Purchase of One (1) Single Axle Cab and Chassis as specified for the Department of Public Works

INVITATION TO BID 012027
Return this bid to
ITB 012027 PW Plow Truck
259 US Route One
PO Box 360
Scarborough, ME 04070-0360
THIS IS NOT AN ORDER DATE. ITB ISSUED: 07/13/26
1 (ONE) SINGLE AXLE PLOW TRUCK CAB AND CHASSIS
FOR DEPARTMENT OF PUBLIC WORKS
SEALED BIDS MUST BE SUBMITTED TO THE PURCHASING AGENT, TOWN CLERK'S OFFICE, OR
DELIVERED TO THE OPENING LOCATION AND MUST BE TIME AND DATE STAMPED BY THE
PURCHASING AGENT OR HIS DESIGNEE PRIOR TO THE BID OPENING ON JULY 30, 2026, AT
10:00 AM, AT WHICH TIME THEY WILL BE PUBLICLY OPENED.
OPENING LOCATION: TOWN OF SCARBOROUGH, TOWN HALL, LOCATED AT 259 US ROUTE
ONE, SCARBOROUGH, ME 04074 IN THE TOWN MANAGER'S CONFERENCE ROOM, MAIN LEVEL.
F.O.B. POINT IF MAILED: FINAL DESTINATION
EMAILED AND/OR FAXED BIDS WILL NOT BE ACCEPTED.
LATE BIDS WILL NOT BE ACCEPTED.
ALL QUESTIONS REGARDING THIS ITB SHOULD BE DIRECTED IN WRITING TO KIM MORRISON,
PURCHASING SPECIALIST, AT (207) 730 4088 (FAX) OR KMORRISON@SCARBOROUGHMAINE.ORG.
THE PREFERRED METHOD IS VIA EMAIL.
IMPORTANT NOTICE: IF YOU RECEIVED THIS SOLICITATION FROM THE TOWN'S
WEBSITE, YOU MUST REGISTER WITH THE PURCHASING OFFICE TO RECEIVE
SUBSEQUENT AMENDMENTS.
Liam Gallagher
ASSISTANT TOWN MANAGER

July 13, 2026 ITB 012027
INSTRUCTIONS TO BIDDERS
CONTRACT INTENT: This Invitation to Bid (ITB) is intended to result in the purchase of One (1)
Single Axle Cab and Chassis as specified for the Department of Public Works. This bid is part
of a separate bid (ITB 022027) for Plow Gear to which the aforementioned Cab and Chassis will
receive upon delivery. Please refer to ITB 022027 for details.
NOTICE OF INTENT TO AWARD: After the responses to this ITB have been opened and
evaluated, a tabulation of the bids will be prepared. It lists the name of each company or person
that offered a bid and the price they bid. It may also provide notice of the Town's intent to award
a contract(s) to the bidder(s) indicated. A copy of the Bid Tabulation will be mailed to each
company or person who responded to the ITB. Bidders identified for award are not to proceed
until a Purchase Order, Contract Award, Lease, or some other form of written notice is given by
the Purchasing Agent. A company or person who proceeds prior to receiving a Purchase Order,
Contract Award, Lease, or some other form of written notice from the Purchasing Agent does so
without a contract and at their own risk.
PAYMENT FOR TOWN PURCHASES: Payment for agreements for the undisputed purchase of
goods or services provided to the Town will be made within 30 days of the receipt of a proper
billing or the delivery of the goods or services to the location(s) specified in the agreement,
whichever is later.
FEDERAL EXCISE TAX: The Town is exempt from all Federal Excise Tax.
STATE SALES TAX: The Town is exempt from all State of Maine Sales Tax.
SHIPPING DAMAGE: The Town will not accept or pay for damaged goods. The contractor
must file all claims against the carrier(s) for damages incurred to items in transit from the point
of origin to the ultimate destination within the Town of Scarborough. The Town will provide the
contractor with written notice when damaged goods are received. The Town may choose to
deduct the cost of the damaged goods from the invoice prior to payment. The contractor must
file all claims against the carrier(s) for reimbursement of the loss.
