Purchase of Wetland Stream Mitigation Credits for Rt 15 Widening Project, RFQ 687998

Agency:	Loudoun County
State:	Virginia
Type of Government:	State & Local
NAICS Category:	237990 - Other Heavy and Civil Engineering Construction 541620 - Environmental Consulting Services
Posted Date:	Dec 15, 2025
Due Date:	Jan 12, 2026
Solicitation No:	RFQ 687998
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Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Bid Number:	RFQ 687998
Bid Title:	Purchase of Wetland Stream Mitigation Credits for Rt 15 Widening Project, RFQ 687998
Category:	Procurement
Status:	Open

Description:

The County of Loudoun, Virginia (“County”), is soliciting bids from Department of Environmental Quality (DEQ) approved stream and wetland mitigation banks for the purchase of 370 stream credits using the Unified Stream Methodology (USM) or 1,726 Stream Condition Units (SCUs) and 0.20 wetland credits. The impacts are located within the Middle Potomac-Catoctin watershed, Hydrologic Unit Code (HUC) 02070008, and are associated with the Loudoun County’s Route 15 Widening Project between Battlefield Parkway and Montresor Road (“Project”). The credits will provide compensatory mitigation for the proposed impacts of the Project construction.

Publication Date/Time:

12/15/2025 2:30 PM

Publication Information:

Invitation for Bid

Closing Date/Time:

1/12/2026 4:00 PM

Contact Person:

Farah Navder, CPPB
Please see the attached document RFQ 687998 for additional contact information.

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8:30 AM to 5:00 PM

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Loudoun County, Virginia

INVITATION FOR BID

PURCHASE OF WETLAND AND STREAM MITIGATION CREDITS FOR

ROUTE 15 WIDENING PROJECT BETWEEN BATTLEFIELD PARKWAY

AND MONTRESOR ROAD

ACCEPTANCE DATE:

IFB NUMBER:

ACCEPTANCE PLACE:

Prior to 4:00 p.m., January 12, 2026 “Local Atomic Time”

RFQ 687998

Department of Finance and Procurement

Division of Procurement

1 Harrison Street, SE, 1st Floor,

Drop Box: Procurement Bids and Proposals

Leesburg, Virginia 20175

Please contact the Contracting Officer or Assistant Purchasing Agent designated on the front

cover of the solicitation with any questions regarding this process. Bidders are strongly

encouraged to check the County’s website routinely for updates.

The terms and conditions contained in this Invitation for Bid are not negotiable.

Requests for information related to this Invitation should be directed to:

Farah Navder, CPPB

Contracting Officer

Office:(571) 627-7427

E-mail: Farah.Navder@loudoun.gov

This document can be downloaded from our web site: www.loudoun.gov/procurement

Issue Date: December 15, 2025

IF YOU NEED ANY REASONABLE ACCOMMODATION FOR ANY TYPE OF DISABILITY IN

ORDER TO PARTICIPATE IN THIS PROCUREMENT, PLEASE CONTACT THIS DIVISION AS

SOON AS POSSIBLE

IFB RFQ 687998

Purchase of Wetland and Stream Mitigation Credits for Route 15 Widening Project

between Battlefield Parkway and Montresor Road

Page 1 of 27

INVITATION FOR BID

PURCHASE OF STREAM MITIGATION CREDITS FOR ROUTE 15

WIDENING PROJECT BETWEEN BATTLEFIELD PARKWAY AND

MONTRESOR ROAD

SECTION/TITLE

PAGE

1.0 PURPOSE ............................................................................................................ 3

2.0 COMPETITION INTENDED ................................................................................. 3

3.0 DISCREPANCIES ................................................................................................ 3

4.0 BIDDER’S MINIMUM QUALIFICATIONS ............................................................ 3

5.0 SPECIFICATIONS ............................................................................................... 4

6.0 TERMS AND CONDITIONS................................................................................. 5

7.0 INSTRUCTIONS TO BIDDER ............................................................................ 14

8.0 PRICING PAGE ................................................................................................. 23

ATTACHMENTS:

