Purchase of Water Inventory

Agency:	City of Mount Dora
State:	Florida
Type of Government:	State & Local
Posted Date:	Apr 28, 2026
Due Date:	Jun 2, 2026
Solicitation No:	ITB 26-UT-017
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Bid Documents:	Please Login to View Page

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Invitation to Bid

ITB# 26-UT- 017

Whitney Donovan NIGP-CPP

Purchasing Coordinator

ITB# 26-UT-017 PURCHASE OF WATER INVENTORY

LEGAL NOTICE

Notice is hereby given that the City of Mount Dora is accepting electronic bids only for Sealed Invitation

to Bid # 26-UT-017 to provide utility inventory. Bids will be received until 2:00 p.m. on April 28, 2026.

A pre-bid conference is not applicable for this solicitation.

ITB# 26-UT-017

“PURCHASE OF WATER INVENTORY”

Necessary meetings, unless noted otherwise, will be held via electronic meeting format. Please be advised

that dates and times, are subject to change and updates posted on the City of Mount Dora’s website at

www.cityofmountdora.com, on www.demandstar.com and in the City Hall Lobby.

The City of Mount Dora does not discriminate based on age, race, color, sex, religion, national origin,

disability or marital status.

Remainder of page left intentionally blank

ITB# 26-UT-017 PURCHASE OF WATER INVENTORY

Electronic responses will be the only method allowed for Bidders to respond to this solicitation. Electronic

responses shall be submitted via DemandStar and AURSI in accordance with the submission

requirements outlined in this ITB. DemandStar shall be used for all required bid documents, and

AURSI shall be used for pricing submission only.. All submittals must be compatible with Microsoft

Office 2007 or later. Bidders can only view/submit their Bid and will not have access to any other Bidder’s

submittals. The Bidder’s Bid may be changed at the Bidder’s discretion until the due date and time have

been reached at which time the Bidder will no longer change or have access to the electronic bid submittal.

Bidders who are bidding for the first time are strongly encouraged to contact Demandstar by e-mailing

questions to DemandStar at www.demandstar.com. All bids must be received by the date and time

specified above, when they will be opened, via computer, and publicly read aloud. The bid time shall be

scrupulously observed. The City shall not be responsible for delays or internet outages caused by any

occurrence. The City website does not accommodate electronic responses to bids. Receipt of a bid in any

other form does not satisfy this requirement. No exceptions will be made.

If you have obtained this document from a source other than directly from DemandStar you are not on

record as a plan holder. The Purchasing Department takes no responsibility to provide Addenda to parties

not listed as plan holders. It is the Bidder's responsibility to check with our office prior to submitting your

proposal to ensure you have a complete, up to date package. The Bidder is responsible for verifying they

have received all Bid Addenda. For the purpose of this bid, the term Bidder, Proposer, and Contractor may

be used interchangeably.

CAUTION: Bidders should take caution that the City is not responsible for any power outages or internet

failures. It is suggested that you upload your response in adequate time to assure that it will post on the

day prior to the closing date.

1) INTRODUCTION/OVERVIEW

A) Purpose/Objective

The City of Mount Dora has issued this Invitation to Bid (hereinafter, “ITB”), as a joint solicitation

on behalf of the City, the Community Redevelopment Area (CRA) and the Northeast Community

Redevelopment Area (Northeast CRA), with the sole purpose and intent of obtaining bids from

interested and qualified vendors offering to provide the City’s utilities department with a “Purchase

of Water Inventory” in accordance with the specifications stated and/or attached herein/hereto.

The bidder may be referred to herein as the “Vendor, Bidder or Responder” either with

capitalization or not.

If awarded under a contract to provide the equipment a contract will be effective on the date such

contract is approved by the City of Mount Dora (herein after, the “City or City Council”), signed

by all required parties and filed with the City Clerk.

As is more fully explained in Section “6L” of this ITB, an award, if made, will be made to the best

overall bidder(s) whose bid is most advantageous to the City, taking into consideration the

evaluation factors set forth in this ITB. The City will not use any other factors or criteria in the

evaluation of the bids received.

B) Background

ITB# 26-UT-017 PURCHASE OF WATER INVENTORY

The City serves an area of 12.29 square miles with a population of approximately 18,896. The

City’s fiscal year begins on October 1st and ends on September 30th. The Finance Department

maintains the funds and accounts of the City. The Finance Department is responsible for the

custody and accounting of funds in each department.