INDEMNIFICATION: The contractor shall indemnify, hold harmless, and defend the Town from
and against any claim of, or liability for error, omission, or negligent act of the contractor under
this agreement. The contractor shall not be required to indemnify the Town for a claim of, or
liability for, the independent negligence of the Town. If there is a claim of, or liability for, the joint
negligent error or omission of the contractor and the independent negligence of the Town, the
indemnification and hold harmless obligation shall be apportioned on a comparative fault basis.
"Contractor" and "Town", as used within this and the following article, include the employees,
agents and other contractors who are directly responsible, respectively, to each. The term
"independent negligence" is negligence other than in the Town's selection, administration,
monitoring, or controlling of the contractor and in approving or accepting the contractor's work.
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July 13, 2026 ITB 012027
INSURANCE: Without limiting contractor's indemnification, it is agreed that contractor shall
purchase at its own expense and maintain in force at all times during the performance of
services under this agreement the following policies of insurance. Where specific limits are
shown, it is understood that they shall be the minimum acceptable limits. If the contractor's
policy contains higher limits, the Town shall be entitled to coverage to the extent of such higher
limits. Certificates of Insurance and copies of the actual policies must be furnished to the
Purchasing Agent prior to beginning work and must provide for 30 days' prior notice of
cancellation, non-renewal, or material change in conditions. Failure to furnish satisfactory
evidence of insurance or lapse of the policy is a material breach of this contract and shall be
grounds for termination of the contractor's services.
Proof of insurance is required for the following:
The contractor shall furnish proof of adequate insurance coverage of the types and to the
limits, specified below. Certificates of such insurance and copies of the actual policies shall
be filed with the Purchasing Agent within five (5) days following notification of the Bid Award.
WORKERS COMPENSATION:
The Contractor shall purchase and maintain during the life of this Contract Workers
Compensation Insurance for all employees employed in the course of performing
services under this Contract as awarded pursuant to these Specifications; and in
case any work is sublet, the Contractor shall require the Sub-Contractor to similarly
provide Worker's Compensation Insurance for all of the latter's employees, unless
such employees are covered by the protection afforded the Contractor. All coverage
shall be in accordance with the State of Maine laws in effect and the requirements of
the Workers' Compensation Board.
LIABILITY INSURANCE:
The Contractor shall carry and maintain, until final written acceptance of the work by
the town, insurance as specified below and in such form as shall protect the Town of
Scarborough and its employees and officials from all claims and liability for damages
and bodily injury, including accidental death, and for property damage which may
arise from operations under this Contract. Except as otherwise stated, the amounts
of such insurance shall be for each policy not less than:
1. For liability, for bodily injury, including accidental death, $400,000 on account of
one occurrence and $400,000 aggregate limit.
2. For liability for property damage, $400,000 on account of any one occurrence
and $400,000 aggregate limit.
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July 13, 2026 ITB 012027
3. All policies shall be so written that the Purchasing Agent's office of the Town of
Scarborough will be notified of cancellation or restrictive amendment at least
thirty (30) days prior to the effective date of such cancellation or amendment.
Certificates of Insurance and copies of actual policies from the Contractor's
insurance carrier shall be filed with the Town before operations may begin.
Certificates shall make no claims against the Town of Scarborough or its officers
for any injury to any of its officers or employees, for damage to its trucks or
equipment arising out of work contemplated by this Contract.
AUTOMOTIVE LIABILITY INSURANCE:
Automotive Liability Insurance with a minimum limit of liability for bodily injury, property
damage, or death in the amount of $400,000 for each occurrence and minimum liability
for property damage in the amount of $50,000/$100,000 aggregate.
Failure to supply satisfactory proof of insurance within the time required will cause the Town to
declare the bidder non-responsive and to reject the bid.
BRAND AND MODEL OFFERED: Specifications may contain certain brand names that may or
may not be proprietary. Bidders are encouraged to propose their company's approved alternate
to such items and list them accordingly. The Town will not disqualify a bid if it offers items not
specific but meet minimum requirements to the Town's Bid Specifications.
ANNOTATED LITERATURE: Bidders must annotate their product literature to identify for the
Town the location of the supporting information regarding each product specification set out in
this ITB.
SUPPORTING INFORMATION: The Town strongly desires that bidders submit all required
technical, specification, and other supporting information with their bid, so that a detailed
analysis and determination can be made, by the Purchasing Agent that the product offered
meets the ITB specifications and that other requirements of the ITB have been met. However,
provided a bid meets the requirements for a definite, firm, unqualified, and unconditional offer,
the Town reserves the right to request supplemental information from the bidder, after the bids
have been opened, to ensure that the products offered completely meet the ITB requirements.
