QUANTIFILER TRIO KIT & SUPPLIES FOR DNA - CAP LAB

C A
ITY OF USTIN
Purchasing Office
Invitation for Quotation
IFQ 9000 JXS1038
QUANTIFILER TRIO KIT & SUPPLIES FOR
DNA - CAP LAB
Bid Due: 07/15/2026 at 3:00 PM
The purpose of this contract is for a one-time purchase supplies needed for DNA Analysis
by the Forensic Science - CapLab at 812 Springdale Rd, Austin TX, 78702.
Janet Lujan
512-974-5067
janet.lujan@austintexas.gov

Invitation For Quotation
Instructions to Respondents of this IFQ
Submit quotes to the email address below using this form and the documents within
this attachment. Items quoted must meet or exceed City of Austin Specifications. The
City reserves the right to determine same or equal status.
The City is exempt from Federal Excise and State Sales Tax therefore, tax must
not be included in the quoted price.
All quotes must be submitted on FOB Destination basis, with all freight charges
included in the item price.
EMAIL OFFER TO: Janet.Lujan@austintexas.gov
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INSTRUCTIONS
1. INVITATION FOR QUOTATIONS (IFQ)
1.1. Invitation. The City of Austin invites you to submit a Quote to provide the goods and/or services
described in this Solicitation.
1.2. Process. Notices for this IFQ are based on the applicable commodity code(s). If the commodity
code(s) had enough certified vendors, an initial notice is sent via email only to those vendors
who are certified through the State of Texas and City as HUBS or M/WBE's. If the City receives
adequate quotes from those certified contractors, the contract will be awarded at that time. If
the City does not receive adequate quotes from the initial notice, the solicitation will then be
posted online at the City's Austin Finance Online website and a notice will be emailed to all
vendors registered for the applicable commodity code(s).
1.3. Changes. The City may change or revise any of the contents of this Solicitation through the
issuance of a written Addendum. Any explanation, clarification, interpretation or change to the
Solicitation made in any other manner is not binding upon the City, and Offerors shall not rely
upon such explanation, clarification, interpretation, or change. Oral explanations or instructions
given before the award of the Contract are not binding.
1.4. Review of Documents. Offerors shall review the entire Solicitation, as revised. Offerors shall
notify the person listed on the Cover Sheet in writing of any omissions, ambiguities,
inconsistencies or errors in the Solicitation prior to the Offer Due Date and Time. Offerors shall
also notify the City of any Solicitation contents the Offeror believes may be unreasonably
restrictive.
2. COMMUNICATIONS
2.1. Questions. Offerors shall submit any questions concerning this Solicitation in writing via e-mail
to the contact person displayed on the Solicitation Cover Sheet.
3. OFFER PREPARATION
3.1. Offer Submittals. Offerors intending to respond to this Solicitation shall complete each of the
Submittal documents. At a minimum Submittals will include a Price Sheet and a signed Offer
Sheet.
3.2. Proprietary and Confidential Information. All Offers received and opened by the City are
subject to the Texas Government Code, Ch. 552, and will be made available to the public. With
the exception of the Quote Sheet, which shall not be kept confidential, Offerors seeking to keep
any other portions of their Offer confidential shall mark each such portion as "Proprietary". The
City will, to the extent allowed by law, endeavor to protect such information from disclosure.
The City may request a review and determination from the Attorney General's Office of the State
of Texas, of any contents marked as "Proprietary". A copyright notice or symbol is insufficient
to identify proprietary or confidential information.
3.3. Materials Specifications/Descriptive Literature.
3.3.1. If a Solicitation refers to a Qualified Products List (QPL), Standard Products List (SPL) or a
manufacturer's name and product, any Offeror offering products not referenced in the
solicitation must submit as part of their Offer materials specifications/descriptive literature
for the non-referenced product. Materials specifications/descriptive literature must be
identified to show the item(s) in the Offer to which it applies.
