2026-0198-PW Construction Services for the Arroyo Hondo SR-14 Interceptor Addendum No. 3

IFB No. 2026-0198-PW/TJ
SANTA FE COUNTY
PUBLIC WORKS DEPARTMENT
INVITATION FOR BID
IFB No. 2026-0198-PW/TJ
CONSTRUCTION SERVICES FOR THE
ARROYO HONDO SR-14 SEWER INTERCEPTOR
JANUARY 2026
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IFB No. 2026-0198-PW/TJ
SANTA FE COUNTY
Table of Contents
BIDDING DOCUMENTS
Advertisement for Bid ................................................................................................................... 2
Bid Instructions ............................................................................................................................. 3
Bid Proposal................................................................................................................................ 13
Bid Form ..................................................................................................................................... 15
Bid Sheets ................................................................................................................................... 17
Non-Collusion Affidavit of Prime Bidder ..................................................................................20
Non-Collusion Affidavit of Subcontractor ................................................................................. 21
Certificate of Non-Segregated Facilities ..................................................................................... 23
Certification of Bidder Regarding Equal Employment Opportunity .......................................... 24
Certification of Subcontractor Regarding Equal Employment Opportunity............................... 25
Bid Bond ..................................................................................................................................... 26
Performance Bond ...................................................................................................................... 27
Labor and Material Payment Bond .............................................................................................29
Subcontractor Listing ................................................................................................................. 31
APPENDICES
A. Acknowledgement of Receipt of Invitation to Bid Form ...................................................... 35
B. Campaign Contribution Disclosure Form ............................................................................. 36
C. Resident Veterans Preference Certification ........................................................................... 39
D. N.M. Wage Decision .............................................................................................................40
E. Sample Construction Agreement ..........................................................................................53
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IFB No. 2026-0198-PW/TJ
ADVERTISEMENT
SANTA FE COUNTY
INVITATION FOR BIDS
Construction Services for the Arroyo Hondo SR14 Interceptor
IFB 2026-0198-PW/TJ
The Santa Fe County Public Works Department is requesting bids from qualified and licensed contractors
for Construction Services for the Arroyo Hondo SR-14 Interceptor located in Santa Fe County funded by
the New Mexico Environment Department. Bids may be held for ninety (90) days subject to action by the
County. By submitting a bid for the requested materials and/or services each bidder is certifying that its bid
is in compliance with regulations and requirements stated within the Invitation for Bid package. Santa Fe
County reserves the right to reject any and all bids in part or whole. A completed bid package shall be
submitted in a sealed envelope indicating the bid title and number along with the bidding firm's name and
address clearly marked on the outside of the container.
All bids are due no later than 2:00 p.m., Tuesday, March 3, 2026, and delivered to the Santa Fe County
Purchasing Division located at 102 Grant Avenue (First Floor), Santa Fe, NM 87501. The Bid Opening will
be held in person via Microsoft Teams by using the link below and Meeting ID No. 236 924 976 020 81,
Passcode: dt9vu99e or by calling (773) 352-2011 Meeting No. 340 673 734#. By submitting a bid for the
requested materials and/or services each firm is certifying that their bid is in compliance with the regulation
and requirements stated within this IFB.
https://www.microsoft.com/en-us/microsoft-teams/join-a-meeting
A Pre-Bid Conference & Site Visit will be held at 10:00 a.m., Thursday, January 29, 2026 at the La
Cienega Fire Department located at 37 Rancho Viejo Blvd., Santa Fe, NM 87501. Attendance at the
Pre-Bid Conference & Site Visit is NOT MANDATORY.
EQUAL OPPORTUNITY EMPLOYMENT: All qualified bidders will receive consideration of contract(s)
without regard to race, color, religion, sex, national origin, ancestry, age, physical and mental handicap,
serious mental condition, disability, spousal affiliation, sexual orientation or gender identity.
Information on Invitation for Bid Documents including plans and specifications will be available by
contacting Tammy Jim, Santa Fe County Purchasing Division, by telephone at (505) 986-6370 or by email
at tjim@santafecountynm.gov or by accessing our website at
https://www.santafecountynm.gov/finance/purchasing-division/current-bid-solicitations.
BIDS RECEIVED AFTER THE DATE AND TIME SPECIFIED ABOVE WILL NOT BE
ACCEPTED.
