PURCHASE OF ULTRA LOW SULFUR DIESEL FUEL AND GASOLINE

CHARLOTTE M. MOSES, MAYOR RONALD BURTON, CPM
HAROLD L. DOUCET, SR., CITY MANAGER
MAYOR PRO TEM
SHERRI BELLARD, TRMC
COUNCIL MEMBERS: CITY SECRETARY
WILLIE BAE LEWIS, JR.
TIFFANY L. HAMILTON EVERFIELD ROXANN PAIS COTRONEO
DONEANE BECKCOM CITY ATTORNEY
THOMAS KINLAW, III
DONALD FRANK, SR.
MAY 13, 2026
INVITATION TO BID
PURCHASE OF ULTRA LOW SULFUR DIESEL FUEL AND GASOLINE
DEADLINE: Sealed Bid submittals must be received and time stamped by 3:00 p.m., Central Standard
Time, Wednesday, May 27, 2026. (The clock located in the City Secretary's office will be the official time.)
All bids received will be read aloud at 3:15 p.m. on Wednesday, May 27, 2026 in the City Council Chambers,
City Hall, 5th Floor, Port Arthur, TX. You are invited to attend.
MARK ENVELOPE: P26-035
DELIVERY ADDRESS: Please submit one (1) original and one (1) copy of your bid to:
CITY OF PORT ARTHUR CITY OF PORT ARTHUR
CITY SECRETARY or CITY SECRETARY
P.O. BOX 1089 444 4TH STREET, 4th Floor
PORT ARTHUR, TEXAS 77641 PORT ARTHUR, TEXAS 77640
POINTS OF CONTACT:
Questions concerning the Invitation to Bid or Scope of Work should be directed in writing to:
City of Port Arthur, TX
Clifton Williams
P.O. Box 1089
Port Arthur, TX 77641
clifton.williams@portarthurtx.gov
Purchasing Division/Finance Department | Purchasing Manager, Clifton Williams
P.O. Box 1089|444 4th Street| Port Arthur, Texas 77641| 409.983.8160 |Fax 409.983.8291

The enclosed Invitation to Bid (ITB) and accompanying General Instructions, Conditions and Specifications are
for your convenience in submitting bids for the enclosed referenced services for the City of Port Arthur.
Bids must be signed by a person having authority to bind the firm in a contract. Bids shall be placed in a sealed
envelope, with the Vendor's name and address in the upper left-hand corner of the envelope.
ALL BIDS MUST BE RECEIVED IN THE CITY SECRETARY'S OFFICE BEFORE OPENING DATE
AND TIME. It is the sole responsibility of the firm to ensure that the sealed ITB submittal arrives at the above
location by specified deadline regardless of delivery method chosen by the firm. Faxed or electronically
transmitted ITB submittals will not be accepted.
Clifton Williams
Purchasing Manager

INVITATION TO BID
PURCHASE OF ULTRA LOW SULFUR DIESEL FUEL AND GASOLINE
(To be Completed ONLY IF YOU DO NOT BID)
FAILURE TO RESPOND TO BID SOLICITATIONS FOR TWO (2) BID PERIODS MAY RESULT IN
REMOVAL FROM THE VENDOR'S LIST. However, if you are removed you will be reinstated upon request.
In the event you desire not to submit a bid, we would appreciate your response regarding the reason(s).
Your assistance in completing and returning this form in an envelope marked with the enclosed bid
would be appreciated.
NO BID is submitted: ____ this time only ____ not this commodity/service only
Yes No
Does your company provide this product or services?
Were the specifications clear?
Were the specifications too restrictive?
Does the City pay its bills on time?
Do you desire to remain on the bid list for this product or service?
Does your present work load permit additional work?
Comments/Other Suggestions:
Company Name:
Person Completing Form: Telephone:
Mailing Address: Email:
City, State, Zip Code: Date:

SPECIFICATIONS FOR
PURCHASE OF ULTRA LOW SULFUR DIESEL FUEL AND GASOLINE
The contract will be for 12 months. The City has the option to renew for two additional one year periods.
All deliveries will be F. O. B City storage tanks. Deliveries will be by a Tank Transport Truck.
Transit and Pleasure Island tank is above ground. Bob tails are allowable for delivery. Must have a pump on
truck.
Freight and taxes included in cost. City of Port Arthur is only Sales Tax Exempt.
Bidders must bid a price differential above or below the average price of the PADD 3 Report published for
Beaumont/Port Arthur, Texas, by the Oil Price Information Service (OPIS). The price of fuel delivered during
the contract term will be determined by applying the differential bid to the PADD 3 average price in affect on
the date of delivery. The PADD 3 price that is weekly and released on Thursday afternoon.
All delivered fuel shall be transferred to the City of Port Arthur owned tanks. Delivery trucks shall be properly
equipped with accurate measuring devices, vapor recovery systems, and spill pickup equipment. City of Port
Arthur personnel must verify this equipment upon completion of delivery. Deliveries shall be made on a net
gallon basis, temperature corrected to 60 degrees F. Vendors must be able to furnish certificates issued by the State of
Texas that verify tank capacities for a given truck.
Orders for deliveries will be made by the Transit and Utility Operations Departments in quantities of 5,000
gallons or less. Deliveries will be made within one (1) workday of the order to the locations listed below:
Orders for deliveries will be made by the Pleasure Island Departments in quantities of 2,500 gallons or less.
Deliveries will be made within one (1) workday of the order to the locations listed below:
Utility Operation tank is underground. The Utility Operation tank capacity is 2,000 gallons. The Transit tank is
above group capacity is 5,000 gallons. It is two 5,000 gallon tanks that are connected. One tank is for diesel,
and the other tank is gasoline.
The Pleasure Island tank is above group capacity is 3,000 gallons
Ultra Low Sulfur Diesel Fuel
Department Location Estimated Estimated Hours of Delivery
Annual Usage Average Order
Transit 301 4th Street 48,000 gallons 4,000 gallons 8:00 A. M. - 5:00 P. M. (M-F)
Utility Operations 2901 Hwy. 365 2,000 gallons 2,000 gallons 7:00 A. M. - 2:00 P. M. (M-F)
87 Octane Gasoline with 10% Ethanol
Department Location Estimated Estimated Hours of Delivery
Annual Usage Average Order
Transit 301 4th Street 20,000 gallons 2,000 gallons 8:00 A. M. - 5:00 P. M. (M-F)
Pleasure Island 900 T. B Ellison 48,000 gallons 2,500 gallons 8:00 A. M. - 5:00 P. M. (M-F)
The specified amounts are estimated based on past experience and the City is not obligated to purchase these
amounts.

