Purchase of One (1) New Sludge Hauling Semi-Trailer

CITY OF POUGHKEEPSIE
POUGHKEEPSIE, NEW YORK
RFB-COP-05-26-01
Purchase of One (1) New Sludge Hauling Semi-Trailer
Hon. Yvonne Flowers, Mayor ,
Joseph Donat, City Administrator
Council Members at Large: Da'Ron Wilson
Ondie James
Ernest Henry
Christopher Grant
Evan Menist
Nedra Patterson Thompson
Terriciena Brown
Nathan Shook Daniel Atonna
THIS BID IS DUE ON 6/12/2026 @ 2:30 P.M
PLEASE PLACE ALL BIDS IN A SEALED ENVELOPE MARKED WITH THE NAME OF THE BID
AND THE NUMBER
Return all bids to the:
City of Poughkeepsie
62 Civic Center Plaza
Poughkeepsie, New York 12601
TO BE ADVERTISED: May 29 FOR ONE DAY ONLY

CITY OF POUGHKEEPSIE, NEW YORK
ADVERTISEMENT AND NOTICE TO BIDDERS
Beginning Immediately, Sealed bids are sought and invited by the City of Poughkeepsie ("The City") for the
Purchase of One (1) New Sludge Hauling Semi-Trailer, as set forth in drawings and specifications prepared
by City of Poughkeepsie's Joint Water Plant.
Bids will be received by the Board of Contract and Supply, c/o Purchasing Agent, 62 Civic Center Plaza,
Poughkeepsie, NY 12601 until 2:30 p.m. on Friday, June 12, 2026 after which time they will be publicly
opened and read aloud in the Common Council Chambers, third floor of City Hall, with the contract being
awarded as soon as practicable thereafter. All mailed bids shall be sealed and distinctly marked "Proposal for
RFB-COP-05-26-01: Purchase of One (1) New Sludge Hauling Semi-Trailer.
Specifications and Contract are subject to provisions of Chapter 605, Laws of the State of New York of 1959,
Section 103-A of the General Municipal Law.
OWNERS RIGHTS RESERVED:
The City of Poughkeepsie expressly reserves the right to waive any irregularities in or to accept any bid or to
reject any and all bids or to award on any or all items as the interest of the City of Poughkeepsie may appear to
require.
STATEMENT OF NON-COLLUSION:
Bidders on the Contracts are required to execute a non-collusion bidding certificate pursuant to Section 103d of
the General Municipal Law of the State of New York.
The City of Poughkeepsie officially distributes bidding documents from the City of Poughkeepsie Purchasing
Office, the City of Poughkeepsie website, www.cityofpoughkeepsie.com and through the Hudson Valley
Municipal Purchasing Group (HVMPG) Regional Bid Notification System. www.bidnetdirect.com/new-
york. Copies of bidding documents obtained from any other source are not considered official copies. Only
those vendors who obtain bidding documents from the Purchasing Office, the City of Poughkeepsie website,
or the HVMPG Regional Bid Notification System will be sent addendum information, if such information
is issued.
If you have obtained this document from a source other than the City of Poughkeepsie Purchasing Office,
City of Poughkeepsie website, or the HVMPG Regional Bid Notification System it is recommended that you
obtain an official copy. You may obtain an official copy by registering on the HVMPG Regional Bid
Notification System at. www.bidnetdirect.com/new-york or by visiting www.cityofpoughkeepsie.com
The City of Poughkeepsie reserves the right to waive any informality or to reject any or all proposals and may
re-advertise for new proposals, if the best interest of the City will be served.
DEPARTMENT OF FINANCE
CITY OF POUGHKEEPSIE
Karen Sorell
Deputy Commissioner of Finance
Dated: May 29, 2026
Poughkeepsie New York

