PURCHASE OF PARA TRANSIT BUSES

THURMAN BILL BARTIE, MAYOR RONALD BURTON, CPM
DONEANE BECKCOM, CITY MANAGER
MAYOR PRO TEM
SHERRI BELLARD, TRMC
COUNCIL MEMBERS: CITY SECRETARY
WILLIE BAE LEWIS, JR.
TIFFANY L. HAMILTON EVERFIELD ROXANN PAIS COTRONEO
HAROLD L. DOUCET, SR. CITY ATTORNEY
THOMAS KINLAW, III
DONALD FRANK, SR.
MARCH 31, 2026
INVITATION TO BID
PURCHASE OF PARA TRANSIT BUSES
DEADLINE: Sealed Bid submittals must be received and time stamped by 3:00 p.m., Central
Standard Time, Wednesday, April 15, 2026. (The clock located in the City Secretary's office
will be the official time.) All bids received will be read aloud at 3:15 p.m. on Wednesday, April
15, 2026 in the City Council Chambers, City Hall, 5th Floor, Port Arthur, TX. You are invited to
attend.
MARK ENVELOPE: P26-025
DELIVERY ADDRESS: Please submit one (1) original and one (1) copy of your bid to:
CITY OF PORT ARTHUR CITY OF PORT ARTHUR
CITY SECRETARY or CITY SECRETARY
P.O. BOX 1089 444 4TH STREET, 4th Floor
PORT ARTHUR, TEXAS 77641 PORT ARTHUR, TEXAS 77640
POINTS OF CONTACT:
Questions concerning the Invitation to Bid or Scope of Work should be directed in writing to:
City of Port Arthur, TX
Clifton Williams, Purchasing Manager
P.O. Box 1089
Port Arthur, TX 77641
clifton.williams@portarthurtx.gov
Purchasing Division/Finance Department | Purchasing Manager, Clifton Williams
P.O. Box 1089|444 4th Street| Port Arthur, Texas 77641| 409.983.8160 |Fax 409.983.8291

The enclosed INVITATION TO BID (ITB) and accompanying GENERAL INSTRUCTIONS,
CONDITIONS SPECIFICATIONS, are for your convenience in submitting bids for the enclosed
referenced services for the City of Port Arthur.
Bids must be signed by a person having authority to bind the firm in a contract. Bids shall be
placed in a sealed envelope, with the Vendor's name and address in the upper left-hand corner of
the envelope.
ALL BIDS MUST BE RECEIVED IN THE CITY SECRETARY'S OFFICE BEFORE
OPENING DATE AND TIME. It is the sole responsibility of the firm to ensure that the sealed
ITB submittal arrives at the above location by specified deadline regardless of delivery method
chosen by the firm. Faxed or electronically transmitted ITB submittals will not be accepted.
Clifton Williams
Purchasing Manager

INVITATION TO BID
PURCHASE OF PARA TRANSIT BUSES
(To be Completed ONLY IF YOU DO NOT BID.)
FAILURE TO RESPOND TO BID SOLICITATIONS FOR TWO (2) BID PERIODS MAY
RESULT IN REMOVAL FROM THE VENDOR'S LIST. However, if you are removed you
will be reinstated upon request.
In the event you desire not to submit a bid, we would appreciate you r response regarding
the reason(s). Your assistance in co mpleting and returning this form in an envelope
marked with the enclosed bid would be appreciated.
NO BID is submitted: ____ this time only ____ not this commodity/service only
Yes No
Does your company provide this product or services?
Were the specifications clear?
Were the specifications too restrictive?
Does the City pay its bills on time?
Do you desire to remain on the bid list for this product or service?
Does your present work load permit additional work?
Comments/Other Suggestions:
Company Name:
Person Completing Form: Telephone:
Mailing Address: Email:
City, State, Zip Code: Date:

TABLE OF CONTENTS
A. INFORMATION TO BIDDERS
B. BID PROPOSAL
C. TECHNICAL SPECIFCATIONS
D. HOUSE BILL 89 VERIFICATION
E. NON-COLLUSION AFFIDAVIT
F. AFFIDAVIT
G. CONFLICT OF INTEREST
H. SB 252 CHAPTER 2252 CERTIFICATION
I. FEDERAL CLAUSES

