Purchase of Printed Items for Admissions Blanket Bid

Return this SIGNED form to:
Louisiana Tech University
Office of Purchasing
PO Box 3157
208 Keeny Circle, RM 408
INVITATION TO BID
Ruston, Louisiana 71272
DO NOT SHIP BASED UPON THIS BID
Bid Number: 50012-648-26 Bid Title: Purchase of Printed Items for Admissions Blanket Bid
Bid Schedule:
Pre-Bid Conference: Bidder agrees to comply with all
conditions below and attached to this
N/A
request.
Bid Submission Deadline / Opening: Prices are to be complete and the
FOB point is to be Louisiana Tech
April 29, 2026 @ 2:00 PM
University unless otherwise specified.
Bidder Information: (Bidder to provide all required information)
(Full Company Name)
(Full Street or Mailing Address)
(City) (State) (Zip)
(Phone) (Email) (Fax)
(Company Quote Number if Applicable)
PRICES MUST BE FIRM FOR AT LEAST 30 DAYS FROM BID OPENING DATE
FAILURE TO SIGN BELOW IN INK SHALL DISQUALIFY BID
Typed or Printed Name / Title Authorized Signature
The Louisiana Tech University Office of Purchasing is seeking SEALED BIDS for the following:
Purchase of Printed Items for Admissions Blanket Bid
* No bid bond is required for this solicitation *
** This solicitation will result in the issuance of a blanket purchase order covering the time period July 1, 2026 to June 30, 2027. This
solicitation also includes the ability to renew this agreement for two (2) additional one (1) year periods of both parties mutually agree **
**See Attached Bid Specifications for additional details**
ALL BIDS MUST BE RETURNED TO THE LOUISIANA TECH UNIVERSITY OFFICE OF PURCHASING VIA MAIL OR IN PERSON.
The Bidder is solely responsible for ensuring that its courier service provider makes inside deliveries to our physical location. Louisiana Tech
University is not responsible for any delays caused by the bidder's chosen means of delivery.
For questions regarding specifications, please contact the Office of Purchasing at 318-257-4205 or purchasing@latech.edu. Please ensure that
the above bid number appears on all communications.
IMPORTANT: If bidding other than requested brand and product number (or style), enclose sufficient literature to determine compliance with specifications. Failure to comply with this
request may eliminate your bid from consideration. Any manufacturer's names, trade names, brand names, or catalog numbers used in the specifications are for the purpose of describing
and establishing general quality levels. Such references are not intended to be restrictive. Bids will be considered for any brand which meets or exceeds the quality of the specifications
listed for any items.
PUR2526028 Rev. 06/12/2025

The Louisiana Tech University Office of Purchasing is now accepting Sealed Bid solicitations for the Purchase of Printed
Items for Admissions Blanket Bid. This solicitation will result in the issuance of a blanket purchase order for the 'as-
needed' purchase of the listed items during the time period July 1, 2026 to June 30, 2027. This solicitation also includes
the ability to renew this agreement for two (2) additional one (1) year periods if both parties mutually agree.
The specifications contained in this solicitation are the requirements for the type of item, item size, item color, imprint
requirements, and item quantity. Printing will be for various events throughout the aforementioned time frame. Items
will be ordered from the Awarded Vendor(s) on an 'as-needed' basis. Once ordered, items must be delivered to the Office
of Admissions within three (3) weeks of the order date unless an extension is granted by the Office of Admissions either
by letter or email. Unless otherwise authorized by the Office of Admissions, all shipping and handling shall be standard,
not expedited.
Unless otherwise indicated in the specific item's description, artwork shall be provided to the Awarded Vendor prior to
production by the University in InDesign CC or pdf ready for printing format. The cost of artwork shall not be included as
a part of the per unit pricing of these items. If the item description, the Awarded Vendor is to provide artwork services,
these artwork services as well as setup fees shall be provided in the per unit pricing.
Vendors shall submit pricing for the quantities listed in this solicitation. Vendors shall not change or adjust quantities
provided on this solicitation. Vendors are to provide per unit pricing which shall include all costs associated with the
production, importation, and shipping of the final product to the University. This shall include, but not be limited to
artwork (if applicable), setup fees (if applicable), shipping, handling, customs clearance fees, customs broker fees,
document fees, taxes, or duties. Vendors shall not include these fees on a separate line item on this Invitation to Bid, nor
shall the Awarded Vendor include on any invoice to the University separate charges for the aforementioned items.
