.
Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted "Consumer
Price Index For All Urban Consumers - Commodities Less Food" (Index) published monthly in the CPI Detailed
Report by the U.S. Department of Labor, Bureau of Labor Statistics.
The economic price adjustment will be the percentage difference between Index averages as specified in this
paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-
month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This
average is then compared to the average of the monthly Indexes for the 12-month interval ending February 28,
2026, called the base index. The percentage change (plus or minus) of the variable index from the base index will
be the economic price adjustment for the period being considered for adjustment.
The Government will notify the contractor by contract modification specifying the percentage increase or decrease
to be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage
increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and
separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.
If the Government exercises an option, the extended contract shall be considered to include this economic price
adjustment clause.
SECURITY WARNING: It is the contractor's responsibility to properly safeguard personally identifiable
information (PII) from loss, theft, or inadvertent disclosure and to immediately notify the Government of any loss
of personally identifiable information. PII is "information which can be used to distinguish or trace an individual's
identity, such as their name, social security number, biometric records, etc., alone, or when combined with other
personal or identifying information which is linked or linkable to a specific individual, such as date and place of
birth, mother's maiden name, etc." (Ref.: OMB Memorandum 07-16.) Other specific examples of PII include, but
are not limited to:
(a) Personal identification number, such as passport number, driver's license number, taxpayer
identification number, or financial account or credit card number;

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(b) Address information, such as street address or personal email address; and,
(c) Personal characteristics, including photographic image (especially of face or other distinguishing
characteristic), fingerprints, handwriting, or other biometric image or template data (e.g., retina scans,
voice signature, facial geometry).
SECURITY CONTROL PLAN: As part of the preaward survey, the contractor must present, in writing, to the
Contracting Officer within 2 workdays of being notified to do so by the Contracting Officer or their representative,
a detailed plan consisting of the below activities. The workday after notification to submit will be the first day of
the schedule.
If the Government requests additional information after review of the plan, the contractor must submit an updated
plan within two (2) workdays of request. After review of the updated plan, it is at the Contracting Officer's
discretion to allow additional revisions/updates.
This proposed plan is subject to review and approval by the Government, and award will not be made prior to
approval of same. The Government reserves the right to waive some or all of this plan.
The contractor shall operate and maintain an effective security system whereby materials used to perform the
contract are manufactured and/or stored (e.g., while awaiting distribution or disposal) so as to ensure against theft
and/or the unauthorized possession of the materials. The contractor is cautioned that Government provided
information shall not be used for non-government business. Specifically, Government information shall not be used
for the benefit of a third party.
The Government retains the right to conduct on-site security reviews at any time during the term of the contract.
At a minimum, the plan shall explain the following:
1. How Government files (data) will be secured to prevent disclosure to a third party prior to and after
termination of contract;
2. How all accountable materials will be handled throughout all phases of production;
3. How the disposal of waste materials will be handled; and,
4. How all applicable Government-mandated security/privacy/rules and regulations as cited in this
contract shall be adhered to by the contractor and/or subcontractor(s).
PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor,
the Government reserves the right to conduct an on-site preaward survey at the contractor's/subcontractor's facility
or to require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to
the award of a contract. As part of the financial determination, the contractor in line for award may be required to
provide one or more of the following financial documents:
1) Most recent profit and loss statement
2) Most recent balance sheet
3) Statement of cash flows
4) Current official bank statement
5) Current lines of credit (with amounts available)
6) Letter of commitment from paper supplier(s)
7) Letter of commitment from any subcontractor

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The documents will be reviewed to validate that adequate financial resources are available to perform the contract
requirements. Documents submitted will be kept confidential and used only for the determination of responsibility
by the Government. Failure to provide the requested information in the time specified by the Government may
result in the Contracting Officer not having adequate information to reach an affirmative determination of
responsibility.
ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned
and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented
by an individual print order for each job placed with the contractor. The print order, when issued, will indicate the
quantity to be produced and any other information pertinent to the particular order.
ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the
Government. Orders may be issued under the contract from June 1, 2026 through May 31, 2027 plus for such
additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and
conditions of the contract. The contract shall control in the event of conflict with any print order. A print order
shall be "issued" upon notification by the Government for purposes of the contract when it is electronically
transmitted or otherwise physically furnished to the contractor in conformance with the schedule.
REQUIREMENTS: This is a requirements contract for the items and for the period specified herein.
Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance
with the clause entitled "Ordering." The quantities of items specified herein are estimates only, and are not
purchased hereby. Except as may be otherwise provided in this contract, if the Government's requirements for the
items set forth herein do not result in orders in the amounts or quantities described as "estimated," it shall not
constitute the basis for an equitable price adjustment under this contract.
Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth
which are required to be purchased by the Government activity identified on page 1.
The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total
orders under this contract, if any.
Orders issued during the effective period of this contract and not completed within that time shall be completed by
the contractor within the time specified in the order, and the rights and obligations of the contractor and the
Government respecting those orders shall be governed by the terms of this contract to the same extent as if
completed during the effective period of this contract.
If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the
earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an
order providing for the accelerated shipment/delivery, the Government may procure this requirement from another
source.
The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations.
Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set
forth herein which are called for by print orders issued in accordance with the "Ordering" clause of this contract.
PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the
GPO barcode coversheet program application is the most efficient method of invoicing. Instruction for using this
method can be found at the following web address:
http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.

