Q--36C258-19-AP-1382 / 501-19-3-063-0187 - Wheelchair Repair (VA-19-00077158)

Agency: Department of Veterans Affairs
State: Arizona
Type of Government: Federal
FSC Category:
  • Q - Medical Services
NAICS Category:
  • 811219 - Other Electronic and Precision Equipment Repair and Maintenance
Posted Date: Jul 22, 2019
Due Date:
Solicitation No: 36C25819Q0367
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Opportunity History
  • Original Synopsis
    Jul 22, 2019
    3:40 pm
Solicitation Number :
Notice Type :
Sources Sought
Synopsis :
Added: Jul 22, 2019 3:40 pm
This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this sources sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service Disabled Veteran Owned Small Businesses and Veteran Owned Small Businesses interested and capable of providing the services described below.Â

Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition.Â

Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) DUNS number (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below.

The Veterans Health Administration (VHA) has a requirement at the Raymond G. Murphy VA Medical Center, located at 1501 San Pedro SE, Albuquerque, NM, for healthcare furniture for the Wheelchair Repair Office project that meet the VHA specifications and high-quality threshold while integrating excellent environmental stewardship. The requirement includes health care furniture, design, project management, professional installation, and maintenance/warranty services. Healthcare furnishings include Freestanding Desks, Overhead Storage, Under Cabinet Lighting, Tackboards, Box/Box/Files, File/Files and Task Chairs. A total of 12 task chairs will be ordered. The Wheelchair Repair Office will receive (4) chairs and the Prosthetics Office will receive (8) chairs.

The Itemized Product List is as follows:

Desk MD2

Freestanding desk 84 w by 24 d (Qty. 4)

Top finish wood grain laminate (clear or natural maple no oak)

Must have a grommet hole with cover on the worksurface for wire management

Desk to be freestanding with combination of support legs closed, h-legs, posts

File, trim, and hardware metal case finish to be metallic silver

Desk must be L-bracketed to wall

Box/Box/File (Qty. 4)

File/File (Qty. 4)

Box/Box/File to have pencil drawer

Linear or Bar pulls

Metal case finish to be metallic silver

Pedestals to be keyed alike to station

Overheads MSS1

Overhead with translucent door preferred but solid acceptable, LED task light and locks

42 wide (Qty. 8)

Minimum 15 -16 height; Minimum 14 depth


Each unit to come with 2 shelf dividers

Metal case finish to be metallic silver

Units to be mounted to the wall

Overheads to be double stacked lights to be on bottom overhead only

Display/Communication DC7


42 wide (Qty. 4)

Finish fabric grade C or higher

22 minimum height

Attached directly to wall

Ergonomic Pieces CS1 & CS3

Keyboard tray (qty. 4) CS1

Keyboard shall have a tray for keyboard and mouse platform

Tray shall lift and lock into place

Tray shall retract under work surface when not needed

Tray shall be sit/stand capable

Tray shall have wrist rest

Finish black

CPU holder (qty. 4) CS3

Glide track to fit under 24 worksurface

Adjustable width: 2.5 -8.25

Adjustable height: 13 -21

360 degree swivel

Metal frame

Seating TS1 or TS2; GC2

Task Chair (Qty. 12) TS1 or TS2

+/- 28 -43 h x 17 -29 d x 27 -29 w

Mesh back, vinyl back, or perforated textured polymer back acceptable

Vinyl foam seat or mesh seat

Adjustable arms and arm pads

Pneumatic height adjustment

Adjustable lumbar support

Adjustable seat depth

Tilt and tension control with stop

Hard casters

Finish metal components black

Vinyl grade C or higher

The contractor shall provide all labor, materials, equipment, transportation, and supervision necessary to satisfy the needs of each ordering activity. The contractor shall provide and be responsible for the technical assistance, development and generation for final specifications.

Furniture delivery and installation will be required.

The scope of work includes, but is not limited to, the following:

Insure floor protection in any area where furniture will be installed or transported

Insure elevator protection during furniture delivery. There is no designated service/freight elevator. If it is not possible to block off one main elevator for hauling furniture, the contractor must be aware that they will potentially be using the elevator in conjunction with patients.

