2026-01 Purchase of Walk-In Freezer at Phillips High Lunchroom Addendum 1
| Agency: | Marion County School District |
|---|---|
| State: | Alabama |
| Type of Government: | State & Local |
| NAICS Category: |
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| Posted Date: | Mar 16, 2026 |
| Due Date: | Mar 19, 2026 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
2026-01 Purchase of Walk-In Freezer at Phillips High Lunchroom
The Marion County Board of Education is now accepting sealed bids for the purchase of one walk-in freezer at the Phillips High School Lunchroom in Bear Creek, AL. Bids will be opened on Wednesday, March 19, 2026 at 2:00PM CST in the Boardroom of the Marion County Board of Education located at 188 Winchester Drive, Hamilton, AL 35570. All attached bid materials, specifications, and requirements should be carefully read and any questions may be directed to Mrs. Jennifer Roberts, CNP Director, at (205) 921-3191. For a bid response page, please click HERE.
Addendum Bid 26-01 Purchase of Walk-In Freezer at Phillips Lunchroom 3/16/26 click HERE
Attachment Preview
Ann West, Superintendent
Phone (205) 921-3191
FAX (205) 921-7336
Office of Superintendent
188 Winchester Drive
Hamilton, Alabama 35570
Marion County Board Members
Beverly Burleson
Joyce Fowler
Don Jones
Mark Dearen
Daryl Weatherly
March 5, 2026
BID AWARENESS LETTER
To: Prospective Vendors
From: Jennifer Roberts, Child Nutrition Director
You are invited to submit sealed bids for a walk-in freezer for Marion County Schools. All
potential bidders must be licensed to do business in Alabama and must be registered with the
Alabama Secretary of State.
Bid Title: Phillips Walk-In Freezer #26-01
Sealed bids will be received by the Marion County Board of Education until 2:00 PM on
Wednesday, March 19, 2026, at the Marion County Board of Education, 188 Winchester
Drive, Hamilton, Alabama, 35570, for the purchase of a Walk-In Freezer. At that time, all
received bids will be opened and read aloud for the purpose of purchasing a walk-in freezer by
the child nutrition program listed school district.
Mail or send RFP/bid to 188 Winchester Drive, Hamilton, AL 35570, and mark clearly on
the outside of the sealed envelope the number of this bid: 26-01.
A copy of these documents will be sent via email. Please follow the instructions listed on the
cover sheet. If the document is not submitted as requested, your bid will be disqualified. It is
requested that the bidder carefully read all specifications and information contained in this
document and that the document be retained for future reference.
This invitation to bid has been designed to meet the new USDA Procurement guidelines.
Vendors must fill in all blank spaces for each item proposed in the bid document. Failure to do
so will result in the classification of that particular proposal as non-respondent.
The Marion County Board of Education reserves the right to reject any and/or
all bids and to waive formalities in awarding this bid to the lowest respondent. Please direct any questions
to:
Jennifer Roberts, Marion County Schools Child Nutrition Director, at 205-921-1903 or
jroberts@mcbe.net.
A pre-bid site visit is REQUIRED by all potential bidders. Please set up a visit with Jennifer
Roberts at jroberts@mcbe.net or 205-921-1903; no unplanned visits allowed.
Respectfully submitted,
Mr. Patrick Sutton, Superintendent, Marion County Schools
Jennifer Roberts, Child Nutrition Director, Marion County Schools
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Table of Contents
CNP Bid Walk-in Freezer # 2026-01
Sealed bids will be received at the Marion County Board of Education, 188 Winchester Drive, Hamilton,
Alabama 35570 by 2:00 pm, Wednesday, March 19, 2026 and then publicly opened and read for the CNP
Walk-In Freezer for Phillips High Lunchroom.
Letter
Page _1__
Table of Contents
Page _2__
Invitation to Bid
Page _3_
Proof of Insurance
Page _5__
Instruction to Bidders
Page _6__
Required Federal Provisions
Page _11_
Delivery Address/Points of Contact (see attachments)
Page _15
Bid Specifications/Proposal Form
Page _16_
Vendor Certification
Page _18_
Owner Disclosure Certificate
Page _19
Non-Collusive Bidding Certificate
Page 21
References
Page _
Certification of Compliance with Specifications
Page _24_
Certification Regarding Drug Free Workplace
Page _26_
USDA Form AD-1048
Page _27
Certification of Debarment, Suspension, etc.
Page _27_
Memo regarding HB56- AL Immigration Law Compliance
Page _29_
Affidavit of Alabama Immigration Compliance- Subcontractor Page _30_
Child Nutrition Program Federal Acts
Page _33_
E-Verify Certification Form on file as required by school board
Specifications for Walk-in Freezer
Page 35
All bolded items listed above must be returned with the bid.
