Purchase of Printed Music for Orchestra, Band, and Chorus
| Agency: | Montgomery County Public Schools |
|---|---|
| State: | Maryland |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Dec 12, 2025 |
| Due Date: | Jan 15, 2026 |
| Solicitation No: | 4586.9 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Open Solicitation
| Bid/RFP Number: 4586.9 | |
| Solicitation Title |
Purchase of Printed Music for Orchestra, Band, and Chorus |
| Due Date & Time |
01/15/2026 02:00 PM
|
| Contract Type |
Bid |
| Buyer E-mail | |
| Description |
The specifications contained herein are intended to pre-approve qualified suppliers that are able to furnish and deliver printed music for orchestra, band, and chorus as described. Deliveries are to be made to various Montgomery County Public Schools (MCPS) located within Montgomery County, Maryland.
|
| eMaryland Marketplace link | BPM054512 |
Attachment Preview
THE BOARD OF EDUCATION OF MONTGOMERY COUNTY
MONTGOMERY COUNTY PUBLIC SCHOOLS
DEPARTMENT OF PROCUREMENT
45 West Gude Drive, Suite 3100
Rockville, MD 20850-9999
December 12, 2025
INVITATION FOR BID
4586.9 Purchase of Printed Music for Orchestra, Band, and
Chorus
Bid Opening Time: 2:00 PM
Bid Opening Date: January 15, 2026
NOTE: In the event of an emergency closing of Board of Education offices, this
bid will open at the same time on the next regular working day.
BIDS RECEIVED AFTER THE BID OPENING TIME AND DATE WILL
NOT BE ACCEPTED.
COMPANY NAME:
1. Term of Contract: February 20, 2026, through February 19, 2027
2. Terms of Delivery: 30 Days.
l
3. Delivery Destination: Individual Location, Noted on Purchase Order
4. Bid Security Required: None
Bid Security must be made payable to the Montgomery County Board of Education
5. Performance Bond Required: None
6a. Samples Required:
Yes No
6b. Sample Delivery Requirements:
Deliver to the Department of Procurement
Deliver to Supply and Property Management
Deliver to the Food Service Warehouse
Other
6c. Sample Delivery Time:
Prior to bid opening
At time of bid opening
Subsequent to bid opening
NOTICE TO BIDDERS
The appropriate items below must be completed as part of the bid. Failure to comply may
disqualify your bid. Type or print legibly in ink.
I. BIDDER INFORMATION: As appropriate, check and/or complete one of the items below.
1. Legal name (as shown on your income tax return)
2. Business Name (if different from above)
3. Tax Identification Number
A copy of your W-9 must be submitted with this bid response.
II. BIDDER’S CONTACT INFORMATION: This will be filed as your permanent contact
information.
1. Company Name
2. Address
3. Bid Representative’s Name
4. Phone Number(s)/Extension(s)
5. Fax Number
6. Email Address
7. Website
III. PURCHASE ORDER ADDRESS: Please complete if different from Bidder’s Contact
Information.
1. Purchase Order Address
2. Representative’s Name
3. Phone Number (s)/Extension(s)
4. Fax Number
5. Email Address
IV. PROMPT PAYMENT DISCOUNT: MCPS may consider prompt payment discounts as part of
the award process; however, the Board reserves the right to make awards according to the best
interests of MCPS.
considered.
Prompt payment discounts of less than twenty (20) days will not be
V. PURCHASING CARD AND SUA PAYMENT PROGRAM: MCPS is currently utilizing a
purchasing card and Single Use Accounts (SUA) payment program through JP Morgan
MasterCard. Please check the appropriate box below.
Yes, we accept MasterCard
No, we do not accept MasterCard
Note: Beginning April 1, 2018, MCPS will no longer process check payments. To avoid payment
delays after this change, all bidders that accept MasterCard are strongly encouraged to sign up to
receive SUA payments upon being notified of an award. For bidders that do not accept MasterCard,
the ACH payment method is also available. Please e-mail SUA@mcpsmd.org to register for SUA,
or e-mail accountspayable@mcpsmd.org to request ACH registration forms.
VI. PURCHASE ORDER PREFERENCE: Montgomery County Public Schools (MCPS) is in
the process of issuing orders via Facsimile or US Mail. MCPS prefers facsimile. Please check
your preference below.
Facsimile
US Mail
Email
EDI
VII. SLMBE (SMALL, LOCAL AND MINORITY BUSINESS ENTERPRISE): Check the
appropriate box below.
African American Asian American Hispanic
Female
Disabled
None
Native American
VIII. NON-DEBARMENT ACKNOWLEDGEMENT
I acknowledge that my firm has NO pending litigation and/or debarment from doing
business with the State of Maryland or any of its subordinate government units and/or federal
government within the past five (5) years.
I acknowledge that my firm has pending litigation or has been debarred from doing
business with the State of Maryland or any of its subordinate government units and/or federal
government, within the past five (5) years. (Attachment)
As the duly authorized representative of the applicant, I hereby certify that the above information is
correct and that I will advise Montgomery County Public Schools should there be a change in
status.