INSTRUCTIONS AND INFORMATION TO BIDDERS
BIDDERS RESPONSIBILITY
* Read all documents contained in the bid specifications. Should a bidder find any discrepancy,
ambiguity, or omission from the drawings or specifications or both, or should it be in doubt as to their
meaning, it must promptly notify the City of Poughkeepsie which will, if it determines it to be
necessary, send a written addendum for clarification purposes to all bidders. Only written
modifications issued as addenda will affect changes in the bidding and contract documents. Failure of
any bidder to clarify ambiguities prior to Bid Opening constitutes a waiver of its right to raise any
such ambiguity after Bid Opening.
* Bidders are responsible for submitting their bids to the appropriate location at or prior to the time
indicated in the specifications. No bids will be accepted after the designated time or date indicated
in the bid specifications. It is suggested that registered mail be used to submit bids. Delay in mail
delivery is not an exception to the receipt/consideration of a bid.
BIDS DUE - TIME & PLACE
* Bids will be received by the Board of Contract and Supply, c/o Purchasing Agent, 62 Civic Center
Plaza, Poughkeepsie, NY 12601 until 2:30 p.m. on Friday, June 12 2026 after which time they
will be publicly opened and read aloud in the third floor Common Council Chambers, with the
contract being awarded as soon as practicable thereafter.
* All bids shall be submitted on the appropriate Bid Forms attached hereto and all the attached
certificates must be completed and signed in compliance with the provisions of Section 103-d of the
NYS General Municipal Law
* Bidders shall indicate, on the outside of their sealed bid, the following information:
1. Title and Number of the Bid
2. Date and Time of Bid Opening
Failure to do so may result in rejection of the bid as being unresponsive.
* The following forms are necessary to be submitted as a bid, as well as any additional forms
requested in the detailed specifications:
1. CS-1 - Bid proposal form/price page(s). (except some bids, such as for the
Department of Public Works or Engineering Department, where a separate form may be
required). Such exceptions will be noted in the work specification.
2. CS-2 - Non-Collusion Affidavit, completed, signed and dated.
3. Bid Proposal Form
4. Iran Divestment Act Document, completed, notarized, signed and dated.
5. Two copies of bid proposal. One original, one copy.
* Bidders must submit one original and one copy of their bids in the same envelope, unless
otherwise stated. The original must be clearly marked. All bids must be filled out in ink, or must be
typewritten. Bids submitted in pencil will be rejected as unresponsive. Bids which have been corrected

by white out or cross out, and which have not been initialed and/or dated will be rejected as unresponsive.
BID PACKAGE, PLANS & SPECIFICATIONS
* The City of Poughkeepsie officially distributes bidding documents from the Purchasing Office at 62
Civic Center Plaza, Poughkeepsie, NY 12601 during normal business hours from 8:30 a.m. to 4:30
p.m. Monday through Friday; through the City's website at: www.cityofpoughkeepsie.com; or through
the Hudson Valley Municipal Purchasing Group's Regional Bid Notification System.
www.bidnetdirect.com/new-york Copies of bidding documents obtained from any other source are not
considered official copies. Only those vendors who obtain bidding documents from the Purchasing
Office, the City of Poughkeepsie website, or the Regional Bid Notification System will be sent
addendum information, if such information is issued.
If you have obtained this document from a source other than the City of Poughkeepsie Purchasing Office, or
the HVMPG Regional Bid Notification System it is recommended that you obtain an official copy. You
may obtain an official copy by registering on the HVMPG Regional Bid Notification System at.
www.bidnetdirect.com/new-york or by visiting www.cityofpoughkeepsie.com.
FIRM BIDS
* Each bid submitted shall remain firm for at least forty-five (45) days from the date of the Bid Opening
and may not be withdrawn in whole or in part during that time. Bidder shall forfeit its bid security in
the event of such withdrawal.
BASIS OF AWARD
* Award of contract will be made to the lowest responsive, responsible bidder whose proposal shall
comply with all of the provisions required to render it formal. The City of Poughkeepsie reserves the
right to waive any informality or to reject any or all proposals and may re-advertise for new proposals,
if the best interest of the City will be served. The City may require any and all bidders to present
evidence of experience, ability and financial standing as well as a statement as to the equipment which
the bidder will have available for the execution of this contract. The City reserves the right to award
this contract either on an item by item basis or as a total award of all items in combination.
QUESTIONS
* Any questions or clarification to the bid specifications or technical specifications must be submitted in
writing to the Joint Water Plant Administrator, Dottie DiNobile: 70 Water Works Road,
Poughkeepsie, N Y 12061 or by email to: ddinobile@pokwater.com. All questions must be
submitted in writing by 4:00 p.m. on Wednesday, June 10, 2026
PROCUREMENT SCHEDULE
* The following presents the anticipated schedule that the City of Poughkeepsie will follow relative to
RFB-COP-05-26-01. The City of Poughkeepsie retains exclusive right to modify or abandon this
schedule, if deemed in the City of Poughkeepsie's best interest, with no obligation to any party
expressing interest herein. Modifications to this schedule will only be provided to interested parties
who have registered as having requested and received to RFB-COP-05-26-01 bid package from the
City of Poughkeepsie.