3.3.2. Material specifications/descriptive literature are defined as product manufacturer's catalog
pages, "cut sheets" applicable tests results, or related detailed documents that specify
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material construction, performance parameters, and any industrial standards that are
applicable such as ANSI, ASTM, ASME, SAE, NFPA, NBS, EIA, ESL, and NSA. The submitted
materials specifications/descriptive literature must include the manufacturer's name and
product number of the product being offered.
3.3.3. The failure of the materials specifications/descriptive literature to show that the product
offered conforms to the requirements of the Solicitation shall result in rejection of the Offer.
3.3.4. Failure to submit the materials specifications/descriptive literature as part of the Offer may
subject the Offer to disqualification from consideration for award.
4. OFFER EVALUATION
4.1. Basis of Competition. The City may compare quotes based on the prices for individual line items,
the prices for categories of line items, the aggregate price, or other award basis that is most
advantageous to the City. The City will choose the basis of competition that best meets the
City's needs for the resulting contracts. Award will be made to the lowest Offer meeting any
minimum requirements set forth in the solicitation.
4.2. Evaluation. The lowest offer will be reviewed to ensure any minimum qualifications stated in
this solicitation are met. If any minimum qualifications are not met, the City will move to the
next Lowest Offer and repeat the process. The City reserves the right to require references from
the lowest offeror prior to contract award to confirm minimum qualifications.
5. ADMINISTRATIVE MATTERS
5.1. Solicitation File. All documents included in this Solicitation, and all timely received Offers in
response to this Solicitation, except for Offer contents deemed by Offerors to be proprietary
and confidential, will be available for public inspections.
5.2. Complaints. Any complaint regarding this solicitation shall be emailed to the contact listed on
the Solicitation Cover Sheet. The complaints will be reviewed and responded to in a timely
manner.
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TERMS AND CONDITIONS
1. ACCEPTANCE OF CONTRACT: The Contract, including any Addenda, Exhibits, or Attachments
incorporated herein by reference constitute the entire agreement between City of Austin ("City")
and the Contractor for the materials, equipment, parts, and/or services (hereafter "goods" and/or
"services") described thereon. Acceptance is limited to the terms stated herein, and any additional
or different terms proposed by Contractor shall be of no force and effect and are hereby rejected
unless expressly agreed to in writing by the City.
2. PAYMENT TERMS AND DISCOUNTS: Payments shall be paid to Contractor within thirty (30) days
contingent upon the following:
2.1. Application of payment discounts, if considered to be in the best interest of the City;
2.2. From date of receipt by the City's Authorized Contact of properly documented invoices as
determined by the budgetary and fiscal guidelines of the City;
2.3. On the condition that the Contractor has delivered the goods and/or performed the services to
the satisfaction of the City. Prices invoiced shall be inclusive of all taxes, fees, surcharges, or
other payments unless agreed to in the Work Authorization.
2.3.1. Invoices for goods or services must be submitted to the City's Authorized Contact upon
delivery of goods or upon performance of services. If invoices are for goods, invoices
should be submitted to the City when such goods are delivered to a carrier for final
delivery to the City or upon actual delivery of goods to the City by the Contractor.
Contractor's submittal of invoices for services shall correlate with the payment schedule
agreed upon by the Contractor and the City as evidenced in this Contract. Authorized
contact name and mailing address can be found on the purchase order.
3. AUDITS AND RECORDS:
3.1. The Contractor agrees that the representatives of the Office of the City Auditor or other
authorized representatives of the City shall have access to, and the right to audit, examine, or
reproduce, any and all records of the Contractor related to the performance under this
Contract. The Contractor shall retain all such records for a period of three (3) years after
final payment on this Contract or until all audit and litigation matters that the City has
brought to the attention of the Contractor are resolved, whichever is longer. The Contractor
agrees to refund to the City any overpayments disclosed by any such audit.
3.2. Records Retention:
3.2.1. Contractor is subject to City Code chapter 2-11 (Records Management), and as it may
subsequently be amended. For purposes of this subsection, a Record means all books,
accounts, reports, files, and other data recorded or created by a Contractor in fulfillment
of the Contract whether in digital or physical format, except a record specifically relating
to the Contractor's internal administration.