By (Signature)
Name and Title
Witness Name and Title
IX. BIDDER'S CERTIFICATION: Upon notification of award, this document in its entirety is the
awarded vendors contract with MCPS. By signing below, the undersigned acknowledges that
s/he is entering into a contract with MCPS.
A. The undersigned proposes to furnish and deliver supplies, equipment, or services, in
accordance with specifications and stipulations contained herein, and at the prices quoted. This
certifies that this bid is made without any previous understanding, agreement or connection
with any person, firm, or corporation making a bid for the same supplies, materials, or
equipment, and is in all respects fair and without collusion or fraud.
B. I hereby certify that I am authorized to sign for the bidder. (Bidders are cautioned to read the
material under Section XXVII, signature to Bids, and to comply with its stipulations.) I/We
certify that none of this company's officers, directors, partners, or its employees have been
convicted of bribery, attempted bribery, or conspiracy to bribe under the laws of any state or
federal government; and that no member of the Board of Education of the Montgomery County
Public Schools, Administrative or Supervisory Personnel, or other employees of the Board of
Education has any interest in the bidding company except as follows:
By (Signature)
Name and Title
Witness Name and Title
MONTGOMERY COUNTY PUBLIC SCHOOLS
Department of Procurement
45 West Gude Drive, Suite 3100
Rockville, MD 20850-9999
General Stipulations and Instructions to Bidder
I. Invitation for Bid
The Board of Education of Montgomery County,
Maryland, herein after referred to as The Board of
Education, will receive sealed proposals until the date and
time indicated on the cover of the Invitation for Bid. Bids
must be delivered to the Department of Procurement at the
above address, where it will be opened and publicly read
at the stated time. Bids must be delivered in sealed opaque
envelopes. Envelopes shall be clearly marked on the
outside, lower left corner, with the bid number and bid
opening date and time.
II. Intent
These specifications are intended to cover the furnishing
and delivery of said materials, supplies, or services as
hereinafter shown to any or to each of the various public
schools, offices, or to any designated warehouse or
warehouses in Montgomery County, Maryland, whichever
is specified, in quantities to be determined subsequent to
the bid opening.
in the bid; to reject any bid that shows any omissions,
alterations of form, and additions, conditions, or
alternate proposals not called for; and to make any
such award as is deemed to be in the best interests of
the Board of Education
C. All items furnished must be completely new and free
from defects. No others will be accepted under the
terms and intent of this bid.
IV. Right to Purchase in The Open Market
Should the contractor fail to comply with the conditions of
this contract or fail to complete the required work within
the time stipulated in the contract, The Board of Education
reserves the right to purchase in the open market, or to
complete the required work, at the expense of the
contractor or by recourse to provisions of the faithful
performance bond if such bond is required under the
conditions of the bid.
V. Failure to Furnish Item(s)
III. Right to Cancel or Reject Bids
A. The Board of Education reserves the right to cancel
any contract if, in its opinion, there is a failure at any
time to perform adequately the stipulations of this
Invitation For Bid, or if the general conditions and
specifications which are attached and made part of
this bid are not fulfilled, or if in any case there is any
attempt to willfully impose upon the Board of
Education materials or products or workmanship
which are in the opinion of the Board of Education of
an unacceptable quality. Any action taken in
pursuance of this latter stipulation shall not affect or
impair any rights or claims of the Board of Education
to damages for the breach of any covenants of the
contract by the contractor. The Board of Education
also reserves the right to reject the bid of any bidder
who has previously failed to perform adequately after
having once been awarded a prior bid for furnishing
materials or services similar in nature to those
mentioned in this bid.
B. The Board of Education reserves the right to reject
any or all bids in whole or in part; to make partial
awards; to waive any irregularity in any quotation; to
increase or decrease quantities if quantities are listed
Should the contractor fail to furnish any item or items, or
to complete the required work included in this contract, the
Board of Education reserves the right to withdraw such
items or required work from the operation of this contract
without incurring further liabilities on the part of the Board
of Education.
VI. Employer Information Report EEO-1
The Board of Education requires that each successful
bidder be liable for compliance with the provisions of Title
VII of the Civil Rights Act of 1964. In order to fully
comply with Title VII, a company must file Employer
Information Report EEO-1 with the Joint Report
Committee, 1800 G Street, NW, Washington, D.C. 20036.
Only companies that fall within the following categories
are required to file the Employer Information Report EEO-
1:
The entire company has at least 100 employees on the
payroll. The company is affiliated through centralized
ownership and/or centralized management, and the group
legally constitutes a single enterprise employing a total of
100 or more employees. If your company has already filed
an EEO-1 by virtue of supplying materials or services
under Federal Government Contracts, it is necessary to
submit only a copy of your most recent EEO-1 report to
the Department of Procurement. If you are filing a report
This page summarizes the opportunity, including an overview and a preview of the attached documents.
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