Vendors are encouraged to submit pricing on each item they are able to provide. Vendors are not required to provide
pricing on each and every item on this solicitation. If a vendor does provide pricing for an item, then pricing shall be
provided for ALL quantity options. Failure to provide pricing on all quantity options will result in the vendor's bid for that
item being deemed as non-responsive.
Prior to production or shipping, the Awarded Vendor shall provide proofs to the Office of Admissions for approval of any
ordered items.
Mailing Services option will require the Awarded Vendor to mail the printed items utilizing their permit, not the University's
permit.
The University reserves the right to reject bids or line items. The University waives any informalities in the bidding process.
The University further reserves the right to award the bid by individual item, in groups, or in total; whichever is in the best
interest of the University. Items 1-2 shall be awarded to a single vendor based upon total pricing of both items.
Vendors shall complete all pages of this Invitation to Bid, including the printed name and signature of the person
submitting the quotation and pricing on the Schedule of Items page. Bid received without this information shall be
deemed as non-responsive. Vendors are encouraged to include their own quote for an explanation of your proposed
items, BUT this vendor quote shall not be a substitute for this completed Invitation to Bid Form.
PUR2526028 Rev. 06/12/2025

Schedule of Items page 3
Bid Number: 50012-648-26 Bid Title: Purchase of Printed Items for Admissions Blanket Bid
IMPORTANT: If bidding other than requested brand and product number (or style), enclose sufficient literature to determine compliance with specifications. Failure to comply with this request
may eliminate your bid from consideration. Any manufacturer's names, trade names, brand names, or catalog numbers used in the specifications are for the purpose of describing and
establishing general quality levels. Such references are not intended to be restrictive. Bids will be considered for any brand which meets or exceeds the quality of the specifications listed for
any items.
Vendors shall complete all pages of this Invitation to Bid, including the printed name and signature of the person submitting the quotation and pricing on the Schedule of Items page. Bids
received without this information shall be deemed as non-responsive.
Item Description Quantity Unit Price Total Price
Note Cards
Size: 5" x 7" finished
1 Paper: Bright white 14 pt cardstock or 114# cover uncoated / matte finish
Ink: 2c spot or 4 color process (both options listed below) with bleed on front only (PMS 287 and PMS 1797)
Bindery: N/A
Option #1 - 2c spot 7500 ea
Option #2 - 2c spot 10000 ea
Option #3 - 4 color process 7500 ea
Option #4 - 4 color process 10000 ea
Envelopes with return address (for Note Cards listed in Item #1)
Size: A7 (5.25" x 7.25")
2 Paper: 28# Bright White / Regular Gum
Ink: 2c spot or 4 color process (both options listed below) (PMS 287 and PMS 1797)
Bindery: N/A
Option #1 - 2c spot 7500 ea
Option #2 - 2c spot 10000 ea
Option #3 - 4 color process 7500 ea
Option #4 - 4 color process 10000 ea
Campus Visit Folder with pockets
Size: 19.5" x 16" (flat) and 9" x 12" (folded)
Front Side: 1c PMS 287 Blue folder (full bleed) and metalic silver foil (University mascot head 3.75")
Pocket Size: 4" high pocket
3
Left Side Pocket: Business card horizontal die-cut, 14 pt cover
Right Side Pocket: University's State / T Logo and web address (reversed out)
Ink: 1c PMS 287 Plus Foil (image 3.75" sq prints on one side only) Soft Touch Aqueous
Bindery: Trimmed, Die-cut, scored, folded, glued
Option #1 3000 ea
Option #2 4000 ea
Option #3 5000 ea
Cover the Earth Tri-fold (large brch)
Size: Flat - 11" x 25.5"; Folded - 8.5" x 11 (finished)
Total Pages: Single page folds
4
Paper: 80# Gloss Cover printed 4c+Satin AQ / 4c+Satin AQ
Ink: 4c process / 4c process with full bleed
Bindery: Tri-fold
Option #1 2000 ea
Option #2 5000 ea
Option #3 10000 ea
Option #4 15000 ea
Option #5 20000 ea
Option #6 25000 ea
PUR2526028 Rev. 06/12/2025

Schedule of Items page 4
Bid Number: 50012-648-26 Bid Title: Purchase of Printed Items for Admissions Blanket Bid
IMPORTANT: If bidding other than requested brand and product number (or style), enclose sufficient literature to determine compliance with specifications. Failure to comply with this request
may eliminate your bid from consideration. Any manufacturer's names, trade names, brand names, or catalog numbers used in the specifications are for the purpose of describing and
establishing general quality levels. Such references are not intended to be restrictive. Bids will be considered for any brand which meets or exceeds the quality of the specifications listed for
any items.
