Purchase of One New/Unused 4200 KVA Transformer

Agency: Terrebonne Parish
State: Louisiana
Type of Government: State & Local
NAICS Category:
  • 238210 - Electrical Contractors and Other Wiring Installation Contractors
Posted Date: May 31, 2019
Due Date: Jun 17, 2019
Solicitation No: Bid 18-ELECTGEN-73 (Re-Bid)
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
bid number description closing date/time
Bid 18-ELECTGEN-73 (Re-Bid)

Purchase of One New/Unused 4200 KVA Transformer 06/17/2019 02:00 PM

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Terrebonne Parish
Consolidated Government
P.O. BOX 2768 • HOUMA, LOUISIANA 70361
985-868-5050 • WWW.TPCG.ORG
INVITATION TO BIDDERS
Sealed bids will be received on Monday June 17, 2019 by the Terrebonne Parish Consolidated Government (TPCG)
Purchasing Division, at the City of Houma Service Complex, 301 Plant Road, in Houma, Louisiana until 2:00 P.M.
CST as shown on the Purchasing Division Conference Room Clock. At that time, sealed bids shall be publicly
opened and read aloud in the Purchasing Division Conference Room.
Bid documents are posted on http://www.centralauctionhouse.com/rfp.php?cid=65. To view these, download,
and receive bid notices by e-mail, you must register with Central Auction House (CAH). Vendors/Contractors have
the option to submit their bids electronically or by paper copy. For information or technical support about the
electronic submittal process on Central Bidding website, please contact Central Bidding Support at 225-810-4814
or send an email to info@centralbidding.com
Each bid shall be either hand delivered by the bidder or his agent in which instance the deliverer shall be
handed a written receipt, or such bid shall be sent by United States Postal Service registered or certified mail
with a return receipt requested, or shall be submitted electronically with Central Auction House (CAH). Bids
shall not be accepted or taken, including receiving any hand delivered bids, on days that are recognized as
holidays by the United States Postal Service.
The mailing address for bids is: City of Houma Service Complex
301 Plant Road
Houma, Louisiana 70363
No bid received after the scheduled time for opening will be considered. Failure of the U.S. Mail to deliver the
bids timely shall not be considered due cause for the scheduled time of the bid opening to be extended.
BID 18-ELECTGEN-73 (Re-Bid) Purchase of One (1) New/Unused 4200 KVA Medium Voltage Transformer
Bidding Documents for this bid are on file in the office of the Terrebonne Parish Consolidated Government,
Purchasing Division, 301 Plant Road, Houma, Louisiana. Please contact Gina Bergeron, Procurement Specialist, III
at 985-580-7272 with regard to any clarifications or information about bid submittal requirements and Cyr
LeBoeuf, Electric Generation Superintendent with regard to the specifications at 985-873-6776.
The Terrebonne Parish Consolidated Government reserves the right to reject any and all bids in accordance with
Louisiana State Bid Law.
/s/ Gordon E. Dove
Gordon E. Dove, Parish President
Terrebonne Parish Consolidated Government
Publish: May 31th & June 7th 2019
To Courier: May 28, 2019
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BID 18-ELECTGEN-73 (Re-Bid) Purchase of One (1) New/Unused 4200 KVA Medium Voltage Transformer
REQUIREMENTS AND INSTRUCTIONS FOR BIDDERS FOR
BID 18-ELECTGEN-73 (Re-Bid) Purchase of One (1) New/Unused 4200 KVA Medium Voltage Transformer
Please Read Carefully
GENERAL: The Terrebonne Parish Consolidated Government (TPCG) is soliciting bids for the furnishing of the
aforementioned transformer as per specifications delivered to the TPCG Electric Generation Division of
the Utilities Department located at 1551 Barrow Street Houma, LA 70360.
COPIES OF BIDDING DOCUMENTS: A single complete set of Bidding Documents may be obtained as set
forth in the Invitation to Bidders. Complete sets of Bidding Documents shall be used in preparing Bids;
Owner shall not assume any responsibility for errors or misinterpretations resulting from the use of
incomplete sets of Bidding Documents. Owner, in making copies of Bidding Documents available on the
above terms do so only for obtaining Bids on the products listed and do not confer a license or grant for
any other use.
INTERPRETATIONS AND ADDENDA: All questions about the meaning or intent of the Bidding Documents
are to be directed to Gina Bergeron, Procurement Specialist III as set forth herein. Interpretations,
clarifications, or modifications considered necessary by Gina Bergeron, Procurement Specialist III in
response to such questions will be issued by Addenda as set forth below.