Provide list of installation crew to be on site. Lead installer to be called out with contact number provided.

Each installer must have a VA supplied badge to be on-site. Badges are to be given out at the start of each shift and turned in at the ID office at the end of each shift.

This project is being installed in a building that provides care to Psych and PTSD patients. For safety purposes all tools must be in a locked container and kept safe during transportation to the installation location. Contractor must be cognizant that excessive noise levels must be kept to a minimum. If issues arise contractor will be directed on how to proceed from the ID Department.

Tackboards to be installed 1 above desk

Overheads to be installed at 53 AFF to the bottom of the unit at freestanding desk areas

All freestanding desks to be mounted seamlessly to the wall with L-brackets. L-brackets will be used to keep desk location per design. This insures staff not moving product on their own. If desk is in front of a tiled wall, the desk will not be attached. No wall strips, tracks, or channels. Each desk to contain (1) grommet.

All furniture hardware to be provided by contractor for installation

If a worksurface is determined to be cut to fit, edge banding must be provided to cover the raw edge. All worksurface edges must be finished with edge banding. T-mold edging is not acceptable.

All stations/offices must be individually keyed alike. A master key is required if the manufacturer makes one.

Contractor is responsible to wipe down all installed product and vacuum upon completion of installation.

Contractor is responsible for removal and disposal of all recyclables and trash.

There is no location for product to be stored on-site. All product must be delivered to Room 1082C of Building 45 on the day of installation. If there is a change in project schedule, contractor will be advised where to place the uninstalled product upon the day of installation. Contractor must be flexible to any schedule changes. Any new location will be located on the NM VA Campus.

Contractors shall unload product at the dock located at the back of Building 41. Delivery trucks must be removed immediately after product is unloaded. The truck is not allowed to stay parked at the dock during the duration of the install. No exists, entrances, or hallways may be blocked during unloading. Product may be un-boxed at the loading dock or in the location of the installation. This loading dock is open to all vendors and may not be available at the time of furniture delivery. Contractor is responsible to offload product at the main door of Building 1 if the dock is unavailable. Patients also enter the building through this door. Tools and equipment must be contained in locked boxes for transportation.

Prepare and provide as built furniture drawings in PDF and AutoCAD formats to the NM VA Interior Design department.

Provide maintenance manuals for all products specified to the NM VA Interior Design department.

Vendor shall be an OEM, authorized dealer, authorized distributor or authorized (or certified) reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM, if applicable. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.Â

Important information: The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service Disabled Veteran Owned Small Business set aside. However, if response by Service Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 811219- Other Electronic and Precision Equipment Repair and Maintenance ($20.5K Average Annual Receipts).

Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov and complete Online Representations and Certifications Application (ORCA). Additionally, all Service Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the Department of Veterans Affairs Center for Veterans Enterprise VetBiz Registry located at http://vip.vetbiz.gov.

All interested Offerors should submit information by e-mail to william.cook2@va.gov. All information submissions shall be received no later than 3:30pm pm Eastern Time on Wednesday, July 24, 2019. After review of the responses to this announcement, the Government intends to proceed with the acquisition and a subsequent solicitation may be published.
Please consult the list of document viewers if you cannot open a file.
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Posted Date:
July 22, 2019
Description: 36C25819Q0367 36C25819Q0367.docx
Contracting Office Address :
Department of Veterans Affairs;NCO22-Gilbert Network Contracting;777 E. Missouri, Suite 300;Phoenix AZ 85014
Point of Contact(s) :

All Files
Jul 22, 2019
36C25819Q0367 36C258...
36C25819Q0367 36C25819Q0367.docx
General Information
Notice Type:
Sources Sought
Posted Date:
July 22, 2019
Response Date:
Archiving Policy:
Automatic, on specified date
Archive Date:
September 20, 2019
Original Set Aside:
Set Aside:
Classification Code:
Q -- Medical services
811 -- Repair and Maintenance/811219 -- Other Electronic and Precision Equipment Repair and Maintenance

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