Purchase of Printed Items for Admissions Blanket Bid
| Agency: | State Government of Louisiana |
|---|---|
| State: | Louisiana |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Apr 1, 2026 |
| Due Date: | Apr 29, 2026 |
| Solicitation No: | 50012-648-26 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Number | Description | Date Issued | Bid Open Date/Time |
| 50012-648-26 |
Purchase of Printed Items for Admissions Blanket Bid Original: 50012-648-26 |
04/01/2026 |
04/29/2026
2:00:00 PM CT
|
|
Contact Information for Bid # 50012-648-26
|
| Department | ++ University - Louisiana Tech University |
| Section | Purchasing Department |
| Dept Code | 50012 |
| Contact | Melissa Hughes |
| Address |
P.O. Box 3157 408 Keeny Hall Ruston, LA 71272 |
| Phone | 318-257-4205 |
| Fax | 318-257-3772 |
| mhughes@latech.edu |
Attachment Preview
INVITATION TO BID
DO NOT SHIP BASED UPON THIS BID
Bid Number: 50012-648-26
Bid Title:
Purchase of Printed Items for Admissions Blanket Bid
Return this SIGNED form to:
Louisiana Tech University
Office of Purchasing
PO Box 3157
208 Keeny Circle, RM 408
Ruston, Louisiana 71272
Bid Schedule:
Pre-Bid Conference:
N/A
Bid Submission Deadline / Opening:
April 29, 2026 @ 2:00 PM
Bidder agrees to comply with all
conditions below and attached to this
request.
Prices are to be complete and the
FOB point is to be Louisiana Tech
University unless otherwise specified.
Bidder Information: (Bidder to provide all required information)
(Full Company Name)
(Full Street or Mailing Address)
(City)
(State)
(Zip)
(Phone)
(Email)
(Fax)
(Company Quote Number if Applicable)
PRICES MUST BE FIRM FOR AT LEAST 30 DAYS FROM BID OPENING DATE
FAILURE TO SIGN BELOW IN INK SHALL DISQUALIFY BID
Typed or Printed Name / Title
Authorized Signature
The Louisiana Tech University Office of Purchasing is seeking SEALED BIDS for the following:
Purchase of Printed Items for Admissions Blanket Bid
* No bid bond is required for this solicitation *
** This solicitation will result in the issuance of a blanket purchase order covering the time period July 1, 2026 to June 30, 2027. This
solicitation also includes the ability to renew this agreement for two (2) additional one (1) year periods of both parties mutually agree **
**See Attached Bid Specifications for additional details**
ALL BIDS MUST BE RETURNED TO THE LOUISIANA TECH UNIVERSITY OFFICE OF PURCHASING VIA MAIL OR IN PERSON.
The Bidder is solely responsible for ensuring that its courier service provider makes inside deliveries to our physical location. Louisiana Tech
University is not responsible for any delays caused by the bidder’s chosen means of delivery.
For questions regarding specifications, please contact the Office of Purchasing at 318-257-4205 or purchasing@latech.edu. Please ensure that
the above bid number appears on all communications.
IMPORTANT: If bidding other than requested brand and product number (or style), enclose sufficient literature to determine compliance with specifications. Failure to comply with this
request may eliminate your bid from consideration. Any manufacturer’s names, trade names, brand names, or catalog numbers used in the specifications are for the purpose of describing
and establishing general quality levels. Such references are not intended to be restrictive. Bids will be considered for any brand which meets or exceeds the quality of the specifications
listed for any items.
PUR2526028 Rev. 06/12/2025
The Louisiana Tech University Office of Purchasing is now accepting Sealed Bid solicitations for the Purchase of Printed
Items for Admissions Blanket Bid. This solicitation will result in the issuance of a blanket purchase order for the ‘as-
needed’ purchase of the listed items during the time period July 1, 2026 to June 30, 2027. This solicitation also includes
the ability to renew this agreement for two (2) additional one (1) year periods if both parties mutually agree.