Publish Dates: January 18th and 19th, 2026
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IFB No. 2026-0198-PW/TJ
BID INSTRUCTIONS
Bids are requested by Santa Fe County from qualified, licensed construction companies for the
construction of the Arroyo Hondo SR-14 Interceptor including the installation of approximately
17,346 linear feet of 10-inch sanitary sewer line. The project also includes roadway construction
and associated appurtenances; waterline construction; reclaimed water/effluent irrigation system
construction, dry utility installation and coordination; environmental erosion and sediment control
measures; and terrain management and revegetation work.
The bids shall be based upon the material descriptions, units, and estimated quantities shown on
the attached bid sheets. Final payment will be made upon quantities completed in accordance with
the specifications, measured and accepted by the County, paid at the unit prices contained in the
bid.
The Contractor shall supply all labor, materials and equipment necessary to complete the work in
accordance with the construction plans and specifications. The bid shall include all permits, fees,
tie-in fees for all utilities, overhead and profit, and incidental costs in the bid amounts. All
applicable taxes shall not be included in the bid amounts.
All applicable laws and ordinances and the rules and regulations of all authorities having
jurisdiction over the project shall apply to the Contractor and all agreements between the
Contractor and the County.
1. LOCATION AND DESCRIPTION OF WORK: The work being performed is located
in Santa Fe, NM, and extends from Richard Avenue near Willow Back Road to the south
side of the Colibri Subdivision.
The work includes but not limited to the construction of 17,346 LF of new 10" sewer line
with 54 new manholes from Richards Ave. to the Colibri Subdivision. The project also
includes service access to the sewer via a base course road.
The Contractor shall supply all labor, materials and equipment necessary to complete the
work in accordance with the construction plans and specifications.
The bids shall be in the form of unit pricing as per items listed on the bid sheets.
The bid shall include all permits, fees, tie-in fees for all utilities, overhead and profit and
incidental costs in the bid amounts. All applicable taxes shall not be included in the bid
amounts.
All applicable laws and ordinances and the rules and regulations of all authorities having
jurisdiction over the project shall apply to the contractor and all agreements between the
contractor and the County.
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IFB No. 2026-0198-PW/TJ
2. TIME AND PLACE OF RECEIVING AND OPENING BIDS: This information will
be found in the "Advertisement of Bid" form attached hereto. A bid received after the
specified time will not be considered and will be returned to the bidder unopened.
3. SPECIFICATIONS: The construction of this project will be in accordance with the plans
and specifications prepared for this project by Souder, Miller & Associates and other
contract documents prepared by Santa Fe County, except as otherwise specified herein or
in the contract.
The construction of this project will be in accordance with the New Mexico Department
of Transportation Standard Specification and Supplemental Specifications for Highway
and Bridge and Construction 2019 Edition, Special Provisions and the engineering
drawings which are included in this bid package except as otherwise specified herein or in
the contract.
The Standard Specifications can be found at the following internet link:
https://www.dot.nm.gov/infrastructure/plans-specifications-estimates-pse-bureau/
standards/ and select 2019 Specs for Highway and Bridge Construction.
4. CONTRACT TIME: The number of days for the completion of work (the contract time)
from the Notice to Proceed is three hundred and sixty-five (365) calendar days.
5. COPIES OF BIDDING DOCUMENTS: The Invitation for Bid Documents will be
available by visiting the Santa Fe County website at
https://www.santafecountynm.gov/finance/purchasing-division/current-bid-solicitations or by
contacting Tammy Jim, Santa Fe County Purchasing, by telephone at 505-986-6370, email
at tjim@santafecountynm.gov.
Bidders shall use complete sets of Bidding Documents in preparing bids; neither the owner
nor engineer assumes responsibility for errors or misinterpretations resulting from the use
of incomplete sets of Bidding Documents.
6. PRE-BID CONFERENCE & SITE VISIT: A NON-MANDATORY Pre-Bid Meeting
& Site Visit will be held at 10:00 a.m., Thursday, January 29, 2026, at the La Cienaga
Fire Department located at 37 Rancho Viejo Blvd., Santa Fe, NM 87501.