Vendors shall complete all pages of this Invitation to Bid, including the printed name and signature of the person submitting the quotation and pricing on the Schedule of Items page. Bids
received without this information shall be deemed as non-responsive.
Item Description Quantity Unit Price Total Price
Preview Day Event Bi-Fold
Size: 18" x 12" Flat; 9" x 12" Folded
Total Pages: NO pocket. Informational fold over to hold handouts
5
Paper: 12pt (C1s) Coated one side
Ink: 4c / 4c process with full bleed on front. Partial bleed inside
Bindery: Trimmed, scored, and folded
Option #1 400 ea
Option #2 800 ea
Two-sided flyers
Size: 8.5" x 11" Flat
Paper: 100lb gloss text
6
Pages: 2 pages
Ink: 4c / 4c process with bleed on three (3) sides
Bindery: Trimmed
Option #1 1000 ea
Option #2 2000 ea
Option #3 3000 ea
Option #4 4000 ea
Informational Logo Card - Diecut State / T Logo (with printed back)
Size: 9" width x 8.01969" height
7 Paper: White 100# Gloss Cover
Ink: 4c process
Bindery: Diecut
Option #1 5000 ea
Option #2 10000 ea
Option #3 15000 ea
Admissions Postcards - 4" x 6"
Size: 4" x 6" with bleed - finished
8
Paper: 12pt C1S
Ink: 4c process front and back
Option #1 2000 ea
Option #2 3000 ea
Option #3 5000 ea
Option #4 40000 ea
Admissions Postcards - 5" x 7"
Size: 5" x 7" with bleed - finished
9
Paper: 12pt C1S
Ink: 4c process front and back
Option #1 - Mailing Services Option - Awarded Vendor shall print addresses on postcard and mail. Postage
shall be included as a part of the per unit pricing. Addresses will be provided in Excel format. Any postcards
ordered that are not mailed, shall be delivered to the University at the Awarded Vendor's expense.
Option 1a 1300 ea
Option 1b 3000 ea
Option 1c 20000 ea
Option 1d 30000 ea
Option 1e 35000 ea
PUR2526028 Rev. 06/12/2025

Schedule of Items page 5
Bid Number: 50012-648-26 Bid Title: Purchase of Printed Items for Admissions Blanket Bid
IMPORTANT: If bidding other than requested brand and product number (or style), enclose sufficient literature to determine compliance with specifications. Failure to comply with this request
may eliminate your bid from consideration. Any manufacturer's names, trade names, brand names, or catalog numbers used in the specifications are for the purpose of describing and
establishing general quality levels. Such references are not intended to be restrictive. Bids will be considered for any brand which meets or exceeds the quality of the specifications listed for
any items.
Vendors shall complete all pages of this Invitation to Bid, including the printed name and signature of the person submitting the quotation and pricing on the Schedule of Items page. Bids
received without this information shall be deemed as non-responsive.
Item Description Quantity Unit Price Total Price
Option 2 - No Mailing Services. The Awarded Vendor shall deliver all postcards to the University. Postage /
Shipping of the items to the University shall be included as a part of the per unit price if pickup is not 3000 ea
available in the Ruston, LA area.
Admissions Postcards - 6" x 9"
Size: 6" x 9" with bleed - finished
Paper: 12pt C1S
Ink: 4c process front and back
10
Output: Variable printing
Mailing Services: Awarded Vendor shall print addresses on postcard and mail. Postage shall be included as
a part of the per unit price. Addresses will be provided in Excel format. Any postcards ordered but not
mailed will be delivered to the University at the Awarded Vendor's expense.
Option #1 5000 ea
Option #2 6000 ea
Option #3 7000 ea
Option #4 8000 ea
Option #4 9000 ea
Junior Piece Bi-Fold
Size: 8.5" x 11" Flat; 5.5" x 8.5" Folded
Paper: Accent Opaque Digital Super Smooth 80 lb Cover (no exceptions)
Ink: 4c process / 4c process with full bleed
Bindery: Trimmed, scored, bi-folded, tab per USPS regulations for mailing. All to be tabbed shut (self-
mailer). Please follow updated USPS guidelines on tabbing. Ensure final product meets all USPS postal
11
guidelines.
