2607-PW SOLID WASTE, YARD TRASH, RESIDENTIAL RECYCLABLE MATERIALS AND TRANSPORTATION SERVICES Addendum 1

RFP NUMBER 2607-PW
Solid Waste, Yard Trash, Residential Recyclable Materials and
Transportation Services
CITY OF DADE CITY
38020 MERIDIAN AVE
DADE CITY, FL 33525
PHONE: (352) 523-5050
FAX: (352)521-1422
Bid Due Date: April 16, 2026
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INDEX
RFP NUMBER 2607-PW
Solid Waste, Yard Trash, Residential Recyclable Materials
and Transportation Services
Part I General Information & Scope of Work ................................................................ Page 3
Part II Information Required from Proposers .................................................................Page 14
Part III Criteria for Selection .......................................................................................... Page 18
The following documents must be returned with your bid:
Drug-Free Workplace Certification ................................................................................ Page 20
Public Entity Crime Statement ...................................................................................... Page 22
Anti-Collusion Statement ............................................................................................... Page 24
Human Trafficking Affidavit ............................................................................... Page 25
Conflict of Interest Affidavit ............................................................................... Page 26
All additional supplemental information requested in the RFP and/or Bid Form
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RFP NUMBER 2607-PW
Solid Waste, Yard Trash, Residential Recyclable Materials and
Transportation Services
BID DUE DATE: April 16, 2026 AT 2:30 PM
NOTICE IS HEREBY GIVEN that sealed quotes will be received by the City of Dade City (City) until
2:30 PM, Local Time, April 16, 2026 to provide Solid Waste, Yard Trash, Residential Recyclable
Materials and Transportation Services.
Brief Description:
The City will receive sealed bids for the services of a Qualified and Experienced Solid Waste
Collection and Transportation Contractor to provide the required vehicles, materials, tools,
equipment, labor, and supervision to safely perform the specified services. The service shall
include, but not be limited to: The collection and disposal of residential and commercial solid
waste from the various designated areas of the City of Dade City.
SCOPE OF SERVICE
1. Examination of Sites
* Before submitting a bid, bidders shall carefully examine the entire area as shown on the accompanying
map indicating designated residential days of collection, the various means of approach, and all areas
to be serviced.
* Bidders must make all necessary investigations to inform themselves thoroughly of all difficulties
involved in completing the work in accordance with the Contract Documents.
* Bidders must examine the Maps, Specifications, and other Contract Documents, and exercise their own
judgment as to the nature of all work to be done.
* By submitting a bid, the Bidder represents that they have fully examined the collection area, disposal
site, specifications, and all Contract Documents. The Contractor will not be entitled to additional
compensation if conditions require methods or equipment other than anticipated at the time of the bid.
2. Contract Items
Commercial Solid Waste
* The refuse bin rate bid will determine payment for commercial establishments using
these containers.
* Contractor agrees to pay the City a franchise fee equal to 10% of gross charges for all
commercial collections.
Extra Work
Contractor shall bid for extra work beyond normal residential and commercial service,
including yard trash, large household items, and special requests (see Section 5.01(f)).
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Special Service
The City provides back-door residential collection for citizens physically unable to move
containers. Contractor shall provide this service at no additional fee.
City-Owned Facilities or Property
Contractor will provide, at no charge, containers and collection services to all existing
or future City-owned buildings, facilities, and property.
City-owned facilities include:
Buildings: City Hall (8 yd. dumpster), City Equipment Yard (8 yd.x2), James Irvin
Center (6 yd.), Sewer Plant (2 yd. x2 for bar screening)
Parks/Ballfields: Price Park (2 yd.), Hibiscus Park (4 yd.), Watson Ballfield (4 yd.),
Mickens Field (4 yd.)
Street Cans/Downtown: 19 cans at designated locations, checked daily
Contractor shall provide roll-off boxes for street sweeper disposal (20 yd.) and yard
waste (20 yd.) at Public Works Yard. Maximum 3 monthly pickups as needed.
Special Events: Contractor shall provide services for downtown events, including
Scarecrow Festival, Country Christmas Stroll, Kumquat Festival, and neighborhood
cleanups. Services include roll-offs, and recycling, etc., at no charge to the City.
3. Work Standards
All work shall be performed according to Contract Documents, using best modern practices
and workmanship of the highest quality.
Collection methods and equipment are at the Contractor's discretion, provided safety and
efficiency standards are met.
Collection service days must align with scheduled residential service days.
4. Preservation of Property & HOA Streets
Contractor shall preserve all property along or near collection routes, including public
utilities, trees, lawns, monuments, fences, pipes, buildings, streets, and HOA or private
streets.
Contractor assumes all liability for any damages to HOA, public streets, or private streets
during collection, including leaking truck fluids or trash compaction fluids. Spills must be
cleaned within 24 hours of notification.