The requirement for such supplemental information will be at the reasonable discretion of the
Town and may include the requirement that a bidder will provide a sample product(s) so that the
Town can make a first-hand examination and determination.
FIRM, UNQUALIFIED AND UNCONDITIONAL OFFER: Bidders must provide enough
information with their bid to constitute a definite, firm, unqualified and unconditional offer. To be
responsive a bid must constitute a definite, firm, unqualified and unconditional offer to meet all
of the material terms of the ITB. Material terms are those that could affect the price, quantity,
quality, or delivery. Also included as material terms are those which are clearly identified in the
ITB and which, for reasons of policy, must be complied with at risk of bid rejection for
non-responsiveness.
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July 13, 2026 ITB 012027
NEW EQUIPMENT: Equipment offered in response to this ITB must be new equipment. New
equipment means equipment that is currently in production by the manufacturer and is still the
latest model, edition or version generally offered. The equipment must be warranted as new by
the manufacturer and may not have been used for any purpose, other than display (not
demonstration), prior to its sale to the Town. The Town will not accept remanufactured, used, or
reconditioned equipment. It is the contractor's responsibility to ensure that each piece of
equipment delivered to the Town complies with this requirement. A contractor's failure to
comply with this requirement will cause the Town to seek remedies under breach of contract.
The Equipment offered must have been for sale to the general public for a period of not
less than five years.
ACCESSORIES: When accessories are supplied, they must be certified to be compatible with
the rest of the equipment. Certification will be written evidence satisfactory to the Town that the
accessories are compatible. The bidder's failure to supply this evidence within the time required
by the Town will cause the Town to consider the bid non-responsive and reject the bid.
INSPECTION: Equipment offered will be subject to inspection and approval by the Town prior to
payment. The equipment and attachments must be in good repair and capable of performing
the work for which they were designed.
ALTERATIONS: The awarded bidder must obtain the written approval from the Purchasing
Agent prior to making any alterations to the agreed upon specifications (post-award) contained
in this ITB or subsequent Contract. The Town will not pay for alterations that are not approved
in advance and in writing by the Town.
DISCONTINUED ITEMS: In the event an item is discontinued by the manufacturer during the
life of the contract, another item may be substituted, provided that the Purchasing Agent makes
a written determination that it is equal to or better than the discontinued item and provided that it
is sold at the same price or less than the discontinued item.
ITEM UPGRADES: The Town reserves the right to accept upgrades to models on the basic
contract when the upgrades improve the way the equipment operates or improve the accuracy
of the equipment. Such upgraded items must be at the same price as the items in the basic
contract.
DELIVERY: Indicate, in the space provided under "Bid Schedule", the time required to make
delivery after the receipt of an order.
F.O.B. POINT: The F.O.B. point for all items purchased under this bid is the final destination
within the Town of Scarborough. Ownership of and title to the ordered items remains with
the contractor until the items have been delivered to their final destination and are
accepted by the Town.
PARTS BOOKS AND MAINTENANCE MANUALS: Parts books and maintenance manuals
must be provided at the same time that the equipment is delivered, preferably in Electronic
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July 13, 2026 ITB 012027
Version (CD, PDF, etc.). The cost of the parts books and maintenance manuals is to be
included in the bid price of the equipment.
CONTINUING OBLIGATION OF CONTRACTOR: Regardless of the terms and conditions of
any third-party financing agreement, the contractor agrees that none of its responsibilities under
this contract are transferable and that the contractor alone will continue to be solely responsible
until the expiration date of the contract. Such responsibilities include, but are not limited to, the
provision of equipment, training, warranty service, maintenance, parts and the provision of
consumable supplies. By signature on this ITB the bidder acknowledges this requirement and
indicates unconditional acceptance of this continuing obligation clause.
WORKMANSHIP & MATERIALS: All work must be performed in a thorough and workmanlike
manner and in accordance with current industry practices. The contractor will be held
responsible for the quality of the finished item. The Town will reject any item that does not meet
the agreed upon specifications of the ITB (post award). Rejected items will be returned to the
contractor at the contractor's risk and expense.