Mailing Services: Awarded Vendor shall print addresses on bi-fold and mail. Postage shall be included as a
part of the per unit price. Addresses will be provided in Excel format. Any bi-folds not mailed are to be
delivered to the University at the Awarded Vendor's expense if pickup is not available in the Ruston, LA
area.
Expected printing / mailing is March and May 2027
Option #1 40000 ea
Option #2 50000 ea
Option #3 60000 ea
Option #4 70000 ea
Senior Checklist Tri-Fold
Size: 16.5" x 8.5 Flat; 5.5" x 8.5" Folded
Paper: Accent Opaque Digital Super Smooth 80lb cover (no exceptions)
Ink: 4c process / 4c process with full bleed
12
Bindery: Trimmed, scored, tri-folded tab per USPS regulations for mailing. All to be tabbed shut (self-
mailer). Please follow updated USPS guidelines on tabbing. Ensure final product meets all USPS postal
guidelines.
Expected printing / mailing August 2026
Option #1 - Mailing Services - Awarded Vendor will print addresses on tri-fold and mail. Postage shall be
included as a part of the per unit price. Addresses will be provided in Excel format. Any tri-folds not mailed
are to be delivered to the University at the Awarded Vendor's expense if pickup is not available in the
Ruston, LA area.
Option #1a 30000 ea
Option #1b 35000 ea
Option #1c 40000 ea
PUR2526028 Rev. 06/12/2025

Schedule of Items page 6
Bid Number: 50012-648-26 Bid Title: Purchase of Printed Items for Admissions Blanket Bid
IMPORTANT: If bidding other than requested brand and product number (or style), enclose sufficient literature to determine compliance with specifications. Failure to comply with this request
may eliminate your bid from consideration. Any manufacturer's names, trade names, brand names, or catalog numbers used in the specifications are for the purpose of describing and
establishing general quality levels. Such references are not intended to be restrictive. Bids will be considered for any brand which meets or exceeds the quality of the specifications listed for
any items.
Vendors shall complete all pages of this Invitation to Bid, including the printed name and signature of the person submitting the quotation and pricing on the Schedule of Items page. Bids
received without this information shall be deemed as non-responsive.
Item Description Quantity Unit Price Total Price
Option 2 - No Mailing Services. Artwork for this item will NOT include a bulk mailing indicia. All items shall
12000 ea
be shipped / delivered to the University for mailing by University Staff.
Top Dog Academic Brochure
8-panel brochure. Double parallel brochure (scored, folded in half to 12" x 10.5", and then folded in half
again.
13
Size: 23.875" x 12" Flat; 6" x 12" Finished
Paper: 100# Gloss Cover
Ink and Coating: 4c+Satin AQ / 4c+Satin AQ
Option #1 5000 ea
Option #2 10000 ea
Transfer Guide Booklet
Size: 12" x 9" Flat; 6" x 9" Finished
Pages: 8 (2 signatures)
14
Paper: 80 lb gloss cover plus 80 lb gloss text
Ink and Coating: 4c+Satin AQ / 4c+Satin AQ
Bindery: Trimmed, scored, folded, saddle-stitched
Option #1 1500 ea
Option #2 2000 ea
Option #3 2500 ea
PUR2526028 Rev. 06/12/2025

Louisiana Tech University
Division of Finance
Office of Purchasing
THIS IS A REQUEST FOR A SEALED BID
INSTRUCTIONS TO BIDDERS
1. Read the entire bid, including all terms and conditions and specifications.
2. Louisiana Tech University is not liable for any cost incurred by the bidders prior to execution of a contract and the
issuance of a purchase order. Any bidder who ships or otherwise expends time or money prior to award as defined
does so at the bidder's own risk.
3. All bid prices must be typed or written in ink. Any corrections, erasures or other forms of alteration to unit prices
should be initialed by the bidder. If the bidder needs to submit a change, question, exception, or modification to any
aspect of the bid specifications, terms, conditions, or bidder instructions, must do so in written form submitted to the
Louisiana Tech University Office of Purchasing prior to the bid opening date. All responses and/or addenda will be
officially submitted by the Louisiana Tech University Office of Purchasing 72 (seventy-two) business hours before
the bid opening date. Business hours is defined as University operating hours while the University is open. Unless
received as specified above, all bid information will remain unchanged.