3.2.2. All Records are the property of the City. The Contractor may not dispose of or destroy a
Record without City authorization and shall deliver the Records, in all requested formats
and media, along with all finding aids and metadata, to the City at no cost when
requested by the City
3.2.3. The Contractor shall retain all Records for a period of three (3) years after final payment
on this Contract or until all audit and litigation matters that the City has brought to the
attention of the Contractor are resolved, whichever is longer.
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3.3. The Contractor shall include sections A and B above in all subcontractor agreements entered
in connection with this Contract.
4. FINANCIAL DISCLOSURES AND ASSURANCES: The City may request and review financial
information as the City requires to determine the credit worthiness of the Contractor, including
but not limited to, annual reports, audited financial statements and reports, bank letters of
credit or other credit instruments. Failure of the Contractor to comply with this requirement
shall be grounds for terminating the Contract.
5. TERMINATION:
5.1. City reserves the right to terminate this Contract at any time and for any reason, including
convenience, with respect to undelivered goods or unperformed services. Such termination
shall be by written or electronic notice or by oral notice confirmed in writing.
5.2. Except as otherwise provided for in this Contract, the City and the Contractor shall consider
this Contract terminated upon completion of the performance obligations and upon
completion of payment obligations.
6. DELIVERY: Time is of the essence. If delivery of conforming goods or performance of
conforming services is not completed by the time(s) promised, the City reserves the right, in
addition to any other rights and/or remedies it may have under the law or in equity, to cancel
this Contract, to reject such goods or services in whole or in part on reasonable notice to
Contractor and/or to purchase substitute goods or services elsewhere and charge Contractor
with any loss incurred by the City. Any provisions herein for delivery of goods or performance
of services by installments shall not be construed as making the obligations of Contractor
severable. The City will not accept shipments made by C.O.D.
7. PRICE: The City shall not be billed at prices higher than stated herein unless authorized in
writing by the City. Contractor represents that the prices charged for the goods and/or services
covered by this Contract are no greater than the lowest prices charged by Contractor to
comparable entities and that such prices comply with all applicable laws and government
regulations in effect at time of quotations, sale, delivery, and performance. Contractor agrees
to notify the City of any price reduction made in goods and/or services covered by this Contract
subsequent to the date hereof and prior to delivery or performance of services and Contractor
agrees that any such reduction will be applicable to this Contract.
8. FORCE MAJEURE: Contractor may be excused from performance under the Contract for any
period when performance is prevented as the result of an act of God, strike, war, civil
disturbance, epidemic, pandemic, sovereign conduct, or court order provided that the
Contractor experiences the event of force majeure and prudently and promptly acts to take
any and all steps that are within the Contractor's control to ensure performance and to shorten
the duration of the event of force majeure. Contractor shall provide notice of the force majeure
event to the City within three (3) business days of the event or delay, whichever occurs later, to
establish a mutually agreeable period of time reasonably necessary to overcome the effect of
such failure to perform. Subject to this provision, such non- performance shall not be deemed
a default or a ground for termination. However, the City may terminate an order under the
Contract if it is determined by the City that the Contractor will not be able to deliver goods or
services in a timely manner to meet the business needs of the City.
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9. WARRANTIES: In addition to all warranties established by law, Contractor hereby warrants and
agrees that:
9.1. All goods and services covered by this Contract shall conform to the specifications,
drawings, samples or other descriptions furnished by the City and shall be merchantable, fit
for the purpose intended, of best quality and workmanship and free from all defects. The
City shall have the right of inspections and approval and, in addition to its other rights and
remedies, reject and return goods or require re-performance of services at Contractor's
expense if defective or not in compliance with the City's specifications and/or scope of
work. Defects shall not be deemed waived by the City's failure to notify Contractor upon
receipt of goods or completion of services or by payment of invoice.
