PW/27-04 School Grounds Maintenance 1

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TOWN OF BROO OOKKKLLLIIINNE
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Department of PPuuubbbllliiiccc WWWooorrrkkksss
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333 Washiiinnngggtttooonnn SSStttrrreeeeett
Brooklinee,,, MMMAAA 000222444444555---66688866633
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NOTICEEE TTTOOO CCCOOONNNTTTRRRAACTORS
SSSPPPEEECCCIIIFFFIIICCCAAATTTIONS
PROPOSAAALLL anddd CCCOONNTTRACT AGREEMENT
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For
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SCHOOOOOOLLL GGGRRROOOUNDS MAINTENANCE 1
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CCCOOONNNTRACT No. PW/27-04
This Proposal To Be Opened And Read:
June 3, 2026 at 9:00 AM Local Time
Name of Contractor:

SPECIAL NOTICE
A Pre-Bid Meeting will be held on May 27, 2026 at 9:00 AM in Town Hall Room 408. The pre-
bid meeting is not mandatory. Questions shall be submitted by Thursday, May 28, 2026 to ensure
responses before the bid opening.
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The following pages shall be filled out completely at the time of bidding:
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Proposal P-1B to P-11
Bid security in the amount of 5% of Bid in a sealed envelope shallllll bbbeee aattttaaaccchhheeeddd tttooo ttthhhee outside of
Bid Book envelope.
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ALL PROPOSAL PAGES SHALL BE SUBMITTED
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Contract No. PW/27-04
School Grounds Maintenance 1
BID DUE: June 3, 2026 at 9:00 AM Local TTTiiimmmee
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The following pages shall be filled oouuuttt cccooommmpppllleeettteeelllyy ssuubbbssseeeqqquuent to the time of contract award:
Contractor's Certification SC-14
Certificate of Non-Discriminnnaation SC-16
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Contract C-1 to C-5
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Rev 04/2016

INDEX
School Grounds Maintenance 1
CONTRACT NUMBER PW/27-04
NOTICE TO CONTRACTORS ................................I-1
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SPECIAL PROVISIONS ...........................................SP-1 to SP-1000
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SPECIAL CONDITIONS ..........................................SC-1 tooo SSSCCC---111666
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SCOPE OF WORK ....................................................SWWW---111 tttooo SSSWWW---222
SUPPLEMENTAL SPECIFICATIONS ........ ..................SSSSSS---111 tttooo SSSSSS---11177
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DRAWINGS ..................................................................................D-1 tttooo DDD---555
PROPOSAL ..................................................................................................................PP--1 to P-11
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CONTRACT .........................................................................................................................C-1 to C-5
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Rev 04/2016

TOWN OF BROOKLINE
NOTICE TO CONTRACTORS
Sealed bids for proposals addressed to the Commissioner of Public Works, Brookline, and
endorsed, "School Grounds Maintenance 1", Contract No. PW/27-04, will be received at the
office of the Brookline Department of Public Works, Town Hall, 333 Washington Street, Fourth
Floor, Brookline, Massachusetts, until Wednesday, June 3, 2026, at 9:00 ADM local ttime, and at
that time will be publicly read in Town Hall Room 408.
Project specifications, including proposal forms, may be obtainedd aaattt ttthhheee EEEnnngggiiinnneeeeeerriing
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Office, Town Hall, 333 Washington Street, Fourth Floor, Brooklinnneee,,, MMMaaassssssaaaccchhhuuussseeettttttsss,,, on
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Wednesday, May 20, 2026, upon payment of a NON-REFUNDABLLEE CCHHHAAARRRGGGEEE OOOFFF FFFIIIFTY
($50.00) DOLLARS or requested digitally free of charge.
Bid security in the form of a bid bond or certified check iiinnn ttthhheee aaammmooouuunnnttt ooff 5% of the bid
payable to the Town of Brookline is required. Bid Rsecurity sshhaall not bbbeee eeennnccclllooossseeeddd wwith the proposal
but shall be delivered separately to the office of the Depppaaarrrtttmmmeeennntt of Publlliiiccc WWWooorks, attached to the
outside of the bid proposal.
