Purchase of New/Unused Wire (6-Month)

Agency:	Terrebonne Parish
State:	Louisiana
Type of Government:	State & Local
Posted Date:	Jan 24, 2024
Due Date:	Feb 8, 2024
Solicitation No:	Bid 24-WHSE-04
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Terrebonne Parish

CONSOLIDATED GOVERNMENT

P.O. BOX 2768 • HOUMA, LOUISIANA 70361

985-868-5050 • WWW.TPCG.ORG

Invitation to Bidders

Electronic bids will be received on February 8, 2024 Terrebonne Parish Consolidated Government

(TPCG) Purchasing Division submitted through Central Auction House (CAH). Bid submittals will be

accepted until 2:00 P.M. CST at which time bids will be retrieved from the CAH site and read aloud in the

TPCG Purchasing Division Conference Room at 301 Plant Road Houma, LA 70363.

Bid documents are posted on http://www.centralauctionhouse.com/rfp.php?cid=65. To view,

download, receive bid notices by e-mail and submit a bid, you must register with CAH. For information

about the electronic submittal process and registration fees, contact Bobby Callender with CAH at 225-

810-4814.

Bid 24-WHSE-04 Purchase of New/Unused Wire (6 Month Requirements Contract)

Specifications and bid documents are on file at the TPCG Purchasing Division at 301 Plant Road Houma,

Louisiana and posted on the Terrebonne Parish web site at

http://www.tpcg.org/index.php?f=purchasing&p=bid_opportunities. Documents may be obtained for

review by prospective bidders in the aforementioned manner; however, vendors/contractors must

submit their bids electronically through CAH.

Please contact Robert Savoie, Electric Distribution Superintendent at 985-873-6756 with regard to the

specifications or Gina Bergeron, Procurement Specialist III at 985-580-7272 with regard to any

clarifications or information about bid submittal requirements.

The Terrebonne Parish Consolidated Government (TPCG) reserves the right to reject any and all bids in

accordance with Louisiana State Bid Law.

Publish: January 24th & 31st , 2024

To Courier: January 17, 2024

/s/ Jason W. Bergeron

Jason W. Bergeron Parish President

Terrebonne Parish Consolidated Government

Bid 24-WHSE-04 Purchase of New/Unused Wire (6 Month Requirements Contract)

REQUIREMENTS AND INSTRUCTIONS FOR BIDDERS FOR

Bid 24-WHSE-04 Purchase of New/Unused Wire (6 Month Requirements Contract)

Please Read Carefully

GENERAL: The Terrebonne Parish Consolidated Government (TPCG) is soliciting bids to establish prices

for wire for warehouse inventory. Delivery shall be made throughout the contract period to the TPCG

Warehouse Division located at 301 Plant Road, Houma, Louisiana 70363.

INTERPRETATIONS AND ADDENDA: All questions about the meaning or intent of the Bidding Documents

are to be directed to Gina Bergeron, Procurement Specialist III as set forth herein. Interpretations,

clarifications, or modifications considered necessary by Gina Bergeron, Procurement Specialist III in

response to such questions will be issued by Addenda and posted to the CAH

(http://www.centralauctionhouse.com/rfp.php?cid=65) site.

Bidders shall promptly notify Gina Bergeron, Procurement Specialist III at 985-580-7272 or via email at

gbergeron@tpcg.org of any ambiguity, inconsistency, or error that may be discovered upon examination

of the Bidding Documents. Bidders requiring clarification or interpretation of any of the Bidding

Documents shall make a written request to Gina Bergeron, Procurement Specialist III at the

aforementioned email address.

All requests pertaining to questions about the meaning or intent of the Bidding Documents received less

than seven days prior to the date for opening of Bids may not be answered unless, in the opinion of Gina

Bergeron, Procurement Specialist III, the ambiguity in the Bidding Documents is so significant that it may

necessitate postponement of the Bid date and issuance of an addendum to respond to the Bidder’s

request.

Any interpretation, clarification, correction, or modification to the Bidding Documents shall be only by a

written addendum and posted to the CAH site. Interpretations, clarifications, corrections, or

modifications made in any other manner shall not be binding and shall not be relied upon by Bidders.

Addenda shall be transmitted in accordance with Louisiana Bid Law.

