Purchase of New/Unused Transformers

Invitation to Bidders
Electronic bids will be received on September 4, 2026 Terrebonne Parish Consolidated Government (TPCG) Purchasing Division
submitted through Central Auction House (CAH). Bid submittals will be accepted until 2:00 P.M. CST at which time bids will be
retrieved from the CAH site and read aloud in the TPCG Purchasing Division Conference Room at 301 Plant Road Houma, LA
70363.
Bid documents are posted on http://www.centralauctionhouse.com/rfp.php?cid=65. To view, download, receive bid notices
by e-mail and submit a bid, you must register with CAH. For information about the electronic submittal process and registration
fees, contact Bobby Callender with CAH at 225-810-4814.
Bid 26-WHSE-32 Purchase of New/Unused Transformers
Specifications and bid documents are on file at the TPCG Purchasing Division, 301 Plant Road Houma, Louisiana 70363 and posted
on the Terrebonne Parish web site at http://www.tpcg.org/index.php?f=purchasing&p=bid_opportunities. Documents may be
obtained for review by prospective bidders in the aforementioned manner; however, vendors/contractors must submit their bids
electronically through CAH.
Please contact Cortaz Taplet, Electric Distribution Superintendent, at 985-873-6783 with regard to the specifications or Chantel
Comardelle, Purchasing Division at 985-873-6768 with regard to any clarifications or information about bid submittal
requirements.
The Terrebonne Parish Consolidated Government (TPCG) reserves the right to reject any and all bids in accordance with
Louisiana State Bid Law.
/s/ Jason W. Bergeron
Jason W. Bergeron, Parish President
Terrebonne Parish Consolidated Government
Publish: August 17th & 24th 2026
To Courier: August 12, 2026
Bid 26-WHSE-32 Purchase of New/Unused Transformers

REQUIREMENTS AND INSTRUCTIONS FOR BIDDERS FOR
Bid 26-WHSE-32 Purchase of New/Unused Transformers
Please Read Carefully
GENERAL: The Terrebonne Parish Consolidated Government (TPCG) is soliciting bids to establish prices for
transformers and pedestal boxes for warehouse inventory. Delivery shall be made to the TPCG Warehouse
Division located at 301 Plant Road, Houma, Louisiana 70363.
INTERPRETATIONS AND ADDENDA: All questions about the meaning or intent of the Bidding Documents
are to be directed to Chantel Comardelle, Purchasing Division as set forth herein. Interpretations,
clarifications, or modifications considered necessary by Chantel Comardelle, Purchasing Division in response
to such questions will be issued by Addenda and posted to the CAH
(http://www.centralauctionhouse.com/rfp.php?cid=65) site.
Bidders shall promptly notify Chantel Comardelle, Purchasing Division at 985-873-6768 or via email at
ccomardelle@tpcg.org of any ambiguity, inconsistency, or error that may be discovered upon examination
of the Bidding Documents. Bidders requiring clarification or interpretation of any of the Bidding
Documents shall make a written request to Chantel Comardelle, Purchasing Division at the aforementioned
email address.
All requests pertaining to questions about the meaning or intent of the Bidding Documents received less
than seven days prior to the date for opening of Bids may not be answered unless, in the opinion of Chantel
Comardelle, Purchasing Division, the ambiguity in the Bidding Documents is so significant that it may
necessitate postponement of the Bid date and issuance of an addendum to respond to the Bidder's
request.
Any interpretation, clarification, correction, or modification to the Bidding Documents shall be only by a
written addendum and posted to the CAH site. Interpretations, clarifications, corrections or modifications
made by any other manner shall not be binding and shall not be relied upon by Bidders. Addenda shall be
transmitted in accordance with Louisiana Bid Law.
Addenda may also be issued to modify the Bidding Documents as deemed advisable by OWNER. Prior to
submittal of bids, each Bidder shall ascertain that he has received all addenda issued. Failure by a Bidder
to acknowledge each individual addendum shall render that Bidder's Bid non-responsive.