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The successful bidder shall furnish guaraanntteeee bbooonnndddsss iiinnn ttthhheee fffooorrrmmm of a performance bond and
a payment bond, each in the amount equal to 111000000%%% ooofffff ttthhheee bbbiiiddd,,, ffrroomm a surety company satisfactory
to the Town.
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Minimum wage rates have bbbeeeeeennn fffiiixxxeeeddd bbbyyy ttthhheee MMMassachusetts Department of Labor and
Industries and shall be in conformmaaannnccceee wwwiiittthhh SSSeeeccctttiiiooonnn 222666 through Section 27G of Chapter 149 of the
Massachusetts General Laws. Thhheee TTTooowwwnnn iiss aann eeqqual opportunity employer and will require
compliance with its ATffirmaaatttiiivvve Actiooonnn ppprrroooggrraamm aand with the Affirmative Actions stated in Article
4.4 of the Town by-law.
A Opre-bid coonnfffeeerrreeennnccceee aaadddvvviissiinngg bbidders of bid conditions and Affirmative Action Guidelines
will be held in TTTooowwwnnn HHHaaallllll RRRoooooommm 44400088,, on Wednesday, May 27, 2026, at 9:00 AM local time.
Thhee pprrrooopppooosssaaalll pppaaagggeeesss sshhaallll be submitted for comparison of bids.
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TThhheee CCCooommmmmmiiissssssiiiooonnneeerrr of Public Works reserves the right to reject any or all bids, or to accept
annnyyy bbbiiiddd,,, ooorrr tttooo dddeeefffeeerr tthhee sstart of work operations should she deem it in the best interest of the Town
to dddooo sssooo...
Erin Chute
Commissioner of Public Works
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SPECIAL PROVISIONS
The 1988 edition of "STANDARD SPECIFICATIONS FOR HIGHWAYS, BRIDGES
AND WATERWAYS" of the Commonwealth of Massachusetts, Department of Public Works
including supplementary specifications, amendments and addenda thereto are incorporated by
reference in this Proposal and Contract and are referred to as the "STANDARD
SPECIFICATIONS".
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The "STANDARD SPECIFICATIONS" are revised by the following ssspppeeeccciiiaaalll ppprrrooovvvisions
to conform with practices of the Town of Brookline. In case of conflict beetttwwweeeeeennn ttthhheeessseee SSSpppeeccial
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Provisions and the aforesaid "STANDARD SPECIFICATIONS", these SSSpppeeeccciiiaaalll PPPrrrooovvviiisssiiiooonnnsss ssshhaall
take precedence and shall govern. B
The enforcement of the requirements of any of the followwwiiinnnggg SSSpppeeeccciiiaaalll PPPrrrooovvviiisssiiiooonns shall not
be constructed as waiving any of the rights of the Party of the Fiiirrrsssttt PPPaaarrrttt cccooonnntttaaaiiinnneedd in any of the
other divisions of the contract. R
This contract shall be interpreted in accordanccceee wwwiiittthhh ttthhhee llaws of ttthe Commonwealth of
Massachusetts. All actions, claims and disputess hhheeerrreeeuuunnndddeeerrr ssshhhaaalllll bbe presented to a court or
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agency of the Commonwealth of Massachusetts..
SEECCCTTTIIIOOONNN 111...000000
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DEEEFFFIIINNNIIITTTIIIOOONNN OOOFFF TTTEEERRMS
1.01 Definition of Terms (p age 333)))
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The following wwwooorrrdddss,, termsss,,, ooorr their pronouns used in the "STANDARD
SPECIFICATIONS" shhhaaallllll bbbeee uunnddeerrstood to mean as follows:
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Chief Engineer ............................................................................................................................The Commissioner of Public Works, Town
of Brookline
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Commissssssiiiooonnneeerrr,,, CCCooommmmmmiiissssssiiiooonnneerrs
and BBooaarrddd ooofff CCCooommmmmmiiissssssiiiooonnneeers .....................................The Board of Selectmen, Brookline,
Massachusetts
Commmmooonnnwwweeeaaalllttthhh ................................................................The Town of Brookline
Departmennttt .................................................................The Town of Brookline Department of
Public Works
Department Secretary .................................................Administrative Assistant, Town of
Brookline, Department of Public Works
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Engineer, Resident Engineer,
Research and Materials Engineer ...............................The Commissioner of Public Works, Town
of Brookline, acting directly or through an
authorized representative acting within the
scope of the particular duties entrusted to
him.