4. This bid is to be manually signed in ink.
5. Bid prices shall include all delivery charges paid by the vendor, F.O.B. Destination, unless otherwise provided in the
solicitation. Bids requiring deposits, "payment in advance" or "C.O.D" may be rejected. Bid prices shall also include
all customs clearance, duties, and taxes into the United States; if applicable. This is to include, but is not limited to,
customs broker fees, document fees, duties, taxes, etc. The University does not retain, nor will it retain a customs
broker. All importation shall be the responsibility and at the cost of the Vendor. Payment is to be made within 30
days after receipt of properly executed invoice or delivery, whichever is later.
6. Amount of bid bond required: every bid submitted for in excess of fifty thousand dollars shall be accompanied by a
bid bond guaranteed by a surety company qualified to do business in the state of Louisiana. The bid bond shall be
for five percent of the official bid amount.
7. To assure consideration of your bid, all bids and addenda should be returned in an envelope or package clearly
marked with the bid opening date and the bid number; or submitted in the special envelope, if furnished for that
purpose. The Bidder is solely responsible for ensuring that its courier service provider makes inside deliveries to
our physical location. The University is not responsible for any delays caused by the bidder's chosen means of
delivery. Bidder is solely responsible for the timely delivery of its bid. Bids received after the due date and time will
not be considered.
8. Bids submitted are subject to provisions of the laws of the State of Louisiana including but not limited to L.R.S.
39:1551-1736; Purchasing rules and regulations; executive orders; standard terms and conditions; special
conditions; and specifications listed in this solicitation.
9. Important: By signing the bid, the bidder certifies compliance with all instructions to bidders, terms conditions and
specifications, and further certifies that this bid is made without collusion or fraud. This bid is to be manually signed
in ink by a person authorized to bind the vendor (see no. 27). All bid information shall be in ink or typewritten.
10. Address all inquiries and correspondence to the Louisiana Tech University Office of Purchasing at the address and
telephone number listed herein.
PUR2526028 Rev. 06/12/2025

11. Bid forms: All written bids, unless otherwise provided for, must be submitted on, and in accordance with, forms
provided, and properly signed (see no. 27). Bids submitted in the following manner will not be accepted:
A. Bid contains no signature indicating intent to be bound;
B. Bid sent by facsimile equipment;
C. Bid filled out in pencil; and
D. Bid not submitted on the designated bid forms.
12. Bids must be received at the address specified in the solicitation prior to bid opening time in order to be considered.
13. Standards of quality - Any product or service bid shall conform to all applicable federal, state, and local laws and
regulations, and the specifications contained in the solicitation. If bidding other than the requested brand or product
number (or style), enclose sufficient literature to determine compliance with specifications. Failure to comply with
this request may eliminate your bid from consideration. Unless otherwise specified in the solicitation document, any
manufacturer's name, trade name, brand name, or catalog number used in the specification is for the purpose of
describing the standard of quality, performance, and characteristics desired; and is not intended to limit or restrict
competition. Bidder must specify the brand and model name of the product offered in the bid. Bids not specifying
brand and model number shall be considered as offering the exact product specified in the solicitation. See bid
document for full requirements.
14. New Products: Unless specifically called for in the solicitation documents, all products for purchase must be new,
never previously used, and the current model and/or packaging. No remanufactured, demonstrator, used or irregular
product will be considered for purchase unless otherwise specified in the solicitation documents. The manufacturer's
standard warranty will apply unless otherwise stated in the solicitation.
15. Louisiana Tech University reserves the right to award items separately, grouped or on an all-or-none basis and to
reject any or all bids and waive any informalities.
16. This agreement is non-exclusive and shall not in any way preclude Louisiana Tech University from entering into
similar agreements and/or arrangements with other vendors or from acquiring similar, equal, or like goods and/or
services from other entities or sources.
17. Bid opening: Bidders may attend the bid opening, but no information or opinions concerning the ultimate contract
award will be given at the bid opening or during the evaluation process. Bids may be examined within 72 hours after
bid opening. Information pertaining to completed files may be secured by visiting the Louisiana Tech University
Purchasing Office during normal working hours. Written bid tabulations will not be furnished prior to 72 hours.