Bidders shall promptly notify Gina Bergeron, Procurement Specialist III in writing of any ambiguity,
inconsistency, or error that they may discover upon examination of the Bidding Documents. Bidders
requiring clarification or interpretation of any of the Bidding Documents shall make a written request to
Gina Bergeron, Procurement Specialist III at the address in the Bidding Documents or Contract
Documents.
All requests pertaining to questions about the meaning or intent of the Bidding Documents received less
than seven days prior to the date for opening of Bids may not be answered unless, in the opinion of Gina
Bergeron, Procurement Specialist III, the ambiguity in the Bidding Documents is so significant that it may
necessitate postponement of the Bid date and issuance of an addendum to respond to the Bidder’s
request.
Any interpretation, clarification, correction, or modification to the Bidding Documents shall be only by a
written addendum. Interpretations, clarifications, corrections, or modifications made by any other
manner shall not be binding and shall not be relied upon by Bidders. Addenda shall be transmitted in
accordance with Louisiana Bid Law.
Addenda may also be issued to modify the Bidding Documents as deemed advisable by OWNER. Prior to
submittal of bids, each Bidder shall ascertain that he has received all addenda issued. The Bidder shall
acknowledge receipt of each Addendum by completing the acknowledgment space provided on the
Bid Form. Failure by a Bidder to acknowledge each individual addendum shall render that Bidder's Bid
proposal non-responsive.
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BID 18-ELECTGEN-73 (Re-Bid) Purchase of One (1) New/Unused 4200 KVA Medium Voltage Transformer
LIQUIDATED DAMAGES: By submission of bid, Bidder unequivocally accepts the liquidated damages
provisions set out herein and specified in the event of failure, neglect or refusal to complete the work or,
or any designated part of the work, within the corresponding contract times.
By submission of the Bid, Bidder agrees that for each calendar day beyond the Specified Delivery Date
set forth, that the material, work , and/or equipment has not been delivered, the Owner may retain
from the total amount of the Contract Price, as Liquidated Damages the following sums: Five Hundred
Dollars ($500.00) per calendar day.
TECHNICAL INFORMATION: Literature and/or specifications providing complete technical information as
required to certify that the product offered in the proposal is fully compliant with specifications herein
must be submitted with this bid. Such documentation shall include diagrams, books, brochures,
photographs, or other means to verify compliance. Any change made to a manufacturer’s published
specifications submitted for a product shall be verifiable by the manufacturer.
Failure to submit technical specifications with this bid shall result in the bid being declared non-
responsive and just cause for rejection.
SUBSTITUTE MATERIAL AND EQUIPMENT OR “OR EQUAL” ITEMS: Any product or service bid shall
conform to all applicable federal and state laws and regulations and the specifications contained in the
solicitation.
Whenever materials or equipment are specified or described in the Bidding Documents by using the
name of a certain brand, make, supplier, manufacturer, or definite specification; the naming or
specification of the item is only intended to denote the quality standard of the item desired and to
convey and establish the general style, type, character and quality of material , equipment or product
desired and does not restrict bidders to the specific brand, make, manufacturer, or specification named;
and that equivalent products may be acceptable.
Bidder must specify the brand and model number of the product offered in his / her bid. Bids not
specifying brand and model numbers shall be considered as offering the exact products specified in the
solicitation.
BID FORMS: Bid Forms are included with the Bidding Documents; additional copies may be obtained
from the Terrebonne Parish Consolidated Government Purchasing Division.
Bids shall be submitted on the Bid Forms provided with the Bidding Documents. All blank spaces on the
bid form required for Bid prices shall be properly filled in ink, or typed, in both words and figures as
indicated.
PREPARATION AND SUBMISSION OF BIDS: Bids shall be submitted by the time and at the place
indicated in the Invitation to Bidders and, unless submitted electronically, shall be enclosed in an opaque
sealed envelope. The envelope shall be marked with the Bid title and name, address and state license
number of the Bidder as set forth in the Invitation to Bidders.
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BID 18-ELECTGEN-73 (Re-Bid) Purchase of One (1) New/Unused 4200 KVA Medium Voltage Transformer
Each bid shall be either hand delivered by the bidder or his agent in which instance the deliverer shall
be handed a written receipt, or such bid shall be sent by registered or certified mail with a return
receipt requested, or shall be submitted electronically with Central Auction House (CAH)
(http://www.centralauctionhouse.com/rfp.php?cid=65). Bids shall not be accepted or taken including
receiving any hand delivered bids, on days that are recognized as holidays by the United States Postal
Service.
The following items are to be included within each Bid:
Completed Official Bid Form.