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Notice to Contractors .................................................The notice published in nnneeewwwssspppaaapppeeers or
publicly posted withinnn ttthhheee TTTooowwwnnn of
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Brookline announcinggg ttthhheee tttiiimmmeee aaannnddd ppplllaaaccceee ffor
the openingB of bids ffoorrr wwwooorrrkkk tttooo bbbeee dddooonnneee...
Party of the First Part .................................................The Town offf BBBrrrooooookkkllliiinnneee aaaccctttiiinnnggg tthhrough its
duly au thorizzzeeeddd oooffffffiiiccciiiaaalllsss...
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Right of Way ..............................................................Thatt aaarrreeeaa whichhh hhhaaasss bbbeen laid out or
acccqqquuuiiirrreeeddd fffooorr mmunicipaaalll purposes.
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Special Provisions .............................................................TTThhheee ssspppeeeccciiiaaalll dddiiirrections, provisions and
rrreeeqqquuuiiirrreeemmmeennttss pprepared to cover proposed
wwwooorrrkkk nnnooottt ssaatisfactorily provided for by the
""SSTTTAAANNDDARD SPECIFICATIONS". These
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sspppeeeccciiiaall provisions shall be included within
ttthhheee general term "STANDARD
SSPECIFICATIONS" and shall be made a
part of the contract with the express purpose
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that they shall prevail over all other
specifications.
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Specifications ............................................................................................................................The directions, provisions and requirements
contained herein and contained in the
aforesaid "STANDARD
N SPECIFICATIONS", together with all
written agreements made or to be made
pertaining to the method and manner of
performing the work of the quantities and
qualities of materials to be furnished under
the contract.
Supervisor of Fiscal Management .............................Administrative Assistant, Town of
Brookline, Department of Public Works.
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SECTION 2.00
PROPOSAL REQUIREMENTS AND CONDITIONS
2.01 Proposal Forms and Plans (page 7)
B. Issuance of Proposal Forms and Plans
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Revise as follows:
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First paragraph - Delete lines 7, 8 and 9 and Add:
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that "Approval for Proposal Form" to the Engineering Division, Deeepppaaarrrtttmmmeeennnttt ooofff PPPuuubbbllliiiccc Works,
4th Floor, 333 Washington Street, Brookline, Massachusetts, accooommmpppaaannniiieeeddd bbbyyy cccaaassshhh,,, bbaank check,
certified check or money order in the amount stated in the " Noticcceee tttooo CCCooonnntttrrraaaccctttooorrrsss""" mmmade payable
to the Town of Brookline.
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2.05 Delivery of Proposals (page 9)
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Revise as follows:
Each proposal shall be submitted to the AAdddmmmiiinnniiissstttrrraaatttiiivvveee AAAssssssiiisssttaant of the Department of Public
Works, Town of Brookline, sealed in aann eeennnvvveellooppee oonnn wwwhhiicchh is clearly indicated the contents,
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including the name of the municipalliiitttyyy iiinnn wwwhhhiiiccchhh ttthhheee iiimmmppprrovement is to be made, and the name
and address of the Bidder.
If forwarded by mail, prefeerably byyy rrreeegggiisstteerreedd mmail, the above mentioned envelope shall be
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enclosed in another envellooopppeee wwwhhich shaaallllll bbbeee aaddddressed to the Office Manger, Town of Brookline,
Department of Public WWWooorrrkkkss,, BBrrooookline, MMMaassachusetts. Proposals received at the office of the
Administrative Asssiissstttaaannnttt aaafffttteeerrr tthhee ttime for opening of bids designated in the Notice to
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Contractors will bbbeee rrreeetttuuurrrnnneeeddd tttooo ttthhheee bbiidddder unopened.
2.07 Withddrraaawwwaaalll ooofff PPPrrrooopppooossaallss (page 9)
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Revisee aasss fffooollllllooowwwsss:::
A bbbiiiddddddeeerrr mmmaaayyy wwwiiittthhddraw his proposal provided the request in writing is in the hands of the
Admmmiiinnniiissstttrrraaatttiiivvveee AAAsssssistant of the Department of Public Works, Town of Brookline, by the time set
for opennniiinnnggg pprrooposals. When such proposal is reached during the opening of the bids it will be
returned tooo ttthhhe bidder unopened.