If property is damaged and the Contractor fails to restore it, the City may repair it at the
Contractor's expense, with costs deducted from payments due.
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5. Contract Term & Rates
Term: 5 years, renewable for additional periods as approved by the City Commission.
Annual rates will be adjusted according to the CPI, not exceeding a 3% net increase, unless
negotiated otherwise.
6. Work Included
Contractor shall provide all labor, supervision, materials, vehicles, fuel, tools, equipment, and
other means necessary to complete the work.
Contractor shall maintain all equipment in good working condition and provide evidence of
sufficient vehicles and personnel to meet service requirements.
Intent: All work required in Specifications, Maps, and Lists shall be performed, even if not
explicitly described, in accordance with best practices and highest quality workmanship.
Vehicles used to service any routes in the city be available for inspection by a designated
city representative at any time.
7. Collection Schedule
Contractor shall submit a collection schedule for City approval.
Schedule shall ensure regular service for all residential and commercial customers.
Commercial collection schedules shall remain unchanged for at least 90 days unless
customer or City requests changes.
8. Collection & Materials
Residential Collection:
Garbage, yard trash, small junk, and rubbish.
Brush/branches limited to 4 ft. length, 6 in. diameter, and 50 lbs per bundle.
Commercial Collection:
Garbage, trash, rubbish, junk, and other waste from commercial establishments in bins
or approved containers.
Materials outside containers are not required to be collected, except yard trash.
Materials Not Collected:
Hazardous waste, infectious waste, concrete, rubble, remodeling/demolition debris, and
large appliances like washers, dryers, ovens, box springs, sleeper sofas, tires.
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9. Employee Conduct
Employees shall prohibit alcohol or controlled substances while on duty.
Crew leaders shall act as spokespersons.
Employees shall maintain neat and clean clothing (shirts required at all times).
Employees shall not trespass, litter, or tamper with property.
Employees shall conduct themselves in a professional manner when dealing with the
public, using no foul language, offensive speech, or body language.
10. Collection Trucks
Vehicles must be well-maintained, leak-proof, enclosed, uniform in color, and clearly marked
with company name, phone, permit, and vehicle ID.
Trucks must carry shovels and brooms for cleanup of spillage.
Trucks shall be kept sanitary and washed at least weekly, weather permitting.
11. Complaints & Diligence
Contractor shall exercise care to prevent spills, drop-offs, or littering.
Contractor shall respond to complaints in a timely manner. Fines may apply:
* Spilled refuse cleanup within 2 hours: $5 per occurrence
* Failure to resolve complaints within 5 working hours: $5 per occurrence
* Repeated complaints at same address: $20 per occurrence
12. Disposal Sites
Waste shall only be transported to approved disposal sites within Pasco County.
Contractor is responsible for all disposal fees and supervision of personnel at disposal sites.
13. Verbal Agreements
No verbal agreements or conversations with City employees shall affect or modify any Contract
terms.
14. Payments
City shall pay Contractor monthly, subject to verification.
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Adjustments to vacant or uninhabitable residences will be made.
Contractor is responsible for billing commercial accounts for their own collection services.
PART I GENERAL INFORMATION
1.1. PURPOSE
The City of Dade City is seeking qualified firms and to establish a firm fixed price to ensure that
the City is always receiving the most economical service costs while maximizing the quality and
level of service. A contract/agreement resulting from this RFP shall be subject to the terms
and conditions set forth in a City Contract and any terms and conditions included in this RFP.
The City reserves the right to include in any contract document such terms and conditions, as
it deems necessary for the proper protection of the rights of the City. The City will not be
obligated to sign any contracts, agreements or other documents provided by the Contractor(s)
with their submittal.
1.2. OBJECTIVE
The primary objective of the Request for Proposals (RFP) is the selection and ranking of the
most qualified and experienced proposer in providing services.
1.3. ISSUING OFFICE
The contracting agency shall be the City of Dade City, located at 38020 Meridian Avenue, Dade
City, FL 33525.
1.4. REJECTION
The City reserves the right to accept or reject any or all proposals or to waive any informality,
existing in any proposal, or to accept the proposal which best serves the interest and intent of
this project from the most responsive and responsible proposer.
A. The City may reject bids if:
* The Proposer mistakes or conceals any material face in the bid, or if,
* The bid does not strictly conform to the law or requirements of the bid; or if,
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* The bid is conditional, except that the Proposer may qualify his/her bid for
acceptance by the City on an "all or none" basis, or a "low term" basis. An "all or
none" basis must include all items upon which bids are invited.
B. The City may, however, reject all bids whenever it is deemed in the best interest of the
City to do so, and may reject any part of a bid.
C. The City reserves the right to waive any minor irregularity, technicality, or omission if
the City determines that doing so will serve the City's best interests. The city may reject
any response not submitted in the manner specified by the solicitation documents.
D. The City reserves the right to award a contract to the next most qualified proposer if
a successful proposer does not execute a contract within thirty (30) days after
approval of the selection by the City.