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Invitation to Bid
Walk-in Freezer Bid 26-01
The Marion County Board of Education will accept bids for the following equipment for the school system’s Child
Nutrition Program, according to the specifications set forth in this bid request:
Walk-in Freezer Bid 26-01
The bid opening will be held on March 19, 2026. Bids may be mailed to the attention of Jennifer Roberts, CNP Director,
Marion County Schools, 188 Winchester Drive, Hamilton, Alabama 35570, or hand-delivered at the bid opening. Bids
will be publicly opened and read promptly at 2:00 PM CST on March 19, 2026. No bids will be accepted once the
opening begins. Please note any requirements listed on the response form and bid specification sheet.
The Marion County Board of Education reserves the right to award the bid based on budgetary limits approved by the
Alabama State Department of Education.
Bidders are to use the bid response forms included in this packet and guarantee the quality of work to meet or exceed
expectations set forth in this bid request.
Each party shall follow the procedure outlined below if this contract is to be terminated. All transactions shall be sent
by Registered or Certified mail.
Step 1: Issue warning letter and outline violations and length of time allowed to correct the problem.
Step 2: Issue a letter of intent to cancel the contract if the problem is not resolved by a given date.
Step 3: Issue letter to cancel contract.
It is not the policy of the Marion County Board of Education to purchase on the basis of low bid only. Quality,
conformity with specifications, purpose for which required, terms of delivery, transportation charges, and dates of
delivery are factors which may be used to determine the low responsible bidder. Bidders must abide by the provisions
of the Americans with Disabilities Act of 1990 in order to provide goods or services to the Marion County Board of
Education.
Section 9 of the Alabama Immigration Act No. 2011-535 (http://www.ago.state.al.us/File-Immigration-AL-Law-2011-
535) requires contractors provide the Alabama Department of Education with an Affidavit of Immigration
Compliance and the contractor’s E-Verify Memorandum of Understanding as a condition of the award of any
contract. These two documents must be included with the bid. If you do not believe these requirements are applicable
to your entity, include an explanation justifying such exemption. A contractor can obtain the E-Verify Memorandum of
Understanding upon completion in the E-Verify enrollment process located at the federal website www.dhs.gov/e-
verify.
All items in the bid shall be awarded to one vendor on the basis of lowest total price with all standards of quality for
each item as described being met. Bidder is to quote prices on all items listed. A bid that does not contain a price for
each item may not be considered.
Payment will be made by the school system upon receipt of invoice, inspection, and acceptance by a designated
employee of the representative of the West Alabama Consortium.
.
The Marion County Board of Education reserves the right to reject any and all bids and to award the bid in a manner
deemed to be in the best interests of the West Alabama Consortium. In the event that any provisions of the bid award
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or written contracts emanating from the award is in conflict with Alabama’s bid law, the bid award and resultant contract
are declared null and void.
The vendor’s representative must complete and sign the attached Itemized List Bid Proposal form, Vendor Certification
page, and the form titled “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion –
Lower Tier Transactions.”
Envelopes containing bids should be sealed and clearly marked on the outside, CNP Bid Walk-in Freezer 2026 due
by 2:00 PM March 19, 2026. Bids should be mailed to Jennifer Roberts, CNP Director, Marion County Board of
Education, 188 Winchester Drive, Hamilton, Alabama 35570.
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INSURANCE
The Contractor must maintain throughout the life of this contract and pay for professional liability insurance
covering errors, omissions or negligent acts with limits of not less than $3,000,000. Coverage must include
contractual liability. When policies are renewed or replaced, the policy retroactive date must coincide with,
or precede start of work on this agreement. A claims-made policy which is not renewed or replaced, must
have an extended reporting period of two (2) Years. Additionally, the contractor shall procure and maintain
against claims under the Worker's Compensation Act and from claims for damage because of bodily injury
to others (including employees of the districts), death to others, damage to the property of others, and claims
for damages arising during the performance of the contract whether caused by him or anyone directly or
indirectly employed by him. The limits of liability insurance shall not be less than $1,000,000 per
occurrence/$3,000,000aggregate Commercial General Liability, $1,000,000 Automobile Liability. The
certificate of insurance shall be made in favor of and unconditionally named as an additional insured, "The
Board of Education." The certificate of insurance must be provided with this RFP/bid.
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This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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See Also
Follow FAN, VANEAXIAL Active Contract Opportunity Notice ID SPRRA2-26-R-0060 Related Notice SPRRA2-26-R-0060 Department/Ind.
DEPT OF DEFENSE
Bid Due: 6/03/2026