Attachment 1:

Attachment 2:

Virginia Department of Environmental Quality General Permit

Number (WP3-22-1310)

Virginia Department of Environmental Quality Individual Permit

Number (24-1609)

Prepared By: /s/ Farah Navder, CPPB

Contracting Officer

Date: December 15, 2025

IFB RFQ 687998

Purchase of Wetland and Stream Mitigation Credits for Route 15 Widening Project

between Battlefield Parkway and Montresor Road

Page 2 of 27

PURCHASE OF STREAM MITIGATION CREDITS FOR ROUTE 15 WIDENING

PROJECT BETWEEN BATTLEFIELD PARKWAY AND MONTRESOR ROAD

1.0 PURPOSE

The County of Loudoun, Virginia (“County”), is soliciting bids from Department of

Environmental Quality (DEQ) approved stream and wetland mitigation banks for

the purchase of 370 stream credits using the Unified Stream Methodology (USM)

or 1,726 Stream Condition Units (SCUs) and 0.20 wetland credits. The impacts

are located within the Middle Potomac-Catoctin watershed, Hydrologic Unit Code

(HUC) 02070008, and are associated with the Loudoun County’s Route 15

Widening Project between Battlefield Parkway and Montresor Road (“Project”).

The credits will provide compensatory mitigation for the proposed impacts of the

Project construction.

NOTE: Bids may contain multiple mitigation bank locations. Bidders shall use one

line per bank location on the Bid Form. Bidders shall only submit ONE (1) unit price

per mitigation bank location. Bidders submitting several unit prices for the same

mitigation bank will be rejected as non-responsive.

Bidders SHALL NOT submit multiple bids. Bidders submitting multiple bids will be

rejected as non-responsive.

2.0 COMPETITION INTENDED

It is the County's intent that this Invitation for Bid (IFB) permits competition. It shall

be the Bidder's responsibility to advise the Purchasing Agent in writing if any

language, requirement, specification, etc., or any combination thereof,

inadvertently restricts or limits the requirements stated in this IFB to a single

source. Such notification must be received by the Purchasing Agent or appointed

designee not later than fifteen (15) days prior to the date set for bids to close.

3.0 DISCREPANCIES

Should a bidder find discrepancies in the plans and/or specifications or be in doubt

as to the meaning or intent of any part thereof, the Bidder shall request clarification

from the County in writing, not later than ten (10) working days prior to the bid

opening. Any changes to the IFB that result from such a clarification request, will be

communicated through a written addendum and posted on the Procurement home

page at www.loudoun.gov/procurement. Failure to request such a clarification is a

waiver of any claim by the Bidder for additional expenses because its interpretation

was different than the County’s.

4.0 BIDDER’S MINIMUM QUALIFICATIONS

Bidders must demonstrate that they have the resources and capability to provide

the materials and services as described herein. All bidders must submit the

documentation indicated below with their bid. Failure to provide any of the required

documentation shall be cause for bid to be deemed non-responsive and/or non-

responsible and rejected.

IFB RFQ 687998

Purchase of Wetland and Stream Mitigation Credits for Route 15 Widening Project

between Battlefield Parkway and Montresor Road

Page 3 of 27

Only those Bidders who satisfy the following criteria shall be eligible for this

contract and considered for further evaluation:

4.1 Bidders shall be the owner or authorized representative of a stream or

wetland mitigation bank that is approved by the United States Army Corps

of Engineers (USACE) and the Department of Environmental Quality

(DEQ). The mitigation bank shall be active and operating in compliance with

applicable federal and state permits, laws, and regulations and be in good

regulatory standing.

4.2 The mitigation bank must have within its approved Primary Service Area

HUC of 02070008, which covers a portion of the land within Loudoun

County, Virginia, and includes the proposed construction sites of the Capital

Projects referenced in this IFB. A copy of the bank’s Geographic Service

Area Map or equivalent must be provided with the bid submission.