E. The City reserves the right to cancel a solicitation at any time prior to approval of
the award by the City.
F. Proposals will not be considered from vendors who are currently involved in official
reorganization or bankruptcy proceedings.
1.5. Local, State and Federal Compliance Requirements
Proposers shall comply with local, state, and federal directives, orders and laws as
applicable to this RFP and subsequent contract(s) including but not limited to:
A. Equal Employment Opportunity (EEO), in compliance with Executive Order 11246, as
applicable to this RFP and subsequent contract(s).
B. Minority Business Enterprise (MBE), as applicable to this RFP and subsequent
contract(s).
C. Human Trafficking Affidavit
D. Occupational Safety and Health Act (OSHA), as applicable to this RFP and
subsequent contract(s).
E. Pursuant to Section 787.06(13), Florida Statutes, whenever a contract is
executed between a non-governmental entity and a governmental entity,
the nongovernmental entity must provide an affidavit signed by an officer
or a representative under penalty of perjury attesting that the non-
governmental entity does not use coercion of labor services as defined in
Section 787.06, Florida Statutes. A copy of the Affidavit is attached hereto
and should be executed and included in the RFP response as set forth in
Section 2.7 herein.
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F. Other mandatory terms required by federal and state laws and regulations
may be included in the final contract even if not referenced herein.
G. Possession of the correct occupational license, professional license, and
any other authorizations necessary to carry out and perform the work
required by the discipline and/or project pursuant to all applicable Federal,
State, and Local Law, Statute, Ordinances, and rules and regulations of
any kind. Copies of the required licenses must be submitted with the
bid/proposal response indicating that the entity proposing, as well as the
team assigned, are properly licenses to perform the activities or work
included in this RFP and the contract documents.
1.6. Variance in Conditions
Any and all Special Conditions and Specifications hereto which vary from the General
Conditions shall have precedence.
1.7. INQUIRIES AND ADDENDA
No oral interpretation of this Request for Proposal shall be considered binding. The City shall
be bound by information and statements only when such statements are written and executed
under the authority of the City.
All such requests for information shall be made in writing and the person submitting
the request will be responsible for prompt delivery. Any interpretation of the RFP, if
made, will be made only by addendum duly issued. The City will not be responsible for
any other explanation or interpretation of the proposed RFP made or given prior to the
award of contract.
All questions regarding responses to this Request for Proposals (RFP) must be in writing,
via e-mail to Tina Mauriello at tmauriello@dadecityfl.com no later than April 10, 2026, at
5:00 PM.
1.8. MANDATORY PRE-BID CONFERENCE
A Mandatory Pre-Bid Conference will not be required for all bidders.
1.9. DELIVERY OF PROPOSAL
Offers by telephone shall not be accepted. Also, proposers are instructed NOT to fax their
proposal. Faxed proposals shall be rejected as non-responsive regardless of when the fax is
received.
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Respondents are cautioned that they are responsible for delivery to the specific location cited
above. Therefore, if your proposal is delivered by an express mail carrier or by any other
means, it is your responsibility to ensure delivery to the above address. This office will not be
responsible for deliveries made to any place other than the specified address.
It is the sole responsibility of the proposer to ensure that his or her proposal reaches the Public
Works Department. The time and date for receipt of proposals will be scrupulously observed.
The City shall not be responsible for late deliveries or mail delays. All proposals will be opened
publicly, and the names of the proposer will be read aloud.
1.10. WITHDRAWAL OF PROPOSAL
Proposals may be withdrawn prior to the time set for bid opening. Such requests must be in
writing and mailed or hand delivered to the address rendered herein.
1.11. LATE PROPOSALS OR MODIFICATIONS
A. Proposals and modifications received after the time set for the bid opening will not be
considered.
B. Modifications in writing received prior to the time set for bid opening will be accepted
and considered.
Statute 218.755
218.755 Prompt processing of change orders.-For any contract for construction services entered
into on or after July 1, 2025, if a local governmental entity receives from its contractor a price quote
for a change order requested or issued by the local governmental entity for construction services,
and the price quote conforms to all statutory requirements and contractual requirements for the
project, the local governmental entity must approve or deny the price quote and send written notice
of that decision to the contractor within 35 days after receipt of such quote. A denial notice must
specify the alleged deficiencies in the price quote and the actions necessary to remedy those
deficiencies. If the local governmental entity fails to provide the contractor with a notice in
compliance with this section, the change order and price quote are deemed approved, and the
local governmental entity must pay the contractor the amount stated in the price quote upon the
completion of the change order. A contract between a local governmental entity and a contractor
may not alter the local governmental entity's duties under this section.
1.12. PROPOSER RESPONSIBILITIES
The selected proposer shall be required to assume responsibility for all services offered in his
proposal. The selected proposer shall be the sole point of contact with regard to contractual
matters including payments and work product resulting from the contract.
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