18. Prices: Unless otherwise specified by Louisiana Tech University in the solicitation, bid prices must be complete,
including transportation prepaid by bidder to destination and firm for acceptance for a minimum of 30 days. If
accepted, prices must be firm for the contractual period.
19. Taxes: Vendor is responsible for including all applicable taxes, fees, and tariffs in the bid price. Louisiana Tech
University is exempt from all Louisiana state and local sales and use taxes. By accepting an award, resident and
non-resident firms acknowledge their responsibility for the payment of all taxes duly accessed by the State of
Louisiana and its political subdivisions for which they are liable, including but not limited to: franchise taxes, privilege
taxes, sales taxes, use taxes, ad valorem taxes, etc.
20. Contract renewals: In the event that bid specifications include a renewal option, a term contract may be extended
for two additional 12-month periods at the same prices, terms, and conditions upon mutual agreement of the State
of Louisiana agency and the contractor. In such cases, the total contract term cannot exceed 36 months.
PUR2526028 Rev. 06/12/2025

21. Contract cancellation: Louisiana Tech University has the right to cancel any contract, in accordance with purchasing
rules and regulations, including but not limited to: (1) failure to deliver within the time specified in the contract; (2)
failure of the product or service to meet specifications, conform to sample quality or to be delivered in good condition;
(3) misrepresentation by the vendor; (4) fraud, collusion, conspiracy or other unlawful means of obtaining any
contract with the University; (5) conflict of contract provisions with constitutional or statutory provisions of state or
federal law; (6) any other breach of contract. Louisiana Tech University has the right to cancel any contract for
convenience at any time by giving thirty (30) days written notice to the vendor. In such cases, the vendor shall be
entitled to payment for complaint deliverables in progress.
22. Applicable law: All contracts shall be construed in accordance with and governed by the laws of the State of
Louisiana.
23. In accordance with Executive Order Number JBE 2018-15, effective May 22, 2018, for any contract for $100,000 or
more and for any contractor with five or more employees, Contractor, or any Subcontractor, shall certify it is not
engaging in a boycott of Israel, and shall, for the duration of this contract, refrain from a boycott of Israel. The State
reserves the right to terminate this contract if the Contractor, or any Subcontractor, engages in a boycott of Israel
during the term of the contract.
24. The bidder agrees to abide by the requirements of the following as applicable: Title VI of the Civil Rights Act of 1964
and Title VII of the Civil Rights Act of 1964, as amended by the Equal Employment Opportunity Act of 1972, Federal
Executive Order 11246 as amended, the Rehabilitation Act of 1973, as amended, the Vietnam Era Veteran's
Readjustment Assistance Act of 1974, Title IX of the Education Amendments of 1972, the Age Discrimination Act
of 1975, the Fair Housing Act of 1968 as amended, and bidder agrees to abide by the requirements of the Americans
with Disabilities Act of 1990. Bidder agrees not to discriminate in its employment practices, and will render services
under this contract without regard to race, color, religion, sex, sexual orientation, gender identity, national origin,
veteran status, political affiliation, disability, or age in any matter relating to employment. Any act of discrimination
committed by bidder, or failure to comply with these statutory obligations when applicable shall be grounds for
termination of any contract entered into as a result of this solicitation.
25. Special accommodation: Any "qualified individual with a disability" as defined by the Americans with Disabilities Act,
who has submitted a bid and desires to attend the bid opening, must notify the Louisiana Tech University Office of
Purchasing in writing not later than seven days prior to the bid opening date of their need for special
accommodations. If the request cannot be reasonably provided, the individual will be informed prior to the bid
opening.
26. Indemnity: Contractor agrees, upon receipt of written notice of a claim or action, to defend the claim or action, or
take other appropriate measure, to indemnify, and hold harmless, the state, its officers, its agents and its employees
from and against all claims and actions for bodily injury, death or property damages caused by the fault of the
contractor, its officers, its agents, or its employees. Contractor is obligated to indemnify only to the extent of the
fault of the contractor, its officers, its agents, or its employees. However, the contractor shall have no obligation as
set forth above with respect to any claim or action from bodily injury, death or property damages arising out of the
fault of the state, its officers, its agents or its employees.
27. Signature authority: Attention: R.S. 39:1594(c) (4) requires evidence of authority to sign and submit bids to the State
of Louisiana. You shall indicate which of the following apply to the signer of this bid.
