2022-0043-PW/KE Pest and Rodent Control for Santa Fe County

Agency: Santa Fe County
State: New Mexico
Type of Government: State & Local
NAICS Category:
  • 561710 - Exterminating and Pest Control Services
Posted Date: Sep 3, 2021
Due Date: Sep 22, 2021
Solicitation No: 2022-0043-PW/KE
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
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IFB 2022-0043-PW/KE Pest and Rodent Control for Santa Fe County
IFB 2022-0043-PW/KE Pest and Rodent Control for Santa Fe County

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IFB# 2022-0043-PW/KE
SANTA FE COUNTY
PUBLIC WORKS DEPARTMENT
INVITATION FOR BIDS
IFB# 2022-0043-PW/KE
PEST AND RODENT CONTROL SERVICES
SEPTEMBER 2021
Table of Contents
IFB# 2022-0043-PW/KE
BIDDING DOCUMENTS
Advertisement ..........................................................................................................................2
Bid Instructions .........................................................................................................................3
General Term and Conditions ...................................................................................................4
Supplemental Terms and Conditions ......................................................................................10
General Specifications ............................................................................................................12
Bid Form .................................................................................................................................14
Bid Sheet .................................................................................................................................15
APPENDIX A (Acknowledgement of Receipt Form)...........................................................20
APPENDIX B (Campaign Contribution Disclosure Form)...................................................21
APPENDIX C (Resident Veterans Preference Certification) ................................................24
APPENDIX D (Sample Price Agreement) ............................................................................25
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IFB# 2022-0043-PW/KE
ADVERTISEMENT
IFB #2022-0043-PW/KE
Pest and Rodent Control Services
Santa Fe County is requesting bids for the purpose of procuring pest and rodent control services
on an indefinite quantity price agreement. Bids may be held for ninety (90) days subject to all
action by the County. Santa Fe County reserves the right to reject any and all bids in part or in
whole. A completed bid package shall be submitted in a sealed container indicating the bid title
and number along with the bidding firm’s name and address clearly marked on the outside of the
container. All bids must be received by 2:00 P.M., MDT, on Wednesday, September 22,
2021 at the Santa Fe County Purchasing Division, 102 Grant Avenue (1nd Floor), Santa Fe,
NM 87501. By submitting a bid for the requested services each firm is certifying that their bid is
in compliance with regulations and requirements stated within the IFB package.
EQUAL OPPORTUNITY EMPLOYMENT: All qualified bidders will receive consideration for
contract(s) without regard to race, color, religion, sex or national origin.
Invitation for Bid packages will be available by contacting Karen K. Emery, Procurement
Specialist, Senior, Santa Fe County, Purchasing Division, 102 Grant Avenue (First Floor), Santa
Fe, NM 87501, or by telephone at (505) 992-6759, or by email at kkemery@santafecountynm.gov
or on our website at https://www.santafecountynm.gov/asd/current_bid_solicitations
BIDS RECEIVED AFTER THE DATE AND TIME SPECIFIED ABOVE WILL
NOT BE ACCEPTED.
Santa Fe County
Purchasing Division
Publish September 5 & 6, 2021
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IFB# 2022-0043-PW/KE
BID INSTRUCTIONS
1. All bids shall be submitted on the Santa Fe County “Invitation for Bids” forms provided
herein.
2. All bids must be received no later than 2:00 PM (MDT) on Wednesday, September 22,
2021 at the Santa Fe County Purchasing Division, 102 Grant Avenue (First Floor), Santa
Fe, NM 87501.
Hand Delivery or by Courier:
Karen K. Emery
Santa Fe County Purchasing Division
102 Grant Avenue (First Floor)
Santa Fe, New Mexico 87501
Telephone Number (505) 992-6759
Santa Fe County has taken preventative measures to insure the safety of its staff and the public.
In an effort to combat the spread of the recent COVID-19 Pandemic, the Bid Opening will be
held via WebEx by using the link below or by calling (408) 418-9388 meeting number: 2485
149 6675. If a bidder submitting a bid chooses to stay for the bid opening, only ONE (1) person
representing the firm may be in the conference room. Social distancing will be maintained
during the opening and hand sanitizer will be available, all surfaces will be wiped down with
disinfectant. If you plan on attending in person please email kkemery@santafecountynm.gov.
https://sfco.webex.com/sfco/j.php?MTID=m9128f714fcfcc44479fe66ad62bac34b
3. Bids must be submitted in a sealed envelope or container and be clearly marked with the
words: Sealed Bid Enclosed, IFB# 2022-0043-PW/KE. Bids that are not submitted in a
sealed envelope or container will not be accepted.
4. Filing time marked or stamped on the sealed envelope or container by the Santa Fe County
Purchasing Division shall be the official time of receipt of the bid.
5. All bids shall remain sealed until the date and time specified in the “Advertisement” on
Page 2 of this bid package.
6. To preclude possible errors and/or misinterpretations, bid prices shall be affixed in ink
legibly written or typed. In case of discrepancy, amounts stated in words shall govern.
7. Acknowledgement of Receipt Form
Interested bidders should hand deliver or return by e-mail, by registered or certified mail the
"Acknowledgement of Receipt Form" that accompanies this document (See Appendix A”)
to have their organization placed on the procurement distribution list. The form should be
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IFB# 2022-0043-PW/KE
legibly completed and signed by an authorized representative of the organization, dated and
returned by close of business on September 10, 2021.
The procurement distribution list will be used for the distribution of written responses to
questions and any IFB amendments.
8. Campaign Contribution Disclosure Form
Bidders must complete and submit with their bid the Campaign Contribution Disclosure
Form, Appendix B”.
GENERAL TERMS & CONDITIONS
1. Bid Modification and Withdrawal: After bid opening, no modifications of bids shall be
permitted. A Bidder alleging a material mistake of fact after the opening of bids may be
permitted to withdraw its bid upon written request prior to contract award. Bids may be
withdrawn upon receipt of written request prior to the scheduled bid opening for the purposes
of correction and/or change. Such modifications shall be properly identified and signed or
initialed by the Bidders authorized representative or agent. Resubmission of the modified bid
must be received within the specified time of bid opening in order to be considered.
2. Method of Award, if applicable: Santa Fe County reserves the right to award a “Multiple
Source Award” pursuant to Section 13-1-153 NMSA 1978, to the bidder(s) submitting the
lowest responsive bid(s) meeting or exceeding specifications and terms and conditions for
those items.
3. Notification of Award: The successful Bidder(s) shall be notified in writing within five (5)
working days of contract award. The successful Bidder(s) will be issued subsequent purchase
order(s) for goods and/or services as predicated by the Scope of Work, Specifications or
supplemental agreement, if applicable, prepared by Santa Fe County.
4. Delivery: Time is of the essence for purposes of this solicitation. All damages resulting
from late delivery of goods or services shall be the responsibility of the bidder.
All items bid or services are to be delivered F.O.B. Santa Fe County, at a site to be
determined by the County at the time a purchase order is released, except specifically set
forth herein. In the event of failure of the bidder to deliver in accordance with this
requirement, the bidder shall be liable to the County for late delivery liquidated damages in
the amount of $100.00 each day the materials and services are delivered late.
5. Payment Terms: Santa Fe County has a period of net thirty (30) days from acceptance of
goods or services to pay the contractor.
6. Applicable Taxes: Bid prices offered by interested bidders are not to include applicable
taxes. The County agrees to pay all applicable taxes where required. Santa Fe County is
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