* Closing Date for Questions 4:00 p.m. EST, June 10, 2026
* Bid Opening (Due Date/Time) 2:30 p.m. EST, June 12, 2026
INDEMNIFICATION
* In addition to all other obligations of indemnification specified herein, contractor agrees to
release and be liable for and to defend, indemnify, and save harmless the City of Poughkeepsie, its
board members, officers, agents, servants, workmen, employees, subsidizers and indemnities,
U.S. Department of Transportation, New York State Department of Transportation, and all
government funding agencies providing funds or services in connection with this project
(hereinafter collectively referred to as "the City of Poughkeepsie"), from and against any and all
loss, cost, damage, liability and expense, including consequential damages, counsel fees,
whether or not arising out of any claim, suit or action at law, in equity, or otherwise, of any
kind or nature whatsoever, including negligence, arising out of the performance of the work by
reason of any accident, loss or damage of property, including the work site, property of the City
of Poughkeepsie and contractor, or injury, including death, to any person or persons, including
employees of the City of Poughkeepsie, contractor, subcontractors at any tier or any person
working on contractor's behalf, caused by contractor, which may be sustained either during the
term of the contract, or upon or after completion of the project (up to a period of three {3}
years), whether brought directly by these persons or by anyone claiming under or through them
including heirs, dependents and estates.
Contractor also agrees for itself and on behalf of its agents, servants, subcontractors, material men,
and employees to defend, indemnify and hold harmless the City of Poughkeepsie from and against
any and all claims of any kind or nature whatsoever regarding subcontractors and material men
and agrees to assume the defense of the City of Poughkeepsie to any such suit at its cost and
expense. The contractor further assumes the risk of loss and damage to materials, machinery and
equipment to be incorporated in the work at all times prior to delivery to the project site or while
in the possession or under the control of the contractor.
Contractor, for itself and its employees, board members, officers, agents, servants, workmen, contractors,
subcontractors, licensees and invitees, or any other person working on contractor's behalf, hereby releases
and agrees to be liable for and to defend, indemnify and save harmless the City of Poughkeepsie, except
to the extent that the City of Poughkeepsie is negligent in whole or in part, for any claims made by an
employee, board member, officer, agent, workman or servant of contractor's or any other person working
on contractor's behalf, including claims for compensation or benefits payable to any extent by or for
contractor under any workers' or similar compensation acts or other employee benefit acts. In the event
of joint or concurrent negligence of the contractor and the City of Poughkeepsie, responsibility, if any,
shall be apportioned comparatively in accordance with the laws of the State of New York. A contractor's
obligations under this clause shall not be limited to the limits of coverage of insurance maintained or
required to be maintained by contractor under any resultant agreement. This provision shall survive the
termination of any resultant agreement.
A contractor's indemnity obligations under this section shall also specifically include, without
limitations, all fines, penalties, damages, liabilities, costs, expenses (including, without

limitations, reasonable attorney's fees), and punitive damages (if any) arising out of, or in
connection with any:
1. Violation of or failure to comply with any law, statute, ordinance, rule, regulation,
code or requirement of a public authority that bears upon the performance of the
work by the contractor, a subcontractor, or any person or entity for whom either is
responsible;
2. Means, methods, procedures, techniques, or sequences of execution or performance
of the work; and
3. Failure to secure and pay for permits, fees, approvals, licenses and inspections
as required under the contract documents, or any violation of any permit or other
approval of a public authority applicable to the work, by the contractor, a
subcontractor, or any person or entity for whom either is responsible.
In addition, contractor shall indemnify the City of Poughkeepsie for any fines and legal fees
incurred because employees, agents, or workers supplied by contractor who are not authorized to
work in the United States.
ADDENDA AND INTERPRETATIONS
No interpretations of meaning of the plans, specifications or other portions of the contract documents will
be made orally. Every request for such interpretation must be addressed to the Engineer, and to be
given consideration must be received at least six days prior to the date fixed for the opening of bids. Any
and all such interpretations and other supplemental instruction, will be in the form of a written addenda
which, if issued, will be listed on BidNet Direct and the City of Poughkeepsie's website.
NON-COLLUSION REQUIREMENT
* Bidders are required to execute a non-collusion bidding certificate (attached) pursuant to Section 103d
of the General Municipal Law of the State of New York.
EXCISE & FEDERAL TRANSPORTATION TAX
* The Contractor may be exempted from the payment of Federal Excise and Transportation taxes, in
accordance with the following:
a. Excise Tax Exemption Certificate will be certified by the Engineer when requested by the Contractor
for items which fall within the scope of the contract and may be exempt from Federal Excise Tax.
b. The Contractor, in order to obtain exemption from the Federal Transportation Tax, shall notify all
suppliers that shipping papers be worded as follows: "To the City of Poughkeepsie, New York,
Consigned C/O (Contractor)".
* No certificate of exemption is necessary.
* In the case that contradictory or conflicting regulations, specifications, or directives are found to exist
between those of the Federal Government, its bureaus, departments and agencies and those of the local

