PWPF Phase 2 Clearwell Improvements

CITY OF CUMMING APRIL 2026
PWPF - PHASE 2 CLEARWELL IMPROVEMENTS
REQUEST FOR PROPOSALS
The City of Cumming (Owner) is requesting Proposals from qualified contractors for the
construction of the following Project:
City of Cumming - #732-2 - PWPF - PHASE 2 CLEARWELL IMPROVEMENTS
Project Description:
PWPF - Clearwell Improvements: The Project will involve furnishing all materials,
labor, and equipment to install a new six (6) million-gallon clearwell, a new electrical
building sized and arranged for future electrical upgrades, new yard piping connecting
various parts of the proposed and existing facilities, and a new access road to this area. The
electrical upgrades shall include coordinating contractor's scope of work with Ga Power's
scope to provide power prior to commissioning.
Proposal Documents:
All Proposal Documents may be obtained from Prime Engineering, Inc. upon payment of $25.00
(non-refundable) by contacting David Valenzuela @ David.Valenzuela@stratusteam.com, Ted
Turner @ tturner@prime-eng.com AND Kalyn Keeney @ kkeeney@prime-eng.com. Ensure
all parties copied on your email correspondence. The Proposer shall be placed on the Plan
Holders list, receive electronic copies of Proposal Documents, and be eligible to submit a
proposal on the project. Checks should be made payable to City of Cumming and mailed to Ted
Turner c/o Prime Engineering, Inc. at 3715 Northside Parkway, NW, Building 300 - Suite 200,
Atlanta, GA 30327. Please reference the project and include the name, phone number, and email
address of your company contact. Hard copies of the Contract Documents will not be
available.
Pre-Proposal Conference:
A Mandatory Pre-Proposal Conference for the Project will be held on Tuesday, May 12, 2026,
1:00 pm at Cumming City Hall located at 100 Main Street, Suite 401, 4th Floor Conference
Room Cumming, GA 30040. Attendance for the Pre-Proposal Conference is mandatory to
be eligible to submit a proposal.
Examination of Contract Documents and Site:
It is the responsibility of each Bidder, before submitting a Bid, to (a) examine the Contract
Documents thoroughly, (b) visit the site to become familiar with the local conditions that may in
any manner affect cost, progress, performance or furnishing of the work, (c) consider federal, state
and local laws, ordinances, rules and regulations that may in any manner affect cost, progress,
performance or furnishing of the work; (d) study and carefully correlate Bidder's observations
with the Contract Documents, and (e) notify Owner/Engineer of all conflicts, errors of
discrepancies in the Contract Documents.
Bidders shall schedule any on-site visits, prior to proposal submittal, with Sam Rawlings @
(470) 421-1264 or SRawlins@cummingutilities.com
REQUEST FOR PROPOSALS Page 1 of 4

CITY OF CUMMING APRIL 2026
PWPF - PHASE 2 CLEARWELL IMPROVEMENTS
Proposal Due Date:
Proposals for the construction of the project will be accepted at Cumming City Hall, 4th Floor
Utility Department - Front Desk located at 100 Main Street, 4th Floor, Suite 401, Cumming,
GA 30040, no later than June 26, 2026, at 11:00 am EST. Any proposals received after this
appointed time will be considered late and will be returned unopened to the Proposer. The Proposal
due date can be changed only by addendum.
Proposer Questions:
The last day for submission of questions shall be No Later Than 4:00pm, Monday June 8, 2026.
All Proposer's questions shall be made in writing and addressed to Ted Turner at tturner@prime-
eng.com.
Procurement Schedule:
RFP Issued: Monday, April 27, 2026
Pre-Proposal Conference: Tuesday, May 12, 2026, 1:00 pm
Deadline for Proposer's Questions: Monday, June 8, 2026, 4:00 pm
Answers to Proposer's Questions: Friday, June 12, 2026, 4:00 pm
Proposal Due Date: Friday, June 26, 2026, 11:00 am
Instructions to Proposers:
Proposers interested in the Work are instructed to submit three (3) original hard copies and one
(1) electronic copy (non-returnable USB flash drive) of its complete proposal in accordance with
this RFP, No Later Than Friday, June 26, 2026, at 11:00 am EDT, unless otherwise changed
through an addendum to this RFP, to Cumming City Hall, Utility Department located at 100
Main Street, Cumming, GA 30040. Any proposals received after this appointed date and time
will not be considered and will be returned unopened to the Proposer.
All Proposals and all attachments must be submitted and delivered in a SEALED, non-
transparent envelope to City of Cumming Utility Department at the address shown below no later
than the date and time set for receipt of Proposals. Deliver OR mail the Proposal in a sealed
envelope/package to:
CITY OF CUMMING UTILITY DEPARTMENT
ATTN: JON HEARD
100 MAIN STREET
CUMMING, GA 30040
REQUEST FOR PROPOSALS Page 2 of 4

CITY OF CUMMING APRIL 2026
PWPF - PHASE 2 CLEARWELL IMPROVEMENTS
The front, lower right corner of each SEALED envelope/package must contain the following
information for proper identification:
PWPF - Phase 2 Clearwell Improvements
RFP #732-2
DUE: Friday, June 26, 2026 AT 11:00 EDT
1. Include Proposer name, address, phone number, and contact person on each sealed
envelope/package.
2. If Proposal is contained in multiple envelopes/packages, number each sealed
envelope/package sequentially, (i.e. "1 of 3", "2 of 3", "3 of 3", etc.).
All Proposals received no later than the appointed date and time will be date stamped at the City
of Cumming Utility Department located at 100 Main Street, Cumming, GA 30040.
Submission of Proposals by fax, email, website or other electronic means will not be accepted.
Any Proposals received after the stated date and time will not be considered. Late proposals will
not be opened at the public opening. Arrangements may be made for the unopened proposals to
be returned at the Proposer's request and expense.
Proposals may be withdrawn or modified only by written notification from the Proposer prior to
the appointed date and time for the opening of Proposals. Negligence on the part of the Proposer
in preparing the Proposal confers no right for withdrawal of the Proposer after it has been
opened.
The City of Cumming Utility Department reserves the right to seek additional/supplemental
representation on specific issues as needed.
Proposals should be typed. No changes in or corrections to Proposals will be allowed after
the Proposals are opened.
The signer of the Proposal must declare that the Proposal is fair and in good faith, without
collusion or fraud, and that the signer of the Proposal has the authority to bind the principal
Proposer.
The City will not be liable for any costs incurred by Proposer prior to entering into a contract.
Therefore, all Proposers are encouraged to provide a simple, straightforward, and concise
description of their abilities to meet the RFP requirements.
Required Forms, Documents and Certifications:
A satisfactory Proposal Bond (in the amount of 5% of the Proposal Amount), executed by the
Proposer and an acceptable surety company listed in the latest issue of U.S. Treasury Circular 570,
shall accompany the Proposal. The Owner reserves the right to: reject any or all Proposals, waive
any informality, evaluate Proposals, and accept any Proposal, which in their opinion, may be in
their best interest.
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CITY OF CUMMING APRIL 2026
PWPF - PHASE 2 CLEARWELL IMPROVEMENTS
The following forms must be fully filled out and signed by a person with authority to bind the
Proposer, notarized where applicable, and shall accompany the Proposal:
Section 00 41 13 Proposal Form
Section 00 43 13 Proposal Bond Form and required attachment(s)
Section 00 45 16 Statement of Proposer Qualifications and required Schedules
The successful Proposer for this Contract will be required to furnish a satisfactory Performance
Bond and a Labor and Material Payment Bond, with a corporate surety licensed to do business
in the State of Georgia, with a rating of not less than A- and approved by the OWNER and
listed in the latest issue of U.S. Treasury Circular 570, with each Bond in the amount of 100% of
any awarded Contract amount. Performance and Payment Bonds are NOT required to propose,
however, shall be required after award.
Proposal Evaluation:
Each proposal will be reviewed to determine whether it has been submitted in accordance with
the proposal requirements. Proposals deemed non-responsive will be rejected from further
review and the Proposer will be notified in writing.
Proposals deemed responsive will be evaluated on the evaluation criteria set forth in this RFP.
Selection will include an analysis of proposals by an Evaluation Committee composed of City
personnel who will review the proposal submittals in accordance with the submittal requirements
and the evaluation criteria set forth in this RFP. Other factors, as detailed in the RFP, will be
considered in determining which proposal will be deemed best to meet the needs of City of
Cumming Utility Department. Award will not necessarily be based on cost alone. The City of
Cumming Utility Department reserves the right to reject any and all Proposals
Evaluation Criteria:
REQUEST FOR PROPOSALS Page 4 of 4