The City's minimum delivery time for an emergency which is hurricanes, natural disasters, or other declared
emergencies will be eight (8) hours. Vendor shall provide an emergency plan to the City of Port Arthur for
delivery, including length of time after receipt of order that vendor shall make delivery of fuel. Vendors shall
state other entities having a priority of delivery over the City of Port Arthur.
Quality Control: An original copy of the refinery manifest shall accompany all deliveries. The manifest must
be identifiable as to the refiner or common carrier pipeline terminal. Deliveries from any other source will be
rejected. Any transport arriving without proper paperwork will not be permitted to unload. The City of Port
Arthur reserves the right to test fuels at any time for specification compliance. The cost for such tests shall be
paid by the seller in the event the product fails to comply. Such failure will result in the prompt removal of
failed products, using the vendor's equipment, at no cost to the City of Port Arthur, within twenty-four (24)
hours of notification. Acceptable fuel shall immediately replace unacceptable fuel based on the quality of
questionable fuel originally delivered to a given location at no charge for the entire shipment. Violation of
specification requirements may give the City of Port Arthur cause to cancel the contract and will be a
consideration of future awards.
Fuel prices bid will exclude all taxes and loading fees.
The bidder must submit Material Safety Data Sheet(s) with bid.
Number 2 Low Sulfur Diesel Fuel shall meet or exceed the following specifications:
API Gravity......................................................31.8
Cetane index......................................................45.0
Flash point........................................................158 degrees F
Mercaptan sulfur.................................................0.004%
Water and Sediment.............................................0.0%
Pour point.........................................................10 degrees F
Sulfur..............................................................0.14%
All fuel shall meet or exceed the performance criteria as established by new vehicles manufacturers or the
Society of Automotive Engineers or the American Society for Testing and Materials.
DISASTER
The City's minimum delivery time for an emergency which is hurricanes, natural disasters, or other declared
emergencies will be eight (8) hours. Vendor shall provide an emergency plan to the City of Port Arthur for
delivery, including length of time after receipt of order that vendor shall make delivery of fuel. Vendors shall
state other entities having a priority of delivery over the City of Port Arthur. Plan will include cost to ren a tank
if necessary.

CITY OF PORT ARTHUR, TEXAS
BID SHEET
BID FOR: Diesel fuel and Gasoline for Transit
BID DUE DATE: May 27, 2026
DESCRIPTION OPIS DIFFERENCE FLAT CHARGE FOR SPLIT DELIVERY TO
MORE THAN ONE LOCATION
Ultra Low Sulfur Diesel Fuel
for Transit $ $
Ultra Low Sulfur Diesel Fuel
for Utility Operations $ $
Gasoline for Transit $ $
Gasoline for Pleasure Island $ $
___________________________________ _____________________________________
COMPANY NAME STREET ADDRESS
__________________________________ _____________________________________
SIGNATURE OF BIDDER P.O. BOX
___________________________________ _____________________________________
PRINT OR TYPE NAME CITY STATE ZIP
___________________________________ _____________________________________
TITLE AREA CODE TELEPHONE NO
___________________________________ _____________________________________
EMAIL FAX NO.

NON-COLLUSION AFFIDAVIT
CITY OF PORT ARTHUR

STATE OF TEXAS
By the signature below, the signatory for the bidder certifies that neither he nor the firm, corporation,
partnership or institution represented by the signatory or anyone acting for the firm bidding this project
has violated the antitrust laws of this State, codified at Section 15.01, et seq., Texas Business and
Commerce Code, or the Federal antitrust laws, nor communicated directly or indirectly the bid made
to any competitor or any other person engaged in the same line of business, nor has the signatory or
anyone acting for the firm, corporation or institution submitting a bid committed any other act of
collusion related to the development and submission of this bid proposal.
Signature:
Printed Name:
Title:
Company:
Date:
SUBSCRIBED and sworn to before me the undersigned authority by the of, on
behalf of said bidder.
________________________________
Notary Public in and for the
State of Texas
My commission expires: ____________

AFFIDAVIT
All pages in Offeror's Responses containing statements, letters, etc., shall be signed by a duly authorized officer
of the company whose signature is binding.
The undersigned offers and agrees to one of the following:
______ I hereby certify that I do not have outstanding debts with the City of Port Arthur. I further agree to pay
succeeding debts as they become due.
______ I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to pay said
debts prior to execution of this agreement. I further agree to pay succeeding debts as they become due.
______ I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to enter into an
agreement for the payment of said debts. I further agree to pay succeeding debts as they become due.
Firm Name Date
Authorized Signature Title
Name (please print) Telephone
Email
STATE: ____________
COUNTY: ____________
SUBSCRIBED AND SWORN to before me by the above named ________________________
on this the _____________________ day of _____________, 20_____.
___________________________
Notary Public
RETURN THIS AFFIDAVIT AS PART OF THE BID PROPOSAL