7. BIDDER'S REPRESENTATION: By submitting a bid the bidder represents that: a) the
bidder has read and understands the Bid Documents and Contract Documents; b) the bid is
made in compliance with the Bid Documents and Contract Documents; c) The bidder has
become familiar with local conditions under which the Work is to be performed, and has
correlated the bidder's personal observations with the requirements of the proposed
Contract Documents; d) the bidder has familiarized itself with federal, state and local laws,
ordinances, rules, and regulations affecting performance of the Work; and e) the bid is
based upon the materials, equipment and systems required by the Bid Documents without
exception; and f) the County shall rely on these representations.
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IFB No. 2026-0198-PW/TJ
8. INTERPRETATIONS/ADDENDA: All questions about the meaning or intent of the
contract documents shall be submitted to the Procurement Specialist in writing.
Replies will be issued by written addenda mailed or delivered to all parties recorded by the
Procurement Specialist, as having received the bidding documents at least seven (7)
calendar days before the scheduled bid opening date. Questions received less than
seven (7) calendar days prior to the date for opening of bids will not be answered. Only
questions answered by formal written addenda will be binding. Oral and other
interpretations or clarifications will be without legal effect. Written questions or inquiries
in relation to the Invitation for Bid will be directed to:
Tammy Jim, Procurement Specialist Senior
Santa Fe County Purchasing Division
102 Grant Avenue
Santa Fe, NM 87501
Ph. (505) 986-6370
Fax (505) 989-3243
Email - tjim@santafecountynm.gov
Addenda will be transmitted to all bidders that are listed on the Bid Holder's List at the
printer(s) who have received a complete set of Bid Documents.
Copies of addenda will be made available for inspection wherever Bid Documents are on
file for that purpose. Each addendum shall be part of the contract documents as specified
in the written contract, attached to these specifications.
Addenda will be issued no later than five (5) working days prior to the date for receipt of
bids except an addendum withdrawing the request for bids or one which includes
postponement of the date for receipt of bids.
Each bidder shall ascertain prior to submitting a bid that the bidder has received all addenda
and the bidder shall acknowledge receipt in the bid.
9. RESIDENT PREFERENCE: If a bidder wishes to be given preference in this
procurement, it is required to submit its certificate or certificate number issued by the State
Purchasing Agent with the bid prior to the bid submittal time and date deadline. Preference
will not be given to a bidder who does not submit its certificate or certificate number that
can be verified with the State Purchasing Office. The certificate must be under the bidder's
business name as represented in its bid. The bidder's certificate must indicate whether the
bidder is certified as a resident business. Application of preference by the County shall be
provided as described at Section 13-1-21 (A)-(L) and Section 13- 1-21.2 NMSA 1978, of
State Procurement Code.
10. SUBCONTRACTORS, SUPPLIERS AND OTHERS: The contractor shall be required
to fully comply with the Subcontractors Fair Practices Act, NMSA 1978, 13-4-31 to NMSA
13- 4- 42.
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IFB No. 2026-0198-PW/TJ
A. The contractor, in the bid documents, must identify in writing to the County those
portions of the work that it proposes to subcontract and after the Notice of Award,
may only subcontract other portions of the work with the County's written consent.
B. Any subcontractor who will be providing more than $5,000 or one-half of one
percent of the architect's or engineer's estimate of the total project cost (not
including alternates) whichever is greater for any service, must be listed on the
Subcontractor Listing form.
C. A subcontractor who submits a bid valued at more than sixty thousand dollars
($60,000) for a County project is subject to the Public Works Minimum Wage Act
(13-4-10 NMSA 1978). The registration number shall be provided in the bid
submitted by the Contractor in the space provided for subcontracts with work
proposed. After the bid opening, the registration numbers will be verified by the
County and the bid will be determined to be non-responsive and disqualified if the
registration number(s) appear to be non-valid and the subcontractor does not provide
proof of the required registration for itself or its subcontractors for work proposed
over the sixty thousand dollars (60,000).
D. The Contractor will not be required to employ any other subcontractor, other person
or organization against whom he has reasonable objection.
11. SUBSTITUTIONS: The materials, products, and equipment described in the Bid
Documents establish a standard of required function, dimension, appearance and quality
to be met by any proposed substitution. No substitution will be considered prior to
receipt of bids.