The specifications contained in this solicitation are the requirements for the type of item, item size, item color, imprint
requirements, and item quantity. Printing will be for various events throughout the aforementioned time frame. Items
will be ordered from the Awarded Vendor(s) on an ‘as-needed’ basis. Once ordered, items must be delivered to the Office
of Admissions within three (3) weeks of the order date unless an extension is granted by the Office of Admissions either
by letter or email. Unless otherwise authorized by the Office of Admissions, all shipping and handling shall be standard,
not expedited.
Unless otherwise indicated in the specific item’s description, artwork shall be provided to the Awarded Vendor prior to
production by the University in InDesign CC or pdf ready for printing format. The cost of artwork shall not be included as
a part of the per unit pricing of these items. If the item description, the Awarded Vendor is to provide artwork services,
these artwork services as well as setup fees shall be provided in the per unit pricing.
Vendors shall submit pricing for the quantities listed in this solicitation. Vendors shall not change or adjust quantities
provided on this solicitation. Vendors are to provide per unit pricing which shall include all costs associated with the
production, importation, and shipping of the final product to the University. This shall include, but not be limited to
artwork (if applicable), setup fees (if applicable), shipping, handling, customs clearance fees, customs broker fees,
document fees, taxes, or duties. Vendors shall not include these fees on a separate line item on this Invitation to Bid, nor
shall the Awarded Vendor include on any invoice to the University separate charges for the aforementioned items.
Vendors are encouraged to submit pricing on each item they are able to provide. Vendors are not required to provide
pricing on each and every item on this solicitation. If a vendor does provide pricing for an item, then pricing shall be
provided for ALL quantity options. Failure to provide pricing on all quantity options will result in the vendor’s bid for that
item being deemed as non-responsive.
Prior to production or shipping, the Awarded Vendor shall provide proofs to the Office of Admissions for approval of any
ordered items.
Mailing Services option will require the Awarded Vendor to mail the printed items utilizing their permit, not the University’s
permit.
The University reserves the right to reject bids or line items. The University waives any informalities in the bidding process.
The University further reserves the right to award the bid by individual item, in groups, or in total; whichever is in the best
interest of the University. Items 1-2 shall be awarded to a single vendor based upon total pricing of both items.
Vendors shall complete all pages of this Invitation to Bid, including the printed name and signature of the person
submitting the quotation and pricing on the Schedule of Items page. Bid received without this information shall be
deemed as non-responsive. Vendors are encouraged to include their own quote for an explanation of your proposed
items, BUT this vendor quote shall not be a substitute for this completed Invitation to Bid Form.
PUR2526028 Rev. 06/12/2025
Schedule of Items
page 3
Bid Number: 50012-648-26
Bid Title: Purchase of Printed Items for Admissions Blanket Bid
IMPORTANT: If bidding other than requested brand and product number (or style), enclose sufficient literature to determine compliance with specifications. Failure to comply with this request
may eliminate your bid from consideration. Any manufacturer’s names, trade names, brand names, or catalog numbers used in the specifications are for the purpose of describing and
establishing general quality levels. Such references are not intended to be restrictive. Bids will be considered for any brand which meets or exceeds the quality of the specifications listed for
any items.
Vendors shall complete all pages of this Invitation to Bid, including the printed name and signature of the person submitting the quotation and pricing on the Schedule of Items page. Bids
received without this information shall be deemed as non-responsive.