4.3 The mitigation bank shall have released for sale by the USACE/DEQ and

available for contract purchase at the time of bid submission the required

number of stream and wetland credits specified herein. A copy of the

mitigation bank’s current ledger must be provided with the bid submission

as proof of the number of credits available and approved for sale by the

USACE/DEQ.

4.4 The mitigation bank shall include with its bid submission the Bank’s typical

Agreement for Credit Purchase & Sale. This agreement is subject to review

and approval by the County.

4.5 Any additional authorizations or approvals required by the Mitigation Bank’s

Interagency Review Team (IRT) or other regulating agencies regarding the

use or availability of mitigation bank credits must be completed prior to the

date of bid submission and included with the bid submission.

5.0 SPECIFICATIONS

5.1 The County intends to purchase 370 USM stream credits (or 1,726 SCUs)

and 0.20 wetland credits, as compensation for proposed permanent

impacts resulting from the construction of the Route 15 widening project

between Battlefield Parkway and Montresor Road located within Loudoun

County, Virginia, within the Middle Potomac-Catoctin Watershed HUC

02070008. Stream credits offered shall be in accordance with the Unified

Stream Methodology (USM) or equivalent method approved by the USACE

and DEQ.

5.2 Stream credits offered shall be in accordance with the USM or equivalent

method approved by the USACE and DEQ. If the stream credits offered are

not USM, the Bidder shall provide an explanation in the bid submission of

the USACE-approved equivalent.

5.3 The County intends to award contracts to the lowest responsive and

responsible Bidders based on unit cost for stream mitigation credits using the

Unified Steam Methodology (USM) or Stream Condition Units (SCUs)

methodology and wetland mitigation credits. Bids received for less than 370

IFB RFQ 687998

Purchase of Wetland and Stream Mitigation Credits for Route 15 Widening Project

between Battlefield Parkway and Montresor Road

Page 4 of 27

stream credits using the Unified Stream Methodology (USM) or 1,726

Stream Condition Units (SCUs) or 0.20 wetland credits will be rejected as

non-responsive.

5.4 Bidders must furnish along with the bid submission:

A. A copy of the bank’s Primary Service Area Map or equivalent;

B. A copy of the current mitigation bank ledger;

C. The mitigation bank’s typical Agreement for Credit Purchase & Sale;

D. Documentation of any approvals or authorizations required from the

mitigation bank’s IRT or other regulating organizations regarding the

use or availability of mitigation bank credits; and

E. For offers of stream credits that are not USM compensation credits,

an explanation of the USACE-approved equivalent is required.

5.5 Within seven (7) calendar days after receipt of the purchase order, the

Contractor(s) shall provide:

A. A written letter of credit availability stating that the number of

mitigation credits required by this IFB have been reserved for use by

the County;

B. The mitigation bank’s executed purchase agreement for sale of the

credits, the form and format of which has been pre-approved by the

County;

C. An updated bank ledger or other proof of credit availability acceptable

to the County; and

D. An invoice for the credit purchase.

5.6 Within ten (10) calendar days after receipt of payment for the invoice, the

Contractor(s) shall provide the County with a Bill of Sale for the number of

credits purchased and a copy of the letter transmitted by the Contractor to

the DEQ verifying the sale and conveyance of the mitigation credits to the

County.

6.0 TERMS AND CONDITIONS

The Contract with the successful Bidder will contain the following Terms and

Conditions. These Terms and Conditions are not negotiable.

6.1 Procedures

The extent and character of the services to be performed by the Contractor

shall be subject to the general control and approval of the Director of the

Department of Transportation and Capital Infrastructure or his/her authorized

representative(s). The Contractor shall not comply with requests and/or orders

issued by other than the Director of the Department of Transportation and

Capital Infrastructure or his/her authorized representative(s) acting within their

authority for the County. Any change to the Contract must be approved in

writing by the Division of Procurement and the Contractor.

IFB RFQ 687998

Purchase of Wetland and Stream Mitigation Credits for Route 15 Widening Project

between Battlefield Parkway and Montresor Road

Page 5 of 27

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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Purchase of Wetland Stream Mitigation Credits for Rt 15 Widening Project, RFQ 687998

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