9.2. No disclosure, description or other communication of any sort shall be made by Contractor
to any third person of the City's purchase of goods or services hereunder, or of the details and
characteristics thereof, without the City's prior written consent. Anything furnished to
Contractor by the City pursuant to this Contract, including without limitation samples,
drawings, patterns and materials shall be kept confidential and remain the property of the City,
shall be held at Contractor's risk and shall be returned upon completion of performance
hereunder, and no disclosure or reproduction thereof in any form shall be made without
the City's prior consent in writing.
9.3. All goods delivered pursuant to this Contract and manner of delivery thereof shall conform
to standards established for such goods and delivery in accordance with any applicable
federal, state, or local laws or regulations.
9.4. The use or sale of any goods delivered hereunder, or any part thereof, except goods
produced to the City's drawings or specifications, does not infringe on any adverse and
existing patent, copyright, or license. Contractor agrees to indemnify and hold harmless the
City from any such patent, copyright, or license infringement violations. This indemnity
provision shall survive any termination or expiration of this Contract.
9.5. The foregoing warranties shall survive City's acceptance of goods and performance of
services hereunder.
10. LOSS IN TRANSIT AND ENVIRONMENTAL RESPONSIBILITY: Title and risk of loss of goods and
services purchased by the City under this Contract shall pass to the City upon acceptance of
such goods and/or services. All shipments made under this Contract, regardless of the
designated F.O.B. point, shall be in accordance with all applicable federal, state, or local laws
and/or regulations, including but not limited to U.S. Department of Transportation and U.S.
Environmental Protection Agency regulations for hazardous substances. Prior to the City's
acceptance of such goods and/or services, the City shall not be liable for any discharge, spill or
other incident, including but not limited to expenses nor for any clean-up costs involving any
materials, equipment, or parts.
11. MARKING: Contractor shall mark each package, container, or shipment clearly with the City's
name, address, contents, and applicable Contract number(s).
12. ASSIGNMENT: Contractor shall not assign or subcontract any of its rights or obligations under
this Contract without the prior written permission of the City. As such, assignment of this Contract
or of any interest herein or of any money due or to become due hereunder without the prior
written consent of the City shall be void. In no event shall the City's written permission (if any)
be construed as discharging or releasing Contractor from the performance of its obligations
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specified in this Contract.
13. JURISDICTION AND VENUE: The formation, interpretation, and performance of this Contract
shall be governed by the laws of the State of Texas as applicable to the City of Austin. Court of
jurisdiction shall be the state courts in Travis County, Texas.
14. EMPLOYEES, INSURANCE, INDEMNIFICATION:
14.1. In providing goods, materials, equipment, parts or performing services hereunder,
Contractor is an independent contractor, with sole responsibility for all persons employed
in connection therewith, including without limitation, exclusive liability for the payment
of all Federal, State, and Local Unemployment and Disability Insurance and all Social
Security and/or other taxes and contributions payable in respect of such persons, FROM
AND AGAINST WHICH LIABILITY THE CONTRACTOR AGREES TO INDEMNIFY, EXONERATE AND
HOLD HARMLESS THE CITY.
14.2. Prior to the commencement of any services hereunder, Contractor must have purchased
insurance to show evidence that at least an appropriate level of personal and business
insurance to ensure the City is adequately indemnified for any and all claims related to the
Contractor's performance. At the City's option, higher limits and additional insurance
policies may be required. Contractor shall, when required by the terms of the contract or
solicitation documents, provide to the City with certificate of insurance coverage.
14.3. Contractor's insurance policies, regardless of any like insurance coverage that the City may
have, shall be primary with respect to the interest of the City, and any insurance maintained
by the City is in excess and not contributory to Contractor's insurance policies regardless
of any like insurance coverage that the City may have.
14.4. Contractor will (or will cause the respective insurance carrier to) provide the City with
written notice prior to the cancellation, termination, non-renewal, or any other material
change in the policies.
14.5. Nothing in this Contract shall limit Contractor's liability to the limits of the insurance coverages
required hereunder. Contractor shall be solely responsible for payment of all deductible or
retention amounts pertaining to any insurance policies required herein or by law.