Please circle one:
1) The signer of this bid is either a corporate officer who is listed on the most current annual report on
file with the Secretary of State or a member of a partnership or partnership in commendam as
reflected in the most current partnership records on file with the Secretary of State. A copy of the
annual report or partnership must be submitted to this office before contract award.
PUR2526028 Rev. 06/12/2025

2) The signer of this bid is a representative of the bidder authorized to submit this bid as evidenced
by documents such as Corporate Resolution, Certification as to Corporate Principal, etc. If this
applies, a copy of the resolution, certification, or other supportive documents must be attached
hereto.
3) The bidder has filed with the Secretary of State an affidavit or resolution or other
acknowledged/authentic document indicating that the signer is authorized to submit bids for public
contracts. A copy of the applicable document must be submitted to this office before contract award.
28. In accordance with the provisions of R.S. 39:2182, in awarding contracts after August 15, 2010, any public entity is
authorized to reject a proposal or bid form, or not award the contract to, a business in which any individual with an
ownership interest of five percent or more, has been convicted of, or has entered a plea of guilty or nolo contendere
to any state felony or equivalent federal felony crime committed in the solicitation or execution of a contract or bid
awarded under the laws governing public contracts under the provisions of chapter 10 of Title 38 of the Louisiana
Revised Statutes of 1950; professional, personal, consulting, and social services procurement under the provisions
of Chapter 16 of Title 39, or the Louisiana Procurement Code under the provisions of Chapter 17 of Title 39.
29. It is agreed that the Legislative Auditor of the State of Louisiana and/or the Office of the Governor, Division of
Administration auditors shall have the option of auditing all accounts which relate to this contract.
30. The continuation of this contract is contingent upon the appropriation of funds to fulfill the requirements of the
contract by the legislature. If the legislature fails to appropriate sufficient monies to provide for the continuation of
the contract, or if such appropriation is reduced by the veto of the Governor or by any means provided in the
Appropriations Act to prevent the total appropriation for the year from exceeding revenues for that year, or for any
other lawful purpose, and the effect of such reduction is to provide insufficient monies for the continuation of the
contract.
31. Whenever a public entity enters in to a contract in excess of five-thousand dollars ($5,000) for the construction,
alteration, or repair of any Public Works, the official representative of the public entity shall reduce the contract to
writing and have it signed by the parties. When an emergency as provided in R.S. 38:2212(D) is deemed to exist
for the construction, alteration, or repair of any Public Works and the contract for such emergency work is less than
fifty-thousand dollars ($50,000), there shall be no requirement to reduce the contract to writing (R.S. 38:2241).
32. For each contract in excess of twenty-five thousand dollars ($25,000) per project, the public entity shall require of
the contractor a bond with good, solvent, and sufficient surety in a sum of not less than fifty percent (50%) of the
contract price for the payment by the contractor or subcontractor to claimants as defined in R.S. 38:2242. The bond
furnished shall be a statutory bond and no modification, omissions, additions in or to the terms of the contract, in
the plans or specifications, or in the manner and mode of payment shall in any manner diminish, enlarge, or
otherwise modify the obligations of the bond. The bond shall be executed by the contractor with surety or sureties
approved by the public entity and shall be recorded with the contract in the office of the recorder of mortgages in
the parish where the work is to be done not later than thirty days after the work has begun.
33. For construction projects falling within classifications of 37:2150 the bidder must be fully qualified under any state
or local licensing law for contractors in effect at the time and at the location of the work before submitting his bid.
In the state of Louisiana, revised statutes 37:2150, et seq. Will be considered, if applicable. The contractor shall
be responsible for determining that all of his sub-bidders or prospective subcontractors are duly licensed in
accordance with law. On any bid in excess of fifty thousand dollars ($50,000), the Contractor shall certify that he is
licensed under R.S. 37:2150-2163 and show his license number on the bid. The bid envelope shall be identified
on the outside with the Name of the Project, Bid Number, Bid Time, the Name of the Bidder and the License Number
of the Bidder.
34. Prohibited Contractual Arrangements - Per Louisiana R.S. 42:1113.A, no public servant, or member of such a public
servant's immediate family, or legal entity in which he has a controlling interest shall bid on or enter into any contract,
PUR2526028 Rev. 06/12/2025