SUBSTITUTE MATERIAL AND EQUIPMENT OR "OR EQUAL" ITEMS: Any product or service bid shall
conform to all applicable federal and state laws and regulations and the specifications contained in the
solicitation.
Whenever materials or equipment are specified or described in the Bidding Documents by using the name
of a certain brand, make, supplier, manufacturer, or definite specification; the naming or specification of
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the item is only intended to denote the quality standard of the item desired and to convey and establish
the general style, type, character and quality of material , equipment or product desired and does not
restrict bidders to the specific brand, make, manufacturer, or specification named; and that equivalent
products may be acceptable.
Bidder must specify the brand and model number of the product offered in his / her bid. Bids not specifying brand
and model numbers shall be considered as offering the exact products specified in the solicitation.
PREPARATION AND SUBMISSION OF BIDS: Bids shall be electronically submitted to the CAH site by the
time indicated in the Invitation to Bidders.
Bid pricing and product model/stock/part numbers shall be inserted in the proper fields provided on the
CAH site. All accompanying documents must be uploaded to the site by the bid opening time and date
herein.
The following items must be uploaded as an attachment with each bid:
* Completed Official Bid Form Section "A"
* Official Bid Form Section "B" with delivery times inserted
* Signature Authorization - (Required by All Bidders) Written evidence of the person
signing the bid shall be provided at the time of bidding, in accordance with LA R.S.
38:2212(B)(5) as follows:
(a) The signature on the bid is that of any corporate officer listed on the most current
annual report on file with the secretary of state, or the signature on the bid is that of any
member of a partnership, limited liability company, limited liability partnership, or other
legal entity listed in the most current business records on file with the secretary of state.
(b) The signature on the bid is that of an authorized representative as documented by the
legal entity certifying the authority of the person.
(c) The legal entity has filed in the appropriate records of the secretary of state of this
state an affidavit, resolution, or other acknowledged or authentic document indicating
the names of all parties authorized to submit bids for public contracts. Such document on
file with the secretary of state shall remain in effect and shall be binding upon the
principal until specifically rescinded and canceled from the records of the office.
Failure to include the appropriate signature authorization shall result in rejection of the bid as
non-responsive.
MODIFICATION AND WITHDRAWAL OF BIDS: Modifications to bids, through bidder's CAH account, can
be made until the date and time of the bid opening. The Bidder must contact CAH for instructions for the
withdrawal of a bid in its entirety prior to the time of the scheduled bid opening. Withdrawal of a Bid will
not prejudice the rights of a Bidder to submit a new Bid prior to the Bid Date and Time. After expiration
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of the period for receiving Bids, no Bid may be withdrawn, modified, or explained except as provided for
herein.
In accordance with Louisiana law, more particularly, R.S. 38:2214, as may be amended, bids containing
patently obvious, unintentional, and substantial mechanical and clerical, or mathematical errors, or errors
of unintentional omission of a substantial quantity of work, labor, material, or services made directly in
the compilation of the bid, may be withdrawn by the bidder if clear and convincing sworn, written
evidence of such errors is furnished to the OWNER within 48 hours of the bid opening excluding Saturdays,
Sundays and legal holidays.
Such errors must be clearly shown by objective evidence drawn from inspection work papers, documents
or materials used in the preparation of the bid sought to be withdrawn. If the OWNER determines that
the error is a patently obvious mechanical, clerical or mathematical error, or unintentional omission of a
substantial quantity of work, labor, material or services as opposed to a judgment error, and that the bid
was submitted in good faith, it shall accept the withdrawal and return the bid security (when applicable)
to the bidder. A bidder who attempts to withdraw a bid under these provisions of this section shall not be
allowed to re-submit a bid on the contract. Any modifications or amendments to the above stated
applicable State law shall supersede this procedure.
A bidder may alter or correct an entry on the bid form Section "A" by crossing out the entry, and initialing
on the line of change. Any ambiguity arising from entries altered or corrected on the Bid Form will cause
the rejection of said Bid as non-responsive.