14.6. Where applicable, all insurance policies shall provide for waiver of subrogation in favor of
the City, include cross liability provisions, and all policies, except Workers' Compensation
or Professional Liability, shall name the City and its directors, officers, officials, managers,
representatives, agents, and employees as additional insured, to the extent allowable
under such policies.
15. GENERAL LIABILITY AND INDEMNIFICATION: CONTRACTOR SHALL INDEMNIFY AND HOLD
HARMLESS THE CITY, INCLUDING ITS OFFICERS, OFFICIALS, EMPLOYEES, OR AGENTS, AGAINST
LIABILITY, CLAIMS, DAMAGES, LOSSES OR EXPENSES, INCLUDING ATTORNEY FEES, ONLY TO
THE EXTENT THAT THE LIABILITY, DAMAGES, LOSSES OR COSTS ARE CAUSED BY, OR ARISE OUT
OF, THE ACTS OR OMISSIONS OF CONTRACTOR OR ITS OFFICERS, EMPLOYEES, OR AGENTS.
THIS INDEMNITY PROVISION SHALL SURVIVE ANY TERMINATION OR EXPIRATION OF THIS
CONTRACT.
16. CARE, CUSTODY, AND CONTROL OF SERVICES, PROPERTY, MATERIALS, AND EQUIPMENT: To
the extent that Contractor provides goods and/or services, Contractor shall have the full
responsibility for and the risk of loss fors uch goods and/or services, including the City's furnished
property, equipment, and materials under Contractor's care, custody, control.
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17. WAIVER OF CONSEQUENTIAL DAMAGES: NOTWITHSTANDING ANY OTHER PROVISION IN
THIS CONTRACT, NEITHER PARTY SHALL BE LIABLE TO THE OTHER PARTY FOR SPECIAL,
INDIRECT, NOR CONSEQUENTIAL DAMAGES RESULTING FROM OR ARISING OUT OF THIS
CONTRACT, INCLUDING, WITHOUT LIMITATION, LOSS OF PROFITS OR BUSINESS
INTERRUPTION, HOWEVER SAME MAY BE CAUSED. THIS LIMITATION ON CONSEQUENTIAL
DAMAGES DOES NOT APPLY TO CLAIMS FOR PERSONAL INJURY, WRONGFUL DEATH OR
DIRECT DAMAGES TO PROPERTY. NEITHER PARTY SHALL BE LIABLE TO THE OTHER FOR
PUNITIVE DAMAGES.
18. COMPLIANCE WITH LAWS AND CITY'S RULES:
18.1. The City of Austin is exempt from payment of gross receipts tax on certain and various
materials but is subject to such tax on services and certain other materials.
18.2. The taxable status of any sale of materials or services must be determined by the
Contractor's legal counsel or tax consultant. Invoices rendered for additional taxes after
contract award will not be honored.
18.3. Any bribes, gratuities or kickbacks of any type are expressly forbidden, and such acts may
be subject to civil penalty.
18.4. The Contractor, its Subcontractors, and their respective employees, shall comply fully with
all applicable Federal, State, and local health, safety, and environmental laws, ordinances,
rules and regulations in the performance of the services, including but not limited to those
promulgated by the City and by the Occupational Safety and Health Administration (OSHA).
In case of conflict, the most stringent safety requirement shall govern. The Contractor shall
indemnify and hold the City harmless from and against all claims, demands, suits, actions,
judgments, fines, penalties, and liability of every kind arising from the breach of the
Contractor's obligations under this Paragraph.
18.5. Wage Theft: This Solicitation is subject to City Code, Chapter 4-22 Wage Theft (Ordinance No.
20221201-031 | Code of Ordinances | Austin, TX | Municode Library). In accordance with City
Code, Ch. 4-22, any Employer that submits an Offer to the City is required to provide
certification (see the Employer Certification Wage Theft Ordinance - Responsibility Criteria
included in this the Solicitation) that they have not been adjudicated for Wage Theft related
incidents within five (5) years prior to the date set forth within the Employer Certification Wage
Theft Ordinance - Responsibility Criteria. Additionally, City Code, Ch. 4-22 Wage Theft, requires
all Employers to complete a training program designed by the Wage Theft Coordinator on
federal and state wage laws and the provisions of City Code, Ch. 4-22 Wage Theft. All
Employers must complete the City of Austin Wage Theft Training within 30 days of being
awarded a contract with the City. Contact the Wage Compliance Team to register for training
or additional information at wagetheft@austintexas.gov.