BID SUBMISSION: At or before the appointed date and time, all bidders must submit a
completed Specifications Form and completed Bid Form. Although not required, bidders are
encouraged to submit additional supporting information that may assist the Town in evaluating
the bid and compliance with the technical specifications.
ADDITIONAL INFORMATION: Bidders are encouraged to provide additional supplementary
information with their bid if it serves to clarify the bid submission and assists the Town in the
evaluation of the bids. In particular, this may assist the Town in determining the equivalency of
alternative bid items.
METHOD OF AWARD: Award will be made to the lowest responsive and responsible bidder as
noted below (EVALUATION CRITERIA). The Town of Scarborough reserves the right to accept
or reject any or all bids should it be deemed in the best interest of the Town, waive any minor
discrepancies or technicalities and the right to inspect the equipment prior to delivery.
EVALUATION CRITERIA: The Town intends to evaluate each bid based on the following
specifications. The bid which meets these specifications best will be the lowest, most
responsive bid. Alternate proposals to the specifications listed below should be noted so that
the Town may make a fair assessment of the bid. ALTERNATE SPECIFICATIONS WHICH
ARE CLEARLY STATED WILL NOT DISQUALIFY A BIDDER.
INVOICES: Invoices must be sent directly to the Town address shown on the individual
Purchase Order, Contract Award or Delivery Order. Payment schedule will be determined with
the winning bidder. Questions concerning payment must be addressed to the Town of
Scarborough's Accounts Payable Department.
CONTRACT CANCELLATION: The Town reserves the right to cancel the contract at its
convenience by giving written notice to the contractor. The Town is liable only for payment in
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July 13, 2026 ITB 012027
accordance with the payment provisions of this contract for services or supplies provided before
the effective date of termination.
The Town of Scarborough reserves the right to accept or reject any and all bids when it is
deemed in the best interest of the Town.
ADDITIONAL INFORMATION:
ALL inquiries or requests concerning this Invitation to Bid shall be made in writing and must be
received before the close of business two days prior to the bid opening to the Attention of Kim
Morrison, Purchasing Specialist by fax (207 730-4088) or email to
kmorrison@scarboroughmaine.org. The Town is not responsible for oral interpretations given
by any Town employee, representative or other.
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July 13, 2026 ITB 012027
SPECIFICATIONS
One Single Axle Plow Truck Cab and Chassis
Cab & Chassis
Yes No
I. ENGINE
a. Minimum requirement: wet sleeve, turbo-charged inline 6 cylinder
b. Horsepower: Minimum 330 peak HP
c. Torque: Minimum of 1000 lbs at 1400 rpm
d. Equipped with a minimum 9-gallon DEF fluid heated tank, with an aluminum
cover
e. Air cleaner: Single-element, air restrictor gauge mounted in cab
f. Oil pan heater: 120 volt/750 watt, wired to the outlet under the cab driver's door
w/spare power pigtail for additional heater
g. Radiator: Crossflow series system, charge air cooler with transmission cooler
h. Starter motor: 12 volt
i. Alternator requirement: 12 volt, 160 amp capacity, Bosch pad mount
j. Batteries: Minimum (4) group 31, 12 volt, minimum of 3600 cold-cranking amps
k. Exhaust: Single stack mounted on the right-hand side of the cab. Exhaust
turnout on top of the stack. Forward enough for wing post installation.
l. Fuel filters/Water separator: Spin-on type. Additional fuel heater/filter frame
mounted behind fuel tank on driver's side for easy access.