SECTION "A"
BID SHEET

CITY OF PORT ARTHUR
BID SHEET
BID FOR: PURCHASE OF PARA TRANSIT BUSES
BID DUE DATE: APRIL 15, 2026
DESCRIPTION COST
PURCHASE OF PARA TRANSIT BUSES $
$
DELIVERY COST
Delivery will complete in _________ calendar days.
___________________________________ __________________________________
COMPANY NAME STREET ADDRESS
__________________________________ __________________________________
SIGNATURE OF BIDDER P.O. BOX
___________________________________ __________________________________
(PRINT OR TYPE NAME) CITY STATE ZIP
___________________________________ ___________________________________
TITLE AREA CODE TELEPHONE NO.
___________________________________
EMAIL

SECTION "B"
INFORMATION TO BIDDERS

INFORMATION TO BIDDERS:
NOTE: It is extremely important that the Vendor, Bidder, and/or Contractor furnish the City
of Port Arthur the required information specified in Bid or Proposal Specifications listed in
this Bid Package.
All bids meeting the intent of this request for bid will be considered for award. BIDDERS TAKING
EXCEPTION TO THE SPECIFICATIONS, OR OFFERING SUBSTITUTIONS, SHALL STATE
THESE EXCEPTIONS BY ATTACHMENT AS PART OF THE BID. The
absence of such a list shall indicate that the bidder has not taken exceptions and the City shall hold
the bidder responsible to perform in strict accordance with the specifications of the invitation. The
City reserves the right to accept any and all or none of the exception(s)/substitutions(s) deemed to
be in the best interest of the City of Port Arthur.
ALTERING BIDS: Bids cannot be altered or amended after submission deadline. Any
interlineations, alteration, or erasure made before opening time must be initialed by the signer of
the bid, guaranteeing authenticity.
BID AWARD: The City of Port Arthur will review all bids for responsiveness and compliance
with these specifications. The award shall be made to the responsive, responsible bidder who
submits the best value bid.
The City reserves the right to:
1. Reject any and all bids and to make no award if it deems such action to be
in its best interest.
2. Award bids on the lump sum or unit price basis, whichever is in the best
interest of the City.
3. Reject any or all bids and to waive informalities or defects in bids or to
accept such bids as it shall deem to be in the best interests of the City.
4. Award bids to bidders whose principal place of business is in the City of
Port Arthur and whose bid is within 5% of the lowest bid price, as provided
by Section 271.905 of the Texas Government Code.
TERMINOLOGY:
Bidders are cautioned to read the information contained in this ITB carefully and to submit a
complete response to all requirements and questions as directed.
1. "Bid" vs "Proposal"-For the purpose of this ITB, the terms "Bid" and
Proposal" shall be equivalent.
2. Applicable Law. Applicable Law means any applicable law (whether
statutory or standard), including statutes, ordinances, regulations, rules,
governmental orders, governmental decrees, judicial judgments, constitutional
provisions, and requirements of any kind and nature promulgated or issued by
any governmental authority claiming or having jurisdiction.