OPENING OF BIDS: All Bids received prior to the announced closing time for the receipt of Bids stipulated
in the Invitation to Bidder will be opened publicly. Bids will be read aloud and a tabulation of the amounts
of the Base Bids and alternates (if any) will be made available to Bidders after the opening of Bids.
Any uncertainty as to whether a Bid was submitted in time will be resolved against the Bidder.
BIDS TO REMAIN OPEN: The OWNER shall act not later than forty-five (45) calendar days after the date
of opening Bids to award such contract to the lowest responsible and responsive bidder or to reject all
bids.
The OWNER and the lowest responsible and responsive bidder, by mutually written consent, may agree
to extend the deadline for award by one (1) or more extensions of thirty (30) calendar days.
AWARD OF CONTRACT: To the extent permitted by applicable local, state and federal laws and
regulations, OWNER reserves the right to reject any and all Bids for just cause. The Terrebonne Parish
Consolidated Government reserves the right to reject any and all bids in accordance with Louisiana State
Bid Law.
In order to be responsive, the apparent low bidder must submit the additional information and
documentation required by the OWNER within the time delays established by law.
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CONTRACT TERM: N/A
PRICES: Unless otherwise specified by TPCG in the solicitation, bid prices must be complete including
transportation prepaid by bidder to destination and firm for acceptance for a minimum of 45 days. Bids
other than F.O.B. Destination may be rejected. Prices must be firm, and any shipping/freight charges shall
be included in unit pricing.
NO GUARANTEE OF QUANTITIES: The quantities referenced are estimated. In the event a greater or lesser
quantity is needed, the TPCG reserves the right to increase or decrease the amount, at the unit price
stated in the bid. The TPCG does not obligate itself to contract for or accept more than their actual
requirements as determined by a department/division needs and availability of appropriated funds.
DELIVERY: TPCG desires delivery at the earliest possible date. It is imperative that the material is delivered
within the time frame(s) stipulated on Section "B" of the Official Bid Form.
NEW PRODUCTS: Unless specifically called for in the solicitation, all products for purchase shall be new,
never previously used, and the current model and/or packaging. No remanufactured, demonstrator, used
or irregular products will be considered for purchase unless otherwise specified in the solicitation. The
manufacturer's standard warranty will apply unless otherwise specified in the solicitation.
CONTRACT CANCELLATION: The TPCG has the right to cancel any contract for cause, including by not
limited to, the following: failure to deliver within the time specified in the contract; failure of the product
or service to meet specifications, conform to sample quality or to be delivered in good condition;
misrepresentation by the contractor; fraud, collusion, conspiracy or other unlawful means of obtaining
any contract with the TPCG; conflict of contract provisions with constitutional or statutory provisions of
state or federal law; any other breach of contract.
TERMINATION OF CONTRACT FOR CAUSE: The TPCG has the right to cancel any contract for cause by
execution of a written notice prior to the end of the contractual period indicated for infractions including
but not limited to the following: failure to deliver within the time specified; failure to meet specifications
herein, failure to conform to sample quality, pricing excessively high or out of line with other Contractors,
misrepresentation by the contractor, fraud, collusion, conspiracy, unlawful means of obtaining the
contract, conflict constitutional or statutory provisions of state or federal law and any other breach of
contract. The Contractor shall be entitled to payment for deliverable in progress to the extent that work
has been performed satisfactorily.
TERMINATION FOR CONVENIENCE: The TPCG shall have the right to terminate the contract without
cause and at its convenience, with no notice to contractor.
TERMINATION FOR NON-APPROPRIATION OF FUNDS: Notwithstanding any provision herein, in the event
sufficient funds for the performance of this Agreement are not appropriated by TPCG in any fiscal year
covered by this contract, this agreement may be terminated by the TPCG giving notice to the Contractor
of such facts and the TPCG's intention to terminate its financial obligation.