19. NON-DEBARMENT CERTIFICATION: When using Federal funds, the City of Austin does not
Contract with or make prime or sub-awards to parties that are debarred or whose principals
are debarred from Federal Contracts. By accepting a Contract with the City, the Vendor
certifies that its firm and its principals are not currently debarred from doing business with
the Federal Government, as indicated by the General Services Administration List of Parties
Excluded from Federal Procurement and Non-Procurement Programs. The Contractor shall
notify the Procurement Specialist within five business days if they become debarred from doing
business with the Federal Government during the term of the Contract.
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20. EQUAL OPPORTUNITY:
20.1. Equal Employment Opportunity: No Contractor, or Contractor's agent, shall engage in any
discriminatory employment practice as defined in Chapter 5-4 of the City Code. No Offer
submitted to the City shall be considered, nor any Purchase Order issued, or any Contract
awarded by the City unless the Offeror has executed and filed with the City's Central
Procurement Office a current Non-Discrimination Certification. Non-compliance with Chapter
5-4 of the City Code may result in sanctions, including termination of the Contract and the
Contractor's suspension or debarment from participation on future City Contracts until
deemed compliant with Chapter 5-4.
20.2. Non-Retaliation: The Contractor agrees to prohibit retaliation, discharge or otherwise
discrimination against any employee or applicant for employment who has inquired
about, discussed or disclosed their compensation.
20.3. Americans with Disabilities Act (ADA) Compliance: No Contractor, or Contractor's agent,
shall engage in any discriminatory practice against individuals with disabilities as defined
in the ADA, including but not limited to: employment, accessibility to goods and services,
reasonable accommodations, and effective communications.
21. MANDATORY ANTI-ISRAEL BOYCOTT PROVISION: Pursuant to Amawi v. Pflugerville
Independent School District, 373 F.Supp.3d 717 (W.D. Texas 2019), the State of Texas is
preliminarily enjoined from enforcing this provision. However, if that injunction is lifted, this
provision may apply to the Contract:
21.1. Pursuant to Texas Government Code 2271.002, the City is prohibited from contracting with
any "company" for goods or services unless the following verification is included in this
Contract.
21.2. For the purposes of this Section only, the terms "company" and "boycott Israel" have the
meaning assigned by Texas Government Code 2271.001.
21.3. If the Contractor qualifies as a "company", then the Contractor verifies that he:
21.3.1. does not "boycott Israel"; and
21.3.2. will not "boycott Israel" during the term of this Contract.
21.4. The Contractor's obligations under this Section, if any exist, will automatically cease or be
reduced to the extent that the requirements of Texas Government Code Chapter 2271 are
subsequently repealed, reduced, or declared unenforceable or invalid in whole or in part by
any court or tribunal of competent jurisdiction or by the Texas Attorney General, without
any further impact on the validity or continuity of this Contract.
22. PROHIBITION ON LGBTQ+ CONVERSION THERAPY: The Contractor certifies that it is aware of
City Council Resolution No. 20191114-056, which prohibits the City from Contracting with
entities that engage in certain practices related to conversion therapy. By accepting this
Contract, the Contractor agrees that: (1) its firm and its principals are not currently and will
not during the term of the Contract engage in practicing LGBTQ+ conversion therapy; referring
persons to a healthcare provider or other person or organization for LGBTQ+ conversion
therapy; or Contracting with another entity to conduct LGBTQ+ conversion therapy; and (2) if
the City determines in its sole discretion that Contractor has during the term of this Contract
engaged in any such practices, the City may terminate this Contract without penalty to the
City.
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