More detailed information on the government and its finances can be found in City of Mount

Dora’s Comprehensive Annual Financial Report for fiscal year 2023-2024 and in the City’s

Annual Budget for fiscal year 2025-2026. Copies of these documents may be viewed on

www.moutdora.gov. The City of Mount Dora is exempt from any and all state, local and federal

taxes.

C) Inquiries

Direct questions related to this ITB to Whitney Donovan, Purchasing Coordinator, and submit

such questions in writing to: Finance-Purchasing@cityofmountdora.com. Please include the page

and paragraph number for each question in order to ensure that questions asked are responded to

correctly.

The only official answer or position of the City will be stated in writing from Finance-

Purchasing@cityofmountdora.com. All questions asked, along with the answers rendered will be

electronically distributed to all vendors registered for this solicitation and additionally, posted on

the City website (www.mountdora.gov) and on DemandStar (www.demandstar.com).

D) Method of Source Selection

The City is using the Bid method of source selection for this procurement, as authorized by

Resolution 2024-36 establishing and adopting the City of Mount Dora Purchasing Policy, as from

time to time amended. Each Bid will be reviewed to determine if the Bid is responsive to the ITB.

Bids deemed to be non-responsive may be rejected. A responsive Bid is one which has been signed

and submitted by the specified Bid deadline, and has provided the information required to be

submitted with the Bid. Poor formatting, poor documentation, incomplete or unclear information

may be considered as a substandard submission and may adversely impact consideration of a Bid.

Bidders who fail to comply with the required and/or desired elements of this ITB do so at their

own risk. Ultimate selection will be based on the lowest, compliant, qualified and responsive bid.

The City may, as it deems necessary, conduct discussions with responsible bidders determined to

be in contention for being selected for award for the purpose of clarification to assure full

understanding of, and responsiveness to solicitation requirements.

E) Pre-Bid Conference

A pre-bid conference is not applicable for this solicitation.

A non-mandatory mandatory pre-bid conference will be held on _______ ,

commencing promptly at ______, and will be held in the Council Chambers, 510 North Baker

Street, Mount Dora, Florida 32757.

If this pre-bid conference is denoted as “mandatory”, prospective proposers must be present in

order to submit a bid response.

ITB# 26-UT-017 PURCHASE OF WATER INVENTORY

F) Projected Timetable

The following projected timetable should be used as a working guide for planning purposes only.

The City reserves the right to adjust this timetable as required during the course of the ITB process.

Event

Date

ITB Notice of Advertisement

Pre-Bid Conference

Last Date for Receipt of Written Questions

Addendum Issued (If Applicable)

Bid Opening Date

Notice of Recommendation

City Council Meeting Date

April 28, 2026

Not Applicable

May 12, 2026 at 4:00 p.m.

May 19, 2026

June 2, 2026 at 2:00 p.m.

(See Exhibit “A” for ZOOM info)

June 12, 2026

Not Applicable

2) GENERAL DESCRIPTION - SCOPE OF WORK

The City of Mount Dora (“City”) is seeking sealed bids from qualified and responsible vendors

for the furnishing and delivery of water utility inventory materials on an as-needed basis. This is a

requirements-type contract and does not guarantee any minimum purchase. The purpose of this

Invitation to Bid (ITB) is to establish pricing for commonly used water system materials to support

the operation, maintenance, repair, and expansion of the City’s water distribution and treatment

infrastructure.

The successful bidder(s) shall supply new, unused, current-production water utility materials that

meet all applicable industry standards, specifications, and regulatory requirements. Materials shall

be suitable for use in municipal potable water systems and compatible with existing City

infrastructure.

Quantities listed in this ITB, if any, are estimated for evaluation purposes only and are not

guaranteed. The City reserves the right to increase, decrease, add, or delete items as operational

needs dictate. Vendors shall clearly identify any minimum order quantities (MOQs) or order

restrictions at the time of bid submission. The City will not be obligated to purchase quantities that

do not meet its operational needs, and any MOQs not disclosed in the bid response may not be

honored.

All materials furnished under this Invitation to Bid shall be new, unused, and of current

manufacture, and shall be suitable for use in a municipal water utility system. Materials shall be

of standard commercial quality and shall meet or exceed all applicable AWWA, ASTM, ANSI,

NSF, and Florida Department of Environmental Protection (FDEP) standards, where applicable.

Where manufacturer names, brand names, or model numbers are referenced, they are intended to

establish a standard of quality and performance and shall not be construed as limiting competition.

ITB# 26-UT-017 PURCHASE OF WATER INVENTORY

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Bid Number:	ITB 26-UT-017
Bid Title:	Purchase of Water Inventory
Category:	Professional Services
Status:	Open

Purchase of Water Inventory

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