12. WAGE RATES/REGISTRATION WITH THE LABOR AND
INDUSTRIAL DIVISION OF THE LABOR DEPARTMENT: The contractor shall
be required to fully comply with the Public Works Minimum Wage Act, NMSA 1978, 13-
4-11 thru 13- 4-17. If the minimum wage rate determination for the project is not included
in the initial Bid Documents, it will be furnished in an addendum.
A contractor or subcontractors who submit a bid valued at more than sixty thousand dollars
($60,000) for a public works project that is subject to the Public Works Minimum Wage
Act must be registered with the New Mexico Workforce Solutions at the time of the bid
opening. The registration number shall be provided in the bid submitted by the contractor
in the space provided for subcontracts with work proposed. After the bid opening, the
registration numbers will be verified by the County and the bid will be determined to be
non-responsive and disqualified if the registration numbers are "inactive" and the
contractor does not provide proof of the required registration for itself or its subcontractors
for work proposed over sixty thousand dollars ($60,000).
For a public works contract whose value is $60,000 or more, the NM Public Works
Minimum Wage Act, 13-4-11 NMSA 1978, also requires all tiers of subcontractors to
submit certified weekly payroll records to the general contractor and the County biweekly.
If this provision applies, the contractor shall, and shall require all tiers of subcontractors,
to submit certified weekly payroll records to the contractor and the County's Project
Manager for this project.
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IFB No. 2026-0198-PW/TJ
13. BID FORM:
A. The bid forms are included in the bidding documents; additional copies may be
obtained from the Santa Fe County Purchasing Division.
B. Bid forms must be completed in either ink or typewritten. The bid price of each
item on the form must be stated in numerals and written words; in case of an error
in extensions in the unit price schedule, the unit price shown in written words shall
govern.
C. Bids by corporations must be executed in the corporate name by the president or a
vice president (or other corporate office accompanied by evidence of authority to
sign) and the corporate seal shall be affixed and attested by the secretary or an
assistant secretary. The corporate address and state of incorporation shall be shown
below the signature.
D. Bids by partnerships must be executed in the partnership name and signed by a
partner, their title must appear under their signature and the official address of the
partnership must be shown below the signature.
E. All names must be typed or printed below the signature.
F. The bid shall contain an acknowledgment of receipt of all addenda (the numbers of
which shall be filled in on the bid form).
14. BID SECURITY: Each individual bid shall be accompanied by bid security equal to 5%
of the amount of the bid. Such bid security shall be in the form of a certified or cashier's
check made payable to the County or a surety bond issued by a surety authorized to conduct
business in the State of New Mexico and who is approved in federal circular 570 as
published by the U.S. Treasury Department.
By submitting the bid and providing the bid security, the bidder pledges to enter into a
binding contract with the County and will furnish bonds covering the faithful performance
of the contract and payment of all obligations arising hereunder.
The County will have the right to retain the bid security of bidders to whom an award is
being considered until either the contract has been executed and bonds, if required, have
been furnished or the specified time has elapsed so that bids may be withdrawn or all bids
have been rejected.
15. POWER OF ATTORNEY: Attorneys in fact who sign bonds must attach certified
effective copies of their Power of Attorney to all bonds.
16. QUALIFICATION OF BIDS: All contractors and subcontractors must have a valid New
Mexico license appropriate to the work herein specified at the time the bid is submitted.
17. SUBMISSION OF BIDS: Bids shall be submitted at the time and place indicated in the
"Advertisement for Bids" on page 2 of this IFB and shall be enclosed in an opaque sealed
envelope, marked with the project title, name and address of the bidder, N.M. License
Number, and accompanied by the list of subcontractors and other required documents. All
blanks must be filled in. Conditional bids will not be considered. The envelope shall be
addressed to:
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IFB No. 2026-0198-PW/TJ
Tammy Jim, Procurement Specialist Senior
Santa Fe County Purchasing Division
102 Grant Avenue
Santa Fe, NM 87501
Ph. 505-986-6370
Fax (505) 989-3243
Email - tjim@santafecountynm.gov
18. MODIFICATION AND WITHDRAWAL OF BIDS: A bid may not be modified,
withdrawn or canceled by the bidder following the time and date designated for the receipt
of bids, and each bidder so agrees to these conditions by submitting a bid.