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DEFAULT OF VENDOR: Failure to deliver the services within the time specified in the bid will constitute a
default and may cause cancellation of the contract. Where the TPCG has determined the Vendor to be in
default, the TPCG reserves the right to purchase any and/or all products or services covered by the
contract on the open market and to charge the Vendor with cost in excess of the contract price (liquidated
damages). Until such assessed charges have been paid, no subsequent bid from the defaulting Vendor will
be considered.
NON-COLLUSION AFFIDAVIT- In accordance with La. R.S. 38:2224, successful bidders must submit a fully
executed Non-Collusion Affidavit within ten (10) days of receipt of Notice of Award.
APPLICABLE LAW: All contracts shall be construed in accordance with and governed by the laws of the
State of Louisiana.
CLAIMS OR CONTROVERSIES: The venue of any suit filed in connection with any claim shall be the Thirty-
Second Judicial Court, Parish of Terrebonne, State of Louisiana.
BYRD ANTI-LOBBYING AMENDMENT: Contractors who apply or bid for an award of $100,000 or more
shall file the required certification. Each tier certifies to the tier above that it will not and has not used
Federal appropriated funds to pay any person or organization for influencing or attempting to influence
an officer or employee of any agency, a Member of Congress, officer or employee of Congress, or an
employee of a Member of Congress in connection with obtaining any Federal contract, grant, or any other
award covered by 31 U.S.C. 1352. Each tier shall also disclose any lobbying with non-Federal funds that
takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to
tier up to the recipient who in turn will forward the certification(s) to the awarding agency.
Contractors must sign and submit to the non-federal entity the Certification Regarding Lobbying Form,
which is attached hereto.
SPECIAL ACCOMMODATION: Any "qualified individual with a disability" as defined by the Americans with
Disabilities Act who has submitted a bid and desires to attend the bid opening, must notify this office in
writing no later than seven (7) days prior to the bid opening date of the need for special accommodations.
If the request cannot be reasonably provided, the individual will be informed prior to the bid opening.
COMPLIANCE WITH CIVIL RIGHTS: By submitting and signing this bid, Bidder agrees to abide by the
requirements of the following as applicable: Title VI and VII of the Civil Rights Act of 1964, as amended,
The Veterans Readjustment Assistance Act of 1974, Title IX of the Education Amendments of 1972, The
Age Act of 1975, and Bidder agrees to abide by the requirements of the Americans with Disabilities Act of
1990. Bidder agrees not to discriminate in its employment practices and will render services under any
contract enter into as a result of this solicitation without regard to race, color, religion, national origin,
veteran status, political affiliation, or disabilities. Any act of discrimination committed by Bidder or failure
to comply with these statutory obligations when applicable, shall be grounds for termination of any
contract entered into as a result of this solicitation.
Bid 26-WHSE-32 Purchase of New/Unused Transformers

SAFETY DATA SHEETS: All applicable chemicals, herbicides, pesticides, and hazardous materials must be
registered for sale in Louisiana by the Department of Agriculture, State of Louisiana, registered with EPA
and must meet all requirements of Louisiana State Laws. Bidders must submit product label, material
safety data sheet and EPA registry number with the delivery of each applicable product. This information
will be required on any subsequent deliveries if there is a change in chemical content or a different product
is being supplied. Failure to submit this data may cause the contract to be cancelled.
CLEAN AIR ACT: Bidder acknowledges that the Clean Air Act (CAA) is the comprehensive federal law
regulating air emissions from stationary and mobile sources. Among other things, this law authorizes EPA
to establish National Ambient Air Quality Standards (NAAQS) to protect public health and public welfare
and to regulate emissions of hazardous air pollutants.
ENERGY CONSERVATION: The contractor agrees to comply with mandatory standards and policies
relating to energy efficiency, which are contained in the state energy conservation plan issued in
compliance with the Energy Policy and Conservation Act.