Technical Specifications
Loss Load Form
Signature Authorization (Required by ALL Bidders) Written evidence of the person signing
the bid shall be submitted at the time of bidding, in accordance with LA R.S. 38:2212(B)(5)
as follows:
(a) The signature on the bid is that of any corporate officer listed on the most current
annual report on file with the secretary of state, or the signature on the bid is that of any
member of a partnership, limited liability company, limited liability partnership, or other
legal entity listed in the most current business records on file with the secretary of state.
(b) The signature on the bid is that of an authorized representative as documented by the
legal entity certifying the authority of the person.
Failure to include the appropriate signature authorization shall result in rejection of the bid as
non-responsive.
MODIFICATION AND WITHDRAWAL OF BIDS: Bids may be modified or withdrawn by an appropriate
written document duly signed and authorized (in the manner that a Bid must be executed) and delivered
to the place where Bids are to be submitted at any time prior to the deadline for submitting Bids.
Withdrawal of a Bid will not prejudice the rights of a Bidder to submit a new Bid prior to the Bid Date
and Time. After expiration of the period for receiving Bids, no Bid may be withdrawn, modified, or
explained except as provided for herein.
In accordance with Louisiana law, more particularly, R.S. 38:2214, as may be amended, bids containing
patently obvious, unintentional, and substantial mechanical and clerical, or mathematical errors, or
errors of unintentional omission of a substantial quantity of work, labor, material, or services made
directly in the compilation of the bid, may be withdrawn by the bidder if clear and convincing sworn,
written evidence of such errors is furnished to the OWNER within 48 hours of the bid opening excluding
Saturdays, Sundays and legal holidays.
Such errors must be clearly shown by objective evidence drawn from inspection of the original work
papers, documents or materials used in the preparation of the bid sought to be withdrawn. If the
OWNER determines that the error is a patently obvious mechanical, clerical or mathematical error, or
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BID 18-ELECTGEN-73 (Re-Bid) Purchase of One (1) New/Unused 4200 KVA Medium Voltage Transformer
unintentional omission of a substantial quantity of work, labor, material or services as opposed to a
judgment error, and that the bid was submitted in good faith, it shall accept the withdrawal and return
the bid security to the bidder. A bidder who attempts to withdraw a bid under these provisions of this
section shall not be allowed to re-submit a bid on the contract. Any modifications or amendments to the
above stated applicable State law shall supersede this procedure.
A bidder may alter or correct an entry on the bid form by crossing out the entry, entering the new figure
above or below the deleted entry, and initialing on the line of change. The crossing out of an entry and
the initials shall be legibly handwritten with ink or typed. Any ambiguity arising from entries altered or
corrected on the Bid Form will cause the rejection of said Bid Proposal as non-responsive.
OPENING OF BIDS: All Bids received prior to the announced closing time for the receipt of Bids
stipulated in the Invitation to Bidder will be opened publicly. Bids will be read aloud and a tabulation of
the amounts of the Base Bids and alternates (if any) will be made available to Bidders after the opening
of Bids.
Any Bid received after the announced closing time will be returned unopened. Any uncertainty as to
whether a Bid was submitted in time will be resolved against the Bidder.
BIDS TO REMAIN OPEN: The OWNER shall not act later than forty-five (45) calendar days after the date
of opening Bids to award such contract to the lowest responsible and responsive bidder or to reject all
bids.
The OWNER and the lowest responsible and responsive bidder, by mutually written consent, may agree
to extend the deadline for award by one (1) or more extensions of thirty (30) calendar days.
AWARD OF CONTRACT: To the extent permitted by applicable local, state, and federal laws and
regulations, OWNER reserves the right to reject any and all Bids for just cause. The Terrebonne Parish
Consolidated Government reserves the right to reject any and all bids in accordance with Louisiana State
Bid Law.
In order to be responsive, the apparent low bidder must submit the additional information and
documentation required by the OWNER within the time delays established by law.
PRICES: Unless otherwise specified by TPCG in the solicitation, bid prices must be complete including
transportation prepaid by bidder to destination and firm for acceptance for a minimum of 45 days. If
accepted, prices must be firm for the contractual period. Bids other than F.O.B. Destination may be
rejected. Prices quoted in the unit (each, box, case, etc.) as specified in the solicitation.
DELIVERY: TPCG desires delivery at the earliest possible date. It is imperative that the equipment be
delivered within the period stipulated on Section “A” of the official bid form.
DEFAULT OF VENDOR: Failure to deliver within the time specified in the bid will constitute a default and
may cause cancellation of the contract. Where the TPCG has determined the Vendor to be in default,
the TPCG reserves the right to purchase any and/or all products or services covered by the contract on
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BID 18-ELECTGEN-73 (Re-Bid) Purchase of One (1) New/Unused 4200 KVA Medium Voltage Transformer

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