3. Solid Waste. Solid waste refers to any garbage or refuse, as well as sludge
from wastewater treatment plants, water supply treatment plants, or air
pollution control facilities. It also encompasses other discarded materials
resulting from industrial, commercial, mining, and agricultural operations, as
well as community activities.
4. Unacceptable Waste. Unacceptable Waste means: (1) Hazardous Waste; (2)
radioactive, volatile, corrosive, highly flammable, explosive, biomedical,
infectious, biohazardous, or toxic waste as defined by Applicable Law; or (3)
any otherwise regulated waste.
5. Hazardous waste. Hazardous waste is any waste with properties that make it
dangerous or capable of having a harmful effect on human health or the
environment. Hazardous waste includes, but is not limited to, any amount of
waste listed or characterized as hazardous by the United States Environmental
Protection Agency or any state agency pursuant to RCRA, and including future
amendments thereto, and any other Applicable Law.
6. Waste Material. Waste Material refers to all solid waste that is not excluded
by the Contract. Waste Material excludes any Unacceptable Waste.
CONFLICT OF INTEREST: Provide a completed copy of the Conflict of Interest Questionnaire
(Form CIQ). The Texas legislature recently enacted House Bill 914 which added Chapter 176 to
the Texas Local Government Code. Chapter 176 mandates the public disclosure of certain
information concerning persons doing business or seeking to do business with the City of Port
Arthur, including affiliations and business and financial relationships such persons may have with
City of Port Arthur officers. The form can be can be located at the Texas Ethics Commission
website: https://www.ethics.state.tx.us/filinginfo/conflict_forms.htm
By doing business or seeking to do business with the City of Port Arthur including submitting a
response to this RFP, you acknowledge that you have been notified of the requirements of Chapter
176 of the Texas Local Government Code and you are representing that you in compliance with
them.
Any information provided by the City of Port Arthur is for information purposes only. If you
have concerns about whether Chapter 176 of the Texas Local Government Code applies to
you or the manner in which you must comply, you should consult an attorney.
ETHICS: Public employees must discharge their duties impartially so as to assure fair,
competitive access to governmental procurement by responsible contractors. Moreover, they
should conduct themselves in such a manner as to foster public confidence in the integrity of the
City of Port Arthur's procurement organization.
Any employee that makes purchases for the City is an agent of the City and is required to follow
the City's Code of Ethics.
MINIMUM STANDARDS FOR RESPONSIBLE PROSPECTIVE BIDDERS: A prospective

bidder must affirmatively demonstrate bidder's responsibility. A prospective bidder must meet the
following requirements:
1. Be able to comply with the required or proposed delivery schedule.
2. Have a satisfactory record of performance.
3. Have a satisfactory record of integrity and ethics.
4. Be otherwise qualified and eligible to receive an award.
5. Be engaged in a full time business and can assume liabilities for any
performance or warranty service required.
6. The City Council shall not award a contract to a company that is in arrears in
its obligations to the City.
7. No payments shall be made to any person of public monies under any contract
by the City with such person until such person has paid all obligations and
debts owed to the City or has made satisfactory arrangements to pay the same.
ADDENDA: Any interpretations, corrections or changes to the ITB and Specifications will be
made by addenda. Sole issuing authority of addenda shall be vested in the City of Port Arthur
Purchasing Manager. The City assumes no responsibility for the bidder's failure to obtain and/or
properly submit any addendum. Failure to acknowledge and submit any addendum may be cause
for the bid to be rejected. It is the vendor's responsibility to check for any addendums that might
have been issued before bid closing date and time.
PORT ARTHUR PRINCIPAL PLACE OF BUSINESS: Any bona fide business that claims the
City of Port Arthur as its principal place of business must have an official business address (office
location and office personnel) in Port Arthur, the principal storage place or facility for the
equipment shall be in Port Arthur and/or the place of domicile for the principal business owner(s)
shall be in Port Arthur or such other definition or interpretation as is provided by state law.
Contractors outside the City of Port Arthur are allowed to bid.
PRICES: The bidder should show in the proposal both the unit price and total amount, where
required, of each item listed. In the event of error or discrepancy in the mathematics, the unit price
shall prevail.
PURCHASE ORDER: A purchase order(s) shall be generated by the City of Port Arthur to the
successful bidder. The purchase order number must appear on all itemized invoices.
INVOICES: All invoices shall be mailed directly to the City of Port Arthur, Attn.: Accounts
Payable, P.O. Box 1089, Port Arthur, Texas 77641.
PAYMENT: Payment will be made upon receipt of the original invoice and the acceptance of the
goods or services by the City of Port Arthur, in accordance with the State of Texas Prompt Payment
Act, Article 601f V.T.C.S. The City's standard payment terms are net 30, i.e. payment is due 30
days from the date of the invoice.
SALES TAX: The City of Port Arthur is exempt by law from payment of Texas Sales Tax and
Federal Excise Tax; therefore the proposal shall not include Sales Tax.