FEDERAL WATER POLLUTION CONTROL ACT: Bidder acknowledges that the Federal Water Pollution
Control Act, popularly known as the Clean Water Act, is a comprehensive law aimed at restoring and
maintaining the chemical, physical and biological integrity of the nation's waters. The Act authorizes water
quality programs, requires federal effluent limitations and state water quality standards, requires permits
for the discharge of pollutants into navigable waters, provides enforcement mechanisms, and authorizes
funding for wastewater treatment construction grants and state revolving loan programs, as well as
funding to states and tribes for their water quality programs.
PROCUREMENT OF RECOVERED MATERIALS: In the performance of this contract, the Contractor shall
make maximum use of products containing recovered materials that are EPA-designated items unless the
product cannot be acquired:
1. Competitively within a timeframe providing for compliance with the contract performance
schedule;
2. Meeting contract performance requirements; or
3. At a reasonable price.
Information about this requirement, along with the list of EPA- designated items, is available at EPA's
Comprehensive Procurement Guidelines web site, https://www.epa.gov/smm/comprehensive-
procurement-guideline-cpg-program.
The Contractor also agrees to comply with all other applicable requirements of Section 6002 of the Solid
Waste Disposal Act."
ACCESS TO RECORDS: The Contractor agrees to provide TPCG, the FEMA Administrator, the Comptroller
General of the United States, or any of their authorized representatives access to any books, documents,
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papers, and records of the Contractor which are directly pertinent to this contract for the purposes of
making audits, examinations, excerpts, and transcriptions.
The Contractor agrees to permit any of the foregoing parties to reproduce by any means whatsoever or
to copy excerpts and transcriptions as reasonably needed.
The Contractor agrees to provide the FEMA Administrator or his authorized representatives access to
construction or other work sites pertaining to the work being completed under the contract.
In compliance with the Disaster Recovery Act of 2018, the TPCG and the Contractor acknowledge and
agree that no language in this contract is intended to prohibit audits or internal reviews by the FEMA
Administrator or the Comptroller General of the United States.
DHS SEAL, LOGO, AND FLAGS: The contractor shall not use the DHS seal(s), logos, crests, or reproductions
of flags or likenesses of DHS agency officials without specific FEMA pre-approval.
COMPLIANCE WITH FEDERAL LAW, REGULATIONS, AND EXECUTIVE ORDERS: This is an
acknowledgement that FEMA financial assistance will be used to fund all or a portion of the contract. The
contractor will comply with all applicable Federal law, regulations, executive orders, FEMA policies,
procedures, and directives.
NO OBLIGATION BY FEDERAL GOVERNMENT: The Federal Government is not a party to this contract and
is not subject to any obligations or liabilities to the non-Federal entity, contractor, or any other party
pertaining to any matter resulting from the contract The Federal Government is not a party to this contract
and is not subject to any obligations or liabilities to the non-Federal entity, contractor, or any other party
pertaining to any matter resulting from the contract.
PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS: The Contractor
acknowledges that 31 U.S.C. Chap. 38 (Administrative Remedies for False Claims and Statements) applies
to the Contractor's actions pertaining to this contract.
TECHNICAL INFORMATION: Literature and/or specifications providing complete technical information as
required to certify that the product offered in the proposal is fully compliant with specifications herein
must be submitted upon request; if requested, literature and/or specifications shall be submitted within
seven (7) days. Such documentation shall include diagrams, books, brochures, photographs, or other
means to verify compliance. Any change made to a manufacturer's published specifications submitted
for a product shall be verifiable by the manufacturer.
Failure to submit this information shall result in the bid being declared non-responsive and just cause
for rejection.
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VENDOR REGISTRATION: The Terrebonne Parish Consolidated Government Purchasing Division requires
vendors to register online at https://secure.tpcg.org/vendor/ . This tool is part of our efforts to make it
easier for you to do business with the Parish, as well as provide you with better business opportunities.
If you have already taken actions to complete this requirement, you do not have to complete this process
again. However, if you have not already registered online as a vendor you will need to do so within ten
(10) day's notice of award of this bid.
CERTIFICATE OF INSURANCE: The successful bidder is required to submit an insurance certificate returned
within ten (10) days from the date of the Notice of Award of the bid