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Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn:
Comptroller, Stop: FMCE, Washington, DC 20401.
For more information about the billing process refer to the General Information of the Office of Finance web page
located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid.
Contractor's billing invoice must be itemized in accordance with the items in the "Schedule of Prices".
PRIVACY ACT NOTIFICATION: This procurement action requires the contractor to do one or more of the
following: design, develop, or operate a system of records on individuals to accomplish an agency function in
accordance with the Privacy Act of 1974, Public Law 93-579, December 31, 1974 (5 U.S.C. 552a) and applicable
agency regulations. Violation of the Act may involve the imposition of criminal penalties as stated in 5 U.S.C. 552a
(i)(1) CRIMINAL PENALTIES. It is incumbent upon the contractor to inform its officers and employees of the
penalties for improper disclosure imposed by the Privacy Act of 1974, 5 U.S.C. 552a, specifically, 5 U.S.C. 552a
(i)(1) CRIMINAL PENALTIES and m(1) GOVERNMENT CONTRACTORS.
PRIVACY ACT
(a) The contractor agrees:
(1) to comply with the Privacy Act of l974 and the rules and regulations issued pursuant to the Act
in the design, development, or operation of any system of records on individuals in order to
accomplish an agency function when the contract specifically identifies (i) the system or systems
of records and (ii) the work to be performed by the contractor in terms of any one or combination
of the following: (A) design, (B) development, or (C) operation;
(2) to include the solicitation notification contained in this contract in every solicitation and resulting
subcontract and in every subcontract awarded without a solicitation when the statement of work
in the proposed subcontract requires the design, development, or operation of a system of records
on individuals to accomplish an agency function; and
(3) to include this clause, including this paragraph (3), in all subcontracts awarded pursuant to this
contract which require the design, development, or operation of such a system of records.
(b) In the event of violations of the Act, a civil action may be brought against the agency involved where
the violation concerns the design, development, or operation of a system of records on individuals to
accomplish an agency function, and criminal penalties may be imposed upon the officers or employees
of the agency where the violation concerns the operation of a system of records on individuals to
accomplish an agency function. For purposes of the Act when the contract is for the operation of a
system of records on individuals to accomplish an agency function, the contractor and any employee
of the contractor is considered to be an employee of the agency.
(c) The terms used in this clause have the following meanings:
(1) "Operation of a system of records" means performance of any of the activities associated with
maintaining the system of records including the collection, use, and dissemination of records.
(2) "Record" means any item, collection or grouping of information about an individual that is
maintained by an agency, including, but not limited to, his education, financial transactions,
medical history, and criminal or employment history and that contains his name, or the
identifying number, symbol, or other identifying particular assigned to the individual, such as a
finger or voice print or a photograph.

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(3) "System of records" on individuals means a group of any records under the control of any agency
from which information is retrieved by the name of the individual or by some identifying number,
symbol, or other identifying particular assigned to the individual.

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SECTION 2.- SPECIFICATIONS
SCOPE: These specifications cover the production of quick turnaround copying requiring such operations as copy
pickup, black-only and color copying, 1-4 part carbonless (NCR) form sets, posters, mounted posters on foam
core/gator board, inserting printed materials in various capacity contractor furnished binders, padding, inserting
Chicago Screw Posts, "Case File" copying, binding, drilling, folding, laminating, addressing of printed pieces from
(and maintenance of) a furnished digital mailing address database(s), packing and delivery.
The contractor must be capable of producing as many as 80,000 total copies from furnished multi-page publications
within 24 hours to accommodate contract performance requirements. Pickup and delivery of all contract materials
must be made by an employee of the contractor in a contractor-owned vehicle.
TITLE: Quick-Schedule Copying Services
FREQUENCY OF ORDERS: Approximately 166 orders per year.
QUANTITY: Approximately 183 copies per order.
PAGES: An average of approximately 38 pages (19 leaves) per order. Some orders may have 2 pages (1 leaf) per
order.
TRIM SIZE: Single-sheet and bound products up to and including 12 x 18", plus large format drawings up to and
including 48 x 72". Posters up to and including 48 x 36".
COPYING: Approximately 44% of the total leaves will print on both sides. Approximately 56% of the total leaves
print on one side only.
Approximately 30% black-only copying and approximately 70% color copying.
It is estimated that as many as 2% of the total impressions produced under this contract will require case file copying.
Color copying will require printing color copying on one (including black-only on reverse) or on both sides.
"Case File" copying orders will require making 1 to 5 (average 1) copy of each furnished original document.
Furnished originals will consist of various types and sizes of documents: typically requiring the deconstruction
consisting of removal of Post-It Notes and/or various fastening devices (staples, etc.), hand-feeding/orientation of
the furnished originals into or onto the copying machine (as opposed to placement into an automatic document
feeder) and reassembly of the furnished file document(s) to their original state. Some documents may additionally
require reduction.
NOTE: It is extremely important that all case file documents are accurately reassembled after copying. Material in
these files is not public information and must be treated as confidential. No copies of any of these documents may
be retained by the contractor. Distribution or use of any of the material contained in these files will be cause for
immediate termination of this contract.
Tab dividers: 8-1/2 x 11" + 12" tab, 9 x 11" overall. 1/5th cut. Tab dividers will print on tab only in black. Tab
dividers print face only or face and back of tab only. Typesetting of tab divider copy and inserting of tab divider
sheets.
Large Format Copying: Large format products will print black on one side only or color copying, face only.
Approximately 10% black-only large format copying and approximately 90% color large format copying.

