Queen City Pop Up Holday Market Consultants

Request for Proposals (RFP)

Queen City Pop Up Holiday Market Consultants

BUDC is requesting proposals from experienced firms for the Queen City Pop-Up, which is anticipated to run from November 13, 2025 through December 20, 2025. This period represents the maximum term for market operation with exact length and opening days/hours to be finalized in coordination with project partners and the selected consultant team.

Scope

Primary work product: This contract will result in the design/planning, installation, and management of a temporary outdoor QCPU installation roughly spanning November 13, 2025 through December 20, 2025. This will encompass the design and planning of the physical layout and design elements, assistance in marketing and programming to activate the market, and management of operations during the pop-up period. BUDC also envisions the selected consultant team as possessing the capacity to collect data and report on outcomes and key lessons learned from this new QCPU pilot. Consultants/teams should possess the capacity to handle the full scope, and/or outline where there may be constraints.

Any other questions regarding this RFP should be submitted in writing to James Bernard at jbernard@buffalourbandevelopment.com no later than Monday, August 11 at 4:00pm. No requests for oral interpretations via telephone will be accepted.

A pre-proposal meeting will be held via Zoom on Thursday, July 17 at 2:00pm for a brief project overview and to address any additional questions that potential respondents may have. Please contact James Bernard at jbernard@buffalourbandevelopment.com no later than Tuesday, July 15 at 4:00pm to obtain call-in information.

Please submit your proposal and completed forms by August 18, 2025 at 4:00 P.M. Completed proposals should be submitted to Brandye Merriweather, BUDC President at 95 Perry Street, Suite 404 Buffalo, NY 14203 and via email to: bmerriweather@buffalourbandevelopment.com.