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2.11 Competency of Bidders (page 10)
Revise as follows:
No contract will be awarded except to responsible bidders capable of performing the class of
work contemplated. Before the award of the contract, any bidder may be required to show that
he has the necessary facilities, experience, ability and financial resources to perform the work in
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a satisfactory manner and within the time stipulated. If the contract contains specciiaall wwork of a
complicated nature or if it contains items for materials or work experience, herrr wwwiiillllll bbbeee rrreeequired
to show proof that he has a satisfactory record of similar work performed or mmmaaattteeerrriiiaaalllsss fffuuurrrnnniiisshhed
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under other contracts. A bidder who fails to comply with this requirementtt wwwiiillllll nnnooottt bbbeee cccooonnnsssiiidddeerreed
for award of contract. B
SECTION 3.00
AWARD AND EXECUTION OF CCONTRRRAAACCCTTT
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3.05 Execution of Contract (page 11)
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Revise as follows:
The prepared contract and bond forms wwwiiillllll bbbeee ssseeennnttt wwwiiittthhh tthhe notification of award to the
successful bidder who shall execute anddd dddeeellliiivvveeerrr ttthhheee cccooonnntttrrraaacctt aand furnish the surety, in conformity
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with the stipulations contained in Subbbssseeeccctttiiiooonnn 333...000444,,, aaannnddd SSSuuubbsection 7.05 in the amounts named in
the Special Provisions, to the Deepppaaarrrtttmmmeeennnttt wwwiiittthhhiiinnn ssseeevvveeennn (7) calendar days after the date of the
award.
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The contract shall be in wwwrrriiitttiiinnngg and be eeexxxeeecccuutteed in quadruplicate; one of which shall be retained
by the Brookline Seleeeccctttmmmeeennn,, oonnee retaineddd by the Department, and one each delivered to the
Comptroller of the TTooowwwnnn ooofff BBBrrroooookklliinnee and the contractor.
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SECTION 5.00
N CONTROL OF WORK
5.000666 AAAdddjjjaaaccceeennnttt CCCooonnntttrrraaacts (page 17)
Add ttthhheee fffooollllllooowwwiiinnnggg paragraph:
The Contrrraaaccctor's attention is directed to the fact that work by utility companies, municipal
departments and other contractors will be carried on concurrently within and adjacent to the
limits of the contract. The said companies, departments and other contractors will require access
over the site and the Contractor shall do his work in cooperation with them, in accordance with
the stipulations of Subsection 5.06. The attention of the Contractor is also directed to the
provisions of General Laws, Chapter 82, Section 40 as amended, no one may excavate in the
Commonwealth of Massachusetts except in an emergency without giving 72 hours notice,
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exclusive of Saturdays, Sundays, and legal holiday's to natural gas pipeline companies, public
utility companies, cable television companies, and municipal utility departments that supply gas,
electricity, telephone or cable television service in or to the city or town where the excavation is
to be made.
The utility companies have established a public utility underground plant damage prevention
system called "Dig Safe" to receive the above mentioned notices of excavation which are then
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transmitted to member utilities. There is no cost to the excavator. The calls are rreecceeived over
toll free lines (phone number: 1-888-DIG-SAFE or 1-888-322-4844).
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THIS NOTIFICATION IS THE SOLE RESPONSIBILITY OF THE CCCOOONNNTTTRRRAAACCCTTTOOORRR...
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5.07 Construction (Stakes) Staking (page 18)
Revise as follows:
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The Department will furnish base lines, benchmarks anddd mmmeeeaaassuuremennntttsss uuussseeeddd for payment. The
Contractor shall furnish all other engineering work aaannnddd aaapppppprrrooovveed materrriiiaaals required for strict
compliance with lines and grades shown on the plaannnsss aaannnddd hhheee ssshhhaaalllll eemmploy qualified engineering
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personnel for the purpose.
The Department may check the engineerinnggg wwwoorrkk oofff ttthhheee CCCooonnntttrraactor as the work progresses and
will inform the Contractor of the resuullttsss ooofff tthhee cchheeeccckk.. Such notice does not relieve the
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Contractor of his responsibility for thhheee aaaccccccuuurrraaacccyyy ooofff ttthhheee eeennngggiineering work.