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NCR Sets: Print 2-part, 3-part, and 4-part NCR sets in black ink, face only (or face and back) as indicated on print
order. Collate in sequence; and fan-a-part on top 8-1/2 x 11" dimension.
Saddle-Stitch Booklets: Average from 4-40 pages each, print in black ink, face and back. The trim size is 5-1/2 x
8-1/2". Saddle-stitch on left 5-1/2" dimension.
MARGINS: Follow copy furnished unless otherwise specified.
BINDING: Bind as indicated on the print order, typically along the 11" dimension.
Various binding styles will be ordered as follows:
Band individual copies with a strip of heavy kraft paper, 3" in width around the short dimension; or, at
contractor's option, with a heavy rubber band, or tie with twine.
Wire stitch documents up to 1/2" thick once in upper left corner or twice at the side; or rubber band, as
indicated on order form.
Saddle-stitch with two wire stitches, as indicated on the print order.
Black (or occasionally colored) plastic comb binder of suitable capacity.
Black (or occasionally colored) Plasti-Koil binder of suitable capacity.
Double Wire-O binder of suitable capacity.
Black (or occasionally colored) thermo-plastic tape binding of suitable capacity.
Perforating and/or Scoring.
BINDERS: Binders are white with pockets on inside front and back covers. Clear plastic overlay over the entire
outside front/back covers and at spine. Insert printed covers and spine into clear plastic overlays. Binders are
standard 3-ring binder, as follows:
a) 1/2" Capacity, 3-Ring Binder
b) 1" Capacity, 3-Ring Binder
c) 2" Capacity, 3-Ring Binder
d) 3" Capacity, 3-Ring Binder
DRILLING: Approximately 50% of the total leaves ordered may require three round (1/4" to 3/8") diameter holes,
4-1/4" center-to-center; or five round 1/4" diameter holes, 2-1/8" center-to-center centered along the 11" side, 3/8"
from left edge.
MOUNTING/LAMINATING POSTERS: Printed posters to be mounted on 3/16" thick contractor furnished
Gatorboard as indicated on the print order. Additionally, posters may be laminated with 3 mil or 5 mil lamination,
encapsulation style. When specified on the print order, laminate with dry erase laminate.
FOLDING: Folding of forms with one to three parallel folds will be required. Fold to finish size designated on the
print order.

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GOVERNMENT TO FURNISH:
Print Order (GPO Form 2511).
Government furnished digital mailing address database(s).
Government furnished envelopes.
Repro copy and digital files for copying and for Case File copying. Digital files include, but not limited to, PDF,
EPS, JPG, PUB, GIF and TIF files. Native files include, but not limited to, InDesign, Illustrator and Publisher. The
contractor must have the current versions and upgrade software, as needed. A GPO Form 952 may accompany the
furnished digital files.
CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "Government to
Furnish," necessary to produce the product(s) in accordance with these specifications.
Prior to image processing, the contractor shall perform a basic check (preflight) of the furnished media and
publishing files to assure correct output of the required reproduction image. Any errors, media damage, or data
corruption that might interfere with proper file image processing must be reported to the ordering agency.
The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define
file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the
assigned quality level.
When required by the Government, the contractor shall create bleeds.
When required by the Government, the contractor shall make minor revisions to the electronic files. It is anticipated
that the Government will make all major revisions.
Prior to making revisions, the contractor shall copy the furnished files and make all changes to the copy.
Upon completion of each order, the contractor must furnish final production native application files (digital
deliverables) with the furnished material. The digital deliverables must be an exact representation of the final
printed product and shall be returned on the same type of storage media as was originally furnished. The
Government will not accept, as digital deliverables, PostScript files, Adobe Acrobat Portable Document Format
(PDF) files, or any proprietary file formats other than those supplied, unless specified by the Government.
STOCK: The specifications of all paper furnished must be in accordance with those listed herein or listed for the
corresponding JCP Code numbers in the "Government Paper Specification Standards No. 13" dated September
2019.
The paper to be used will be indicated on each print order.
Color of paper furnished shall be of a uniform shade and a close match by visual inspection of the JCP and/or
attached color sample(s). The Contracting Officer reserves the right to reject shipments of any order printed on
paper the color of which, in their opinion, materially differs from that of the color sample(s).
White Uncoated Text, basis weight: 50 lbs. and 60 lbs. per 500 sheets, 25 x 38", equal to JCP Code A60.
White and Color Writing, basis weight: 20 lbs. per 500 sheets, 17 x 22", equal to JCP Code D10.