Item Description
Note Cards
Size: 5" x 7" finished
1 Paper: Bright white 14 pt cardstock or 114# cover uncoated / matte finish
Ink: 2c spot or 4 color process (both options listed below) with bleed on front only (PMS 287 and PMS 1797)
Bindery: N/A
Option #1 - 2c spot
Option #2 - 2c spot
Option #3 - 4 color process
Option #4 - 4 color process
Envelopes with return address (for Note Cards listed in Item #1)
Size: A7 (5.25" x 7.25")
2 Paper: 28# Bright White / Regular Gum
Ink: 2c spot or 4 color process (both options listed below) (PMS 287 and PMS 1797)
Bindery: N/A
Option #1 - 2c spot
Option #2 - 2c spot
Option #3 - 4 color process
Option #4 - 4 color process
Campus Visit Folder with pockets
Size: 19.5" x 16" (flat) and 9" x 12" (folded)
Front Side: 1c PMS 287 Blue folder (full bleed) and metalic silver foil (University mascot head 3.75")
3
Pocket Size: 4" high pocket
Left Side Pocket: Business card horizontal die-cut, 14 pt cover
Right Side Pocket: University's State / T Logo and web address (reversed out)
Ink: 1c PMS 287 Plus Foil (image 3.75" sq prints on one side only) Soft Touch Aqueous
Bindery: Trimmed, Die-cut, scored, folded, glued
Option #1
Option #2
Option #3
Cover the Earth Tri-fold (large brch)
Size: Flat - 11" x 25.5"; Folded - 8.5" x 11 (finished)
4
Total Pages: Single page folds
Paper: 80# Gloss Cover printed 4c+Satin AQ / 4c+Satin AQ
Ink: 4c process / 4c process with full bleed
Bindery: Tri-fold
Option #1
Option #2
Quantity
7500 ea
10000 ea
7500 ea
10000 ea
7500 ea
10000 ea
7500 ea
10000 ea
3000 ea
4000 ea
5000 ea
2000 ea
5000 ea
Unit Price Total Price
Option #3
Option #4
Option #5
Option #6
10000 ea
15000 ea
20000 ea
25000 ea
PUR2526028 Rev. 06/12/2025
Schedule of Items
page 4
Bid Number: 50012-648-26
Bid Title: Purchase of Printed Items for Admissions Blanket Bid
IMPORTANT: If bidding other than requested brand and product number (or style), enclose sufficient literature to determine compliance with specifications. Failure to comply with this request
may eliminate your bid from consideration. Any manufacturer’s names, trade names, brand names, or catalog numbers used in the specifications are for the purpose of describing and
establishing general quality levels. Such references are not intended to be restrictive. Bids will be considered for any brand which meets or exceeds the quality of the specifications listed for
any items.
Vendors shall complete all pages of this Invitation to Bid, including the printed name and signature of the person submitting the quotation and pricing on the Schedule of Items page. Bids
received without this information shall be deemed as non-responsive.
Item Description
Preview Day Event Bi-Fold
Size: 18" x 12" Flat; 9" x 12" Folded
5
Total Pages: NO pocket. Informational fold over to hold handouts
Paper: 12pt (C1s) Coated one side
Ink: 4c / 4c process with full bleed on front. Partial bleed inside
Bindery: Trimmed, scored, and folded
Option #1
Option #2
Two-sided flyers
Size: 8.5" x 11" Flat
6
Paper: 100lb gloss text
Pages: 2 pages
Ink: 4c / 4c process with bleed on three (3) sides
Bindery: Trimmed
Option #1
Option #2
Option #3
Option #4
Informational Logo Card - Diecut State / T Logo (with printed back)
Size: 9" width x 8.01969" height
7 Paper: White 100# Gloss Cover
Ink: 4c process
Bindery: Diecut
Option #1
Option #2
Option #3
Admissions Postcards - 4" x 6"
8
Size: 4" x 6" with bleed - finished
Paper: 12pt C1S
Ink: 4c process front and back
Option #1
Option #2
Option #3
Option #4
Admissions Postcards - 5" x 7"
9
Size: 5" x 7" with bleed - finished
Paper: 12pt C1S
Ink: 4c process front and back
Option #1 - Mailing Services Option - Awarded Vendor shall print addresses on postcard and mail. Postage
shall be included as a part of the per unit pricing. Addresses will be provided in Excel format. Any postcards
ordered that are not mailed, shall be delivered to the University at the Awarded Vendor's expense.