5.11 Final Acceptance (pa ge 1999)))
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Revise as follows:
Before any acceptannccceee ooofff ttthhheee eeennnttiirree pprroject the Engineer will make a complete final inspection of
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the work done.
If the worrkk ooorrr aaannnyyy pppaaarrrttt ttthheerreeoof is not acceptable to the Engineer at the time of the final
iNnspectiooonnn,,, hhheee ssshhhaaallllll nnnoootttiiifffyyy tthhe Contractor in writing of the particular defects or parts to be
remeddiieeddd bbbeeefffooorrreee fffiiinnnaaalll aaacccccceeepptance. If the contractor has not arranged, within a period of five (5)
dayyysss aaafffttteeerrr ttthhheee dddaaattteee ooofff transmittal of such notice of unacceptance, to complete the work as
spppeeeeeedddiiilllyyy aaasss dddeeessscccrrriiibbbeedd by the Engineer, the Engineer may without further notice and without in
any wwwaaayyy aaaffffffeeeccctttiiinnnggg the contract, make such other arrangements as he may consider necessary to
insure ttthhheee sssaaattiissffactory completion of the project. The cost of so completing the work shall be
deducted fffrrrooomm any moneys due or which may become due the Contractor under the contract.
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SECTION 6.00
CONTROL OF MATERIALS
6.01 Source of Supply and Quality (page 20)
Add the following paragraph:
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Trade names and catalog numbers mentioned on the Plans or in the Special Prooovvviiisssiiiooonnnsss aaarrree used
for the purpose of furnishing a brief description of the materials. Similarrr mmmaaattteeerrriiiaaalllsss wwwiiillll be
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accepted if, in the opinion of the Engineer, they are equal in quality aaannnddd ooopppeeerrraaatttiiiooonnn tttooo ttthhoose
specifically mentioned. All materials must have the name oBr trademmaarrkkk ooofff ttthhheee mmmaaannnuuufffaaaccctturer
stamped thereon when and where such identification of materials is cccuuussstttooommmaaarrryyy...
SECTION 7.00
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LEGAL RELATIONS AND RESPONSSIIIBBBIIILLIITY TOOO PPPUUUBBBLLLIC
7.05 Insurance Requirements (page 25)
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The minimum limits of the several kinds of liaaabbbiiillliiitttyyy iiinnnsssuuurrraaannncccee rreeqquuiired for this contract are listed
as follows:
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Public liability ........................................................................................................................................................$1,000,000/2,000,000
Contractor's Protective Liability...............................................................................................................................$1,000,000/2,000,000
Property Damage ................ ...............................................................................................................$1,000,000/2,000,000
Contractor's Protective Propeerty Dammmaaagggeee ..........................................................$1,000,000/2,000,000
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The Town shall be nammmeeeddd """aaaddddiittiioonnal insuuurrreeed" along with being named as owner and certificates
of insurance shall bbeee fffuuurrrnnniiissshhheeeddd ttoo bbootth parties. The Contractor shall do reporting of accidents
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and claims. Theeessseee pppooollliiiccciiieeesss mmmuuusssttt ccoonnttain on their face a notation that they cannot be canceled
without at leassttt ttthhhiiirrrtttyyy---(((333000))) dddaaayyy'''sss nnnooottice in writing to the Town as owner.
ANttentionnn iiisss dddiiirrreeecccttteeeddd tttooo SSSeeeccttiioon C of said Subsection 7.05 wherein it stipulates that the above
insuraanncceee ssshhhaaallllll cccooovvveeerrr aaallllll dddaaamages to property whether above or below ground and other pertinent
reqqquuuiiirrreeemmmeeennntttsss...
7.09 PPPuuubbbllliiiccc SSSaaafffeeetttyy and Convenience (page 27)
Add the fooollllllooowing paragraph:
Reasonably safe and convenient facilities shall be provided by the Contractor for the passage of
pedestrians, vehicles and public emergency vehicles through the site of the improvement and to
and from land abutting thereon. When the construction work interferes with the use of parking
meters, the Contractor shall notify the Chief of Police of the Town of Brookline prior to
beginning any work so affecting the parking meters.
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