m. Fuel tank: Top draw, 70-gallon w/steps. Round non-polished aluminum with
quick-connect outlet mounted on the left side, under the cab, with steps. Fuel
lines nylon tubing with O-ring Snap-On quick connect fitting at both ends, with
SS straps
n. Engine brake switched in the cab (exhaust style not acceptable)
o. Air compressor: 15.7 cfm (minimum)
p. Coolant filter: Spin-on type
q. Throttle: Hand control electronic, to raise the engine off an idle when parked
r. Governor: Electronic road speed type
s. Oil filter: Spin-on, full-flow
t. PTO drive flange: to include adapter plate on engine
u. Stainless steel oil pan
II. TRANSMISSION
a. Type: Allison 3000 RDS, 6 Speed, w/PTO, generation 5 controls
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July 13, 2026 ITB 012027
b. Controls: Shift Stalk on Column, or push button
c. Support: Type SAE #1 flywheel housing
d. Cooling: Oil to water cooler
e. Programmable performance/economy mode, shift schedules, WT Allison S-1
performance, S-4 economy
f. Sensor for oil level
g. Horsepower rated: Min 330 HP standard
h. Torque rated: 1000 lbs at 1400 RPM standard
III. FRONT AXLE
a. Type: I-Beam type 18,000 lb. capacity
b. Springs: Taper leaf type 18,000 lb. w/shock absorbers
c. Hub: Wet type with clear cap
d. Brakes: S cam-type 16.5" x 6.0" Q Plus shoes to include 24 SGIN brake
chambers
e. Steering: Dual power steering gears shall be provided on 18,000 lb axle
f. Seals: Oil-lubed front oil seals
g. Passenger side auxiliary airbag is required on the front spring,
IV. REAR AXLES
a. Axle type: Single reduction, 30,000 lb. capacity
b. Springs: single axle springs with 30,000 lb. capacity
c. Suspension: Vari-rate multi-leaf 30,000 lb w/additional steel helper spring pack
d. Gear ratio: (6.43)
e. Differential lock: Detroit locker style, not cab-controlled
f. Brake: Air S cam-type 16.5" x 7.0" Spring-activated park brakes, Q plus shoes
V. CHASSIS
a. Wheelbase 177"; cab-to-axle CA 102" - usable; axle-to-frame min. 92"
b. Frame: Rails heat-treated alloy steel (125,000) psi yield, 146" through 195"
c. Single frame rails only, double frame rails are not acceptable.
d. Reinforcement rear inner: Minimum of 4 cross members
e. Frame fasteners: Flange-headed, fine-threaded, all bolted frame construction
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July 13, 2026 ITB 012027
f. Frame front: Integral 20" front frame extensions for snowplow
g. Air dryer: Spin-on type. Bendix or Wabco with heater
h. Air brake ABS: Bendix or Wabco anti-lock brake system, 4-channel with trailer
tractor protection
i. Fuel lines: Full circle, clipped to frame
j. Battery box: Covered & shielded from road hazards. Box made of stainless
steel or aluminum. Cover to be stainless, aluminum, or poly
VI. PREMIUM CAB (OSHA RATED CAB FOR NOISE SUPPRESSION)
a. Premium interior
b. Hood: To tilt open for easy fluid and belt checks, fiberglass with a hatch for
easy access to check fluids (NO MIRROR)
c. Seats: Driver's side: Air Suspension, Hi Back, Cloth, inboard armrest, 3
chamber lumbar, 3-way rear cushion, heated
Passenger seat Non-Suspension, High Back, Fixed Back, Cloth.
d. Breakaway mirrors: Heated, 7.44 x 14.8 convex, heated spot mirrors on the
mirror head
e. Sun visors: Both sides of the cab interior
f. Paint: Multi-layer urethane finish with substrata primer (2 coats), pigment color
(3 coats), clear coat (4 coats), Forest Green in color to match SPW fleet
g. Cab doors: Door & frame of door, single piece of metal, door to allow a
minimum 60-degree opening
h. Cab materials, Outer: Double-sided galvanized steel coated, aluminum or
stainless steel, primer-dipped cab
i. Armrests: On both doors
j. Cab material, Inner: Vinyl & cloth, sound deadening. Cab sound insulation,
dash & engine cover insulators
k. Air conditioner with integral heater & defroster
l. Power windows, left & right, with driver's side passenger control
m. Power door locks, left & right
n. Electrical panel: Circuit breakers manual reset (main panel). Sac-type III with
trip indicators to replace all fuses (except fuses of 5 amps or less)
o. Wiring: To be color-coded and labeled with waterproof positive, lock-snap
connectors sealed from water & road film
p. Radio: AM/FM stereo/CD with weather band; 4-channel minimum of 15 watts
with electronic tuning and clock, multiple coaxial speakers, with Bluetooth
q. Color: Interior - Gray. Exterior - Dark Green (IH Code 5F79) or equivalent to
match fleet color
r. Gauges: English speedometer with tachometer for air brake chassis. Dual air
pressure gauge, oil pressure gauge, water temperature gauge, voltage gauge,
and transmission temperature gauge
s. Wipers, electric cowl-mounted with intermittent feature. Wipers to go to the
slowest speed when the park brake is set.
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