Q999--STERILIZER CLEANING -w/wd Base 4 POP 7/01/2026 - 6/30/2031

Active

Contract Opportunity

Sterilizer Cleaning Services








This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this sources sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) DUNS number (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below.

The Phoenix VA Health Care System located at 650 E. Indian School Road, Phoenix, AZ 85012 is seeking a potential qualified contractor that can provide Sterilizer cleaning Svc. Important information: The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service-Disabled Veteran Owned Small Business set aside. However, if response by Service-Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 811310 ($13 Million Dollars).

Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov and complete Online Representations and Certifications Application (ORCA). Additionally, all Service Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the Department of Veterans Affairs Center for Dynamic Small Business Search located at https://dsbs.sba.gov/.

All interested Offerors should submit information by e-mail: by e-mail to jessica.brooks3@va.gov.

All information submissions to be marked Attn: Jessica Brooks, Contract Specialist and should be received no later than 14:00 MST on March 4, 2026.

CONTRACT TITLE Sterilizer Cleaning Services

PLACE OF PERFORMANCE
Phoenix VA Healthcare System (PVAHCS)
650 E. Indian School Road
Phoenix AZ 85012

PERIOD OF PERFORMANCE 7/1/2026-6/30/2027

CONTRACT TYPE Firm Fixed Price

BACKGROUND
The Phoenix VA Health Care System (Agency) requires a service contract to clean washer #1, #2 and sterilizer for Sterile Processing Services (SPS) on a monthly basis. This professional service aids in preventing the buildup of specs, particles, flakes and debris on surgical trays used for sterile medical procedures.

For several months the SPS department found foreign objects, specs and debris in surgical instrument trays and in operating handpieces. In order to maintain a sterile environment, the washer-sterilizers need to be professionally cleaned regularly.

REQUIRED SERVICES
Monthly Cleaning of Washer-Sterilizer #1 and #2 located in Building 1, Room 1426.
The Contractor shall provide all parts, travel, and labor.
The Contractor shall coordinate all services with the Contracting Officer s Representative.
The Contractor shall provide one-week notice prior to coming on site to perform services.
The Contractor shall check-in and check-out with the Sterile Processing Service located in Building 1, Room 1403.
The Contractor shall verify all equipment was serviced is functional before leaving the medical facility.
The Contractor shall deliver a hard copy or electronic copy of a Field Service Report that delineates the service performed and results to COR.
The Contract shall provide for the addition and/or removal of equipment and/or services.

DELIVERABLES
Filed Service Reports (FSR) shall be provided for all service activities and shall contain the following information:
Date(s) and time period of service.
Complete description of equipment serviced including model number and serial number.
Complete description of equipment services performed.
The POC is Patrick Edem at Patrick.edem@va.gov

PERFORMANCE MONITORING
The Agency shall oversee work done by the vendor and accept the quality of work as appropriate.
OTHER PERTINENT INFORMATION OR SPECIAL CONSIDERATIONS
Inspection and Acceptance Criteria: The Agency shall sign off on the work completed if service is determined to be satisfactory.
The Agency shall provide utilities necessary for Contractor equipment used under this contract.
The Agency shall provide physical access to the equipment.
The Agency and contractor will coordinate date and time when contract is awarded.

Security:
In reference to VHA Handbook 6500.6 Appendix A, Block 6, the service included in this contract does not involve connection of IT devices to a VA network. Therefore, C&A, SAP, & the following from Appendix C do not apply.
In reference to VHA Handbook 6500.6 Appendix A, Block 7, service does not involve storing, generating, transmitting, or exchanging VA sensitive information.
The contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information protection, patient privacy, and information system security as delineated in this contract.
During contract performance, contractor will not require physical access to VA facility, equipment, information systems, or sensitive data; to provide services, install, train, maintain or repair equipment.
All contracted personnel requiring access to VA facilities more than two consecutive days, must complete VHA privacy training, course VA10176. All service agents having access to protected health information (PHI) in the performance of their official duties or have access to VA systems (e.g. CPRS or Vista Web) must provide proof of training upon request. VA Privacy Training is available from the TMS website at: https://www.tms.va.gov.
All hard drives or other data storage devices will be removed, and if done on-site will be purged of data, prior to contractor access.
Upon arrival at the facility, all contractor personnel shall check-in with a valid Driver License or Company ID to the Sterile Processing Service located in Building 1, Room 1403 during normal business hours Monday Friday local time, excluding Holidays, (Holidays Work Schedules and Pay (opm.gov). Prior to conducting services, the contractor shall be issued a visitor s badge which shall be worn above the waist during the contractor s visit.
The contractor shall return to the same location to sign out and turn-in issued visitors badge along with the documented service report for the service performed.
Photography is prohibited at the Phoenix VA Health Care System.

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