Prior to the time and date designated for receipt of bids, a bid submitted may be modified
or withdrawn by notice to the County at the address designated for receipt of bids. Such
notice shall be in writing and signed by the bidder.
Upon receipt such written confirmation shall be date and time stamped by the County on
or before the date and time set for receipt of bids. A modification of a bid shall be worded
as not to reveal the amount of the original bid.
19. GROSS RECEIPTS TAXES: The amount of the bid shall exclude applicable New
Mexico Gross Receipts Taxes or applicable local option taxes. The applicable gross
receipts tax or applicable local option taxes shall be computed and shown as a separate
amount on each request for payment made under the contract.
20. CONSIDERATION OF BIDS: Bids received on time will be opened publicly and will
be read aloud, and an abstract of the amounts of the base bids and alternates or bid
items, if any, will be made available to the bidders. Each bid shall be open to public
inspection.
21. BID OPENING PROCEDURE: The person or persons opening the bids shall verify that
the requirements of the Instruction to Bidders have been fulfilled, and shall read aloud the
name o f e a c h apparently responsive bidder and the bid amount(s). If any requirements
have not been met, the bid shall be deemed non-responsive and disqualified. Each bid shall
be reviewed for the following:
A. Bid Proposal - Include name of bidder, type of organization, contractor's license
number and DOL registration number and all required signatures.
B. Bid Form- Include acknowledgement of all addenda, if applicable, bidder's name,
title, address, telephone number, contractor's license number and type, United
States Treasury number, resident preference certificate, if applicable, and all
required signatures.
C. Bid Sheet-Include best price offered, excluding GRT.
D. Non-Collusion Affidavit for Prime Bidder Form-Include all required notarized
signatures.
E. Certification of Non-Segregated Facilities Form-Include all required notarized
signatures.
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IFB No. 2026-0198-PW/TJ
F. Certification of Bidder Regarding Equal Employment Opportunity Form-Include all
required signatures.
G. Bid Bond-Include all required notarized signatures.
H. Bid Security- Shall be in the form of a certified or cashier's check made payable to
the County or a surety bond issued by a surety.
I. Subcontractor's Listing Form-List of all subcontractors performing work
over $5,000.00, include name, address, telephone number, license number and active NM
Department of Workforce Solutions Registration Number.
J. Campaign Contribution Disclosure Form-Include all required signatures.
K. Valid certificate of resident business or resident contractor.
IF ANY OF THESE REQUIREMENTS HAVE NOT BEEN MET, THE BID MAY
BE DISQUALIFIED AND CONSIDERED NON-RESPONSIVE.
22. BIDS TO REMAIN OPEN: All bids shall remain open for ninety (90) days after the day
of the bid opening.
23. AWARD OF CONTRACT:
A. The County reserves the right to reject any and all bids and waive any and all
informalities or technicalities and the right to disregard all nonconforming or
conditional bids or counter proposals.
B. If a contract is to be awarded, it will be awarded to the lowest responsible bidder
submitting a bid that is either: (i) the lowest base bid; or (ii) the lowest bid including
the base bid and bid alternate(s); or (iii) the lowest bid including the base bid and
any combination of bid alternates.
C. If the lowest responsible bidder has otherwise qualified, the lowest bidder may
negotiate with the County for a lower bid if the lowest bid is within ten percent
over budgeted project funds in order to prevent all bids from being rejected. No
change in the original scope and/or terms and conditions will be allowed.
Negotiations may be permitted with product, materials, and equipment alternatives
as determined to be in the best interest of the County.
D. Alternates may be accepted and awarded in any manner or order based on available
budget. The County reserves the right not to award any particular alternate.
E. The awarded contractor must register all active subcontractors on the State of
New Mexico Workforce Solutions website upon approval of Notice of Award
entered by Santa Fe County.
24. LIQUIDATED DAMAGES: Liquidated damages in the amount of five hundred dollars
($500.00) per each calendar day shall be assessed after the completion date (as adjusted by
change orders) until the issuance of a Certificate of Substantial Completion for the entire
project.
25. PREFERENCES IN EQUIPMENT AND MATERIAL: In the construction of this
project, the County has no preference for any process, type of equipment, or kind of
material, but will consider all processes, types of equipment or kinds of material offered
on a usual competitive basis if they are in fact equal to that specified and will accomplish
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