Option 1a
Quantity
400 ea
800 ea
1000 ea
2000 ea
3000 ea
4000 ea
5000 ea
10000 ea
15000 ea
2000 ea
3000 ea
5000 ea
40000 ea
1300 ea
Unit Price Total Price
Option 1b
Option 1c
Option 1d
Option 1e
3000 ea
20000 ea
30000 ea
35000 ea
PUR2526028 Rev. 06/12/2025
Schedule of Items
page 5
Bid Number: 50012-648-26
Bid Title: Purchase of Printed Items for Admissions Blanket Bid
IMPORTANT: If bidding other than requested brand and product number (or style), enclose sufficient literature to determine compliance with specifications. Failure to comply with this request
may eliminate your bid from consideration. Any manufacturer’s names, trade names, brand names, or catalog numbers used in the specifications are for the purpose of describing and
establishing general quality levels. Such references are not intended to be restrictive. Bids will be considered for any brand which meets or exceeds the quality of the specifications listed for
any items.
Vendors shall complete all pages of this Invitation to Bid, including the printed name and signature of the person submitting the quotation and pricing on the Schedule of Items page. Bids
received without this information shall be deemed as non-responsive.
Item Description
Option 2 - No Mailing Services. The Awarded Vendor shall deliver all postcards to the University. Postage /
Shipping of the items to the University shall be included as a part of the per unit price if pickup is not
available in the Ruston, LA area.
Admissions Postcards - 6" x 9"
Size: 6" x 9" with bleed - finished
Paper: 12pt C1S
10
Ink: 4c process front and back
Output: Variable printing
Mailing Services: Awarded Vendor shall print addresses on postcard and mail. Postage shall be included as
a part of the per unit price. Addresses will be provided in Excel format. Any postcards ordered but not
mailed will be delivered to the University at the Awarded Vendor's expense.
Option #1
Option #2
Option #3
Quantity
3000 ea
5000 ea
6000 ea
7000 ea
Unit Price Total Price
Option #4
8000 ea
Option #4
Junior Piece Bi-Fold
Size: 8.5" x 11" Flat; 5.5" x 8.5" Folded
Paper: Accent Opaque Digital Super Smooth 80 lb Cover (no exceptions)
Ink: 4c process / 4c process with full bleed
Bindery: Trimmed, scored, bi-folded, tab per USPS regulations for mailing. All to be tabbed shut (self-
11
mailer). Please follow updated USPS guidelines on tabbing. Ensure final product meets all USPS postal
guidelines.
Mailing Services: Awarded Vendor shall print addresses on bi-fold and mail. Postage shall be included as a
part of the per unit price. Addresses will be provided in Excel format. Any bi-folds not mailed are to be
delivered to the University at the Awarded Vendor's expense if pickup is not available in the Ruston, LA
area.
Expected printing / mailing is March and May 2027
Option #1
9000 ea
40000 ea
Option #2
50000 ea
Option #3
60000 ea
Option #4
70000 ea
Senior Checklist Tri-Fold
Size: 16.5" x 8.5 Flat; 5.5" x 8.5" Folded
Paper: Accent Opaque Digital Super Smooth 80lb cover (no exceptions)
12
Ink: 4c process / 4c process with full bleed
Bindery: Trimmed, scored, tri-folded tab per USPS regulations for mailing. All to be tabbed shut (self-
mailer). Please follow updated USPS guidelines on tabbing. Ensure final product meets all USPS postal
guidelines.
Expected printing / mailing August 2026
Option #1 - Mailing Services - Awarded Vendor will print addresses on tri-fold and mail. Postage shall be
included as a part of the per unit price. Addresses will be provided in Excel format. Any tri-folds not mailed
are to be delivered to the University at the Awarded Vendor's expense if pickup is not available in the
Ruston, LA area.
Option #1a
30000 ea
Option #1b
35000 ea
Option #1c
40000 ea
PUR2526028 Rev. 06/12/2025
This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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