agencies, the more restrictive regulations, specifications or directives, shall be deemed to take
precedence over the less restrictive.
IRAN DIVESTMENT ACT
As a result of the Iran Divestment Act of 2012 (the "Act"), Chapter 1 of the 2012 Laws of New York, a new
provision has been added to State Finance Law (SFL) 165-a and New York General Municipal Law 103-g,
both effective April 12, 2012. Under the Act, the Commissioner of the Office of General Services (OGS) will
be developing a list of "persons" who are engaged in "investment activities in Iran" (both are defined terms in
the law) (the "Prohibited Entities List"). Pursuant to SFL 165-a(3)(b), the initial list is expected to be issued
no later than 120 days after the Act's effective date at which time it will be posted on the OGS website.
INTERAGENCY PURCHASING COOPERATIVE
* The City of Poughkeepsie is part of a group known as the "INTERAGENCY PURCHASING
COOPERATIVE". This group consists of the County of Dutchess, Dutchess Community College, and
82 different school and fire districts, cities, towns, and villages located throughout Dutchess County.
The City of Poughkeepsie is also part of a group known as the "Hudson Valley Municipal Purchasing
Group" (HVMPG), which consists of the Counties of Dutchess, Rockland and Ulster; Town of
Cortland; City of New Rochelle, and the Pearl River School District. Other municipal purchasing
agencies in the Hudson Valley will be joining in this regional system.

Any and all questions concerning this bid shall be submitted in writing
to close of business (4:00 PM EDT) by June 10, 2026
By email to: ddinobile@pokwater.com
Or by regular mail to:
The City of Poughkeepsie
Attn: Dottie DiNobile, Water Plant Administrator 70
Water works Road
Poughkeepsie N.Y. 12601

GENERAL AND TECHNICAL
SPECIFICATIONS

CITY OF POUGHKEEPSIE BID # RFB-COP-05-26-01
PURCHASE OF ONE (1) NEW SLUDGE HAULING SEMI-TRAILER.
General Specifications
1.0 SCOPE
1.01 General
The City of Poughkeepsie is seeking bids for the purchase of One new Sludge Hauling Semi-Trailer. This
trailer will be used to haul sludge from the alum sludge treatment plant by the use of a City owned
tractor.
2.0 PRICE/DELIVERY
1.02 Prices
Delivery of this equipment shall be determined by signed receipt of City of Poughkeepsie's designated
agent (s), at the point of delivery and may be preceded by a cursory inspection of the equipment.
All prices shall be firm, F.O.B. destination, freight and shipping paid and delivered to:
City of Poughkeepsie
Joint Water Plant
70 Water Works Road Poughkeepsie, NY 12601
Delivery time shall be stated in # of days ARO but shall not exceed 14 Weeks A/R/O.
3.0 QUESTIONS
Any questions regarding the technical specifications must be submitted in writing to Joint Water Plant
Administrator, Dottie DiNobile at ddinobile@pokwater.com or by fax 845-451-4175. All questions must
be submitted on or before June 10, 2026 by 4:00pm.
4.0 EQUIPMENT
These are the minimum requirements. Bidder shall list their alternatives or deviations as such. Deviations
will be evaluated to see if they meet the needs of the City of Poughkeepsie. All items are as specified or
approved equal.