Addenda may also be issued to modify the Bidding Documents as deemed advisable by OWNER. Prior to

submittal of bids, each Bidder shall ascertain that he has received all addenda issued. Failure by a

Bidder to acknowledge each individual addendum shall render that Bidder's Bid non-responsive.

SUBSTITUTE MATERIAL AND EQUIPMENT OR “OR EQUAL” ITEMS: Any product or service bid shall

conform to all applicable federal and state laws and regulations and the specifications contained in the

solicitation.

Bid 24-WHSE-04 Purchase of New/Unused Wire (6 Month Requirements Contract)

Whenever materials or equipment are specified or described in the Bidding Documents by using the

name of a certain brand, make, supplier, manufacturer, or definite specification; the naming or

specification of the item is only intended to denote the quality standard of the item desired and to

convey and establish the general style, type, character and quality of material , equipment or product

desired and does not restrict bidders to the specific brand, make, manufacturer, or specification named;

and that equivalent products may be acceptable.

Bidder must specify the brand and model number of the product offered in his / her bid. Bids not specifying

brand and model numbers shall be considered as offering the exact products specified in the solicitation.

PREPARATION AND SUBMISSION OF BIDS: Bids shall be electronically submitted to the CAH site by the

time indicated in the Invitation to Bidders.

Bid pricing and product model/stock/part numbers shall be inserted in the proper fields provided on the

CAH site. All accompanying documents must be uploaded to the site by the bid opening time and date

herein.

The following items must be uploaded as an attachment with each bid:

• Completed Official Bid Form Section “A”

• Official Bid Form Section “B” with delivery times inserted

• Signature Authorization – (Required by All Bidders) Written evidence of the person

signing the bid shall be provided at the time of bidding, in accordance with LA R.S.

38:2212(B)(5) as follows:

(a) The signature on the bid is that of any corporate officer listed on the most current

annual report on file with the secretary of state, or the signature on the bid is that of any

member of a partnership, limited liability company, limited liability partnership, or other

legal entity listed in the most current business records on file with the secretary of state.

(b) The signature on the bid is that of an authorized representative as documented by the

legal entity certifying the authority of the person.

state an affidavit, resolution, or other acknowledged or authentic document indicating

the names of all parties authorized to submit bids for public contracts. Such document on

file with the secretary of state shall remain in effect and shall be binding upon the

principal until specifically rescinded and canceled from the records of the office.

Failure to include the appropriate signature authorization shall result in rejection of the bid as

non-responsive.

Bid 24-WHSE-04 Purchase of New/Unused Wire (6 Month Requirements Contract)

FOR PURPOSE OF BID EVALUATION: All vendors shall use the following Aluminum and Cooper base

metal prices: Aluminum = 1.0117 per pound, Copper = 3.8695 per pound. As part of this bid, the

Vendor SHALL be required to submit within ten days from Notice of Award an approved metals index

that they will be using for the contract period. This index shall be the sole source for escalation and de-

escalating the unit price at the time an order is shipped during the term of the contract. All invoices

SHALL be accompanied by a hard copy of this index showing the pricing of the metal as applicable.

MODIFICATION AND WITHDRAWAL OF BIDS: Modifications to bids, through bidder’s CAH account, can

be made until the date and time of the bid opening. The Bidder must contact CAH for instructions for the

withdrawal of a bid in its entirety prior to the time of the scheduled bid opening. Withdrawal of a Bid

will not prejudice the rights of a Bidder to submit a new Bid prior to the Bid Date and Time. After

expiration of the period for receiving Bids, no Bid may be withdrawn, modified, or explained except as

provided for herein.

In accordance with Louisiana law, more particularly, R.S. 38:2214, as may be amended, bids containing

patently obvious, unintentional, and substantial mechanical and clerical, or mathematical errors, or

errors of unintentional omission of a substantial quantity of work, labor, material, or services made

directly in the compilation of the bid, may be withdrawn by the bidder if clear and convincing sworn,

written evidence of such errors is furnished to the OWNER within 48 hours of the bid opening excluding

Saturdays, Sundays and legal holidays.

Such errors must be clearly shown by objective evidence drawn from inspection work papers,

documents or materials used in the preparation of the bid sought to be withdrawn. If the OWNER

determines that the error is a patently obvious mechanical, clerical, or mathematical error, or

unintentional omission of a substantial quantity of work, labor, material or services as opposed to a

judgment error, and that the bid was submitted in good faith, it shall accept the withdrawal and return

the bid security (when applicable) to the bidder. A bidder who attempts to withdraw a bid under these

provisions of this section shall not be allowed to re-submit a bid on the contract. Any modifications or

amendments to the above stated applicable State law shall supersede this procedure.

A bidder may alter or correct an entry on the bid form Section “A” by crossing out the entry and

initialing on the line of change. Any ambiguity arising from entries altered or corrected on the Bid Form

will cause the rejection of said Bid as non-responsive.

OPENING OF BIDS: All Bids received prior to the announced closing time for the receipt of Bids

stipulated in the Invitation to Bidder will be opened publicly. Bids will be read aloud, and a tabulation of

the amounts of the Base Bids and alternates (if any) will be made available to Bidders after the opening

of Bids.

Any uncertainty as to whether a Bid was submitted in time will be resolved against the Bidder.

BIDS TO REMAIN OPEN: The OWNER shall act not later than forty-five (45) calendar days after the date

of opening Bids to award such contract to the lowest responsible and responsive bidder or to reject all

bids.

Bid 24-WHSE-04 Purchase of New/Unused Wire (6 Month Requirements Contract)

The OWNER and the lowest responsible and responsive bidder, by mutually written consent, may agree

to extend the deadline for award by one (1) or more extensions of thirty (30) calendar days.

AWARD OF CONTRACT: To the extent permitted by applicable local, state, and federal laws and

regulations, the OWNER reserves the right to reject any and all Bids for just cause. The Terrebonne

Parish Consolidated Government reserves the right to reject any and all bids in accordance with

Louisiana State Bid Law.

In order to be responsive, the apparent low bidder must submit the additional information and

documentation required by the OWNER within the time delays established by law.

CONTRACT TERM: The contract will commence on the date of the “Notice of Award”, or date noted

within, for a period of six (6) months. Subject to the availability of funds appropriated, the contract may

be extended at TPCG’s option, for one (1) additional six (6) month period provided the terms, conditions,

prices, and specifications remain the same.

PRICES: Unless otherwise specified by TPCG in the solicitation, bid prices must be complete including

transportation prepaid by bidder to destination and firm for acceptance for a minimum of 45 days.

Prices must be firm, except when escalation and de-escalation apply as provided for herein. Bids other

than F.O.B. Destination may be rejected.

NO GUARANTEE OF QUANTITIES: The quantities referenced are estimated. In the event a greater or

lesser quantity is needed, the TPCG reserves the right to increase or decrease the amount, at the unit

price stated in the bid. The TPCG does not obligate itself to contract for or accept more than their actual

requirements as determined by a department/division needs and availability of appropriated funds.

DELIVERY: TPCG desires delivery at the earliest possible date. It is imperative that the material is

delivered within the time frame(s) stipulated on Section “B” of the Official Bid Form.

NEW PRODUCTS: Unless specifically called for in the solicitation, all products for purchase shall be new,

never previously used, and the current model and/or packaging. No remanufactured, demonstrator,

used or irregular products will be considered for purchase unless otherwise specified in the solicitation.

The manufacturer’s standard warranty will apply unless otherwise specified in the solicitation.

CONTRACT CANCELLATION: The TPCG has the right to cancel any contract for cause, including by not

limited to, the following: failure to deliver within the time specified in the contract; failure of the

product or service to meet specifications, conform to sample quality or to be delivered in good

condition; misrepresentation by the contractor; fraud, collusion, conspiracy or other unlawful means of

obtaining any contract with the TPCG; conflict of contract provisions with constitutional or statutory

provisions of state or federal law; any other breach of contract.

TERMINATION OF CONTRACT FOR CAUSE: The TPCG has the right to cancel any contract for cause by

execution of a written notice prior to the end of the contractual period indicated for infractions

including but not limited to the following: failure to deliver within the time specified; failure to meet

Bid 24-WHSE-04 Purchase of New/Unused Wire (6 Month Requirements Contract)

Purchase of New/Unused Wire (6-Month)

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