PWC Caesar Creek Dog Park Paver Install

The Ohio Department of Natural Resources is requesting bids for: Paver Install Caesar Creek State Park Dog Park

Ordering Division and address: PWC Caesar Creek Park 8570 East SR 73Waynesville Ohio 45068

Specifications

Project Overview: Construction of the memorial area at the Lagore Memorial Dog Park. The area will include a brick paver area (Plaza Area) with a partial star inlay and two sitters (Sitter Area). The layout and locations will be identified and marked prior to the job start date. Review drawing for overall design and layout.

General Requirements

• Avoid damaging existing infrastructure (e.g., fences, paths).

• Haul all excavated material offsite.

• Any material beyond the material provided to complete the project will be the responsibility of the contractor.

Proposal Submission Requirements

• All Submissions must include detailed installation plans, specifying materials to be used.

• Itemized material and labor costs

Plaza Area Requirements

Design and Size

• Area: Approximately 1200sqft, 29-ft radius semicircle

• Design layout: Herringbone pattern. Paver sizes will be primarily 4”x8” standard paver. The arch border will include 8”x 8” pavers spread evenly with 4” x 8” in-between. The pavers will consist of two colors, Regimental Full Range (RFR) and Wheatfield (WF) o #1 - Inlay star (WF 4”x8” pavers)

o #2 – Background (RFR 4”x8” pavers)

o #3 – Border (RFR 8”x8” and 4”x8” pavers)

Provided Materials

• Pavers: Belden brand pavers listed below will be provided by Friends of Ohio K9. o 3008ea RFR 4x8 pavers

o 1504ea WF 4x8 pavers

o 50ea RFR 8x8 pavers

• Additional pavers required to finish the project to be purchased by the Contractor.

• All other materials needed to complete the project: Must be provided by the contractor

Site Preparation

• Excavate the Area: To ensure minimum base specifications o Compacted base – Minimum of 6 inches for the base material compacted

o Bedding sand - Minimum of 1 inch sand layer.

• Ensure Drainage: Slope area (1-2%) for drainage.

• Install Landscape Fabric: Required for weed control and drainage.

Laying the Pavers

• Pavers: Paver height is to be equal to the walkway currently onsite. Ensure no trip hazards are created.

Finishing

• Spread Polymeric Sand Over Pavers: Ensure all gaps between the pavers are filled.

• Compact Again: Use a plate compactor to press the pavers down and ensure the sand fills the gaps.

Edging

• Install edging around the perimeter to hold the pavers in place.

Sitter Area Requirements

Design and Size

• Sitter locations: The sitter areas will be marked prior to the contractor’s start date.

• Number of Sitters: The current project includes two sitters. Please refer to the drawings for

details.

Provided Materials:

• Blocks: 300 Wall blocks will be provided by Friends of Ohio K9 o 300ea 4” H x 11.5” L x 7” D Gray/Charcoal (Lowes, Item #456182/Model #179-GW-GC)

o Contractor responsible for additional blocks needed beyond the initial 300.

• All other materials needed to complete the project: Must be

provided by the contractor

Sitter Dimensions and Design

• Dimensions: Sitters should be four blocks high, above ground, to ensure comfort and ease of access.

• Design Considerations: Refer to drawing for design and shape details.

Installation Requirements

• Site Preparation: o Clear the sitter areas of debris and ensure the ground is level, stable, and compacted.

o Create a solid base (e.g., compacted gravel or a concrete pad) to ensure stability.

• Securing the Sitters: Secure stone seating elements in place using appropriate fasteners, anchors, or adhesive materials to prevent movement or shifting.

Items required with the Proposal

1. Company history and years of relevant experience.

2. Demonstrate consult, design, and completion of similarly scoped hardscape projects. Provide examples, with descriptions and photos. (2-3)

3. Proposed timeline, work plan and demonstration of capacity to meet deadline.

4. List of equipment to be used

5. Communication plan

6. Warranty plan

All work must be completed by May 20, 2026

Delivery Caesar Creek State Park 8570 East SR 73 Waynesville Ohio 45068 Tiffany DeChant-Hunt, Park Manager

614-314-3714; Tiffany.DeChant-Hunt@dnr.ohio.gov

F.O.B. DESTINATION/PRE-PAID/ALLOWED. The Contractor must provide Deliverables under this Contract F.O.B. Destination/Pre-Paid/Allowed. The place of destination will be specified by the Ordering Agency on the agency’s purchase order or other ordering document. Cost of the freight must be borne and paid by the Contractor unless otherwise stated.

All risk of loss, regardless of the cause, will remain with the Contractor until title to the Deliverable passes to the State. Unless otherwise provided in this Contract, the State will determine whether the Contractor provided each Deliverable required in this Contract and has fully met all work requirements of this Contract. Title to any Deliverables will pass to the State on Acceptance of the Deliverable.

Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.

Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by line item.

Site Visit & Point of Contact

Prior to submitting a bid response, offerors are encouraged to visit Caesar Creek State Park 8570 East SR 73 Waynesville Ohio 45068 Tiffany DeChant-Hunt, Park Manager 614-314-3714; Tiffany.DeChant-Hunt@dnr.ohio.gov

Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract.

Bill to information:

Invoices Origin-DNR-473

All invoices must be submitted DIRECTLY to Financial Shared Services (FSS).

There are two options available to submit invoices to FSS:

• EMAIL the invoice to: invoices@ohio.gov

• MAIL the invoice to: Financial Shared Services, PO Box 182880, Columbus, Ohio 43218-2880

In order to process your invoice, please make sure all the required information listed below is on your invoice before submitting it to FSS or they will be returned for not being a proper invoice.

1. Must include the Purchase Order (PO) number assigned. You may shorten it to the last five digits.

2. Supplier full name as it appears on your PO.

3. The Ship to and/or service facility name and full address

4. Unique invoice number

5. Date of service or date work was completed.

6. Complete itemization of services performed, materials or goods supplied and/or labor furnished.

7. Line charge(s). If parts are included, please break out the line charges with product and charges separately.

8. No State of Ohio sales tax

9. Remit to address must match our records for payment

10. This PO is only valid for the goods and/or services received through June 30, 2026.

11. Any goods/services received after June 30, 2026 will require a new PO.

All fields mentioned above are required to count as a correct invoice; failure to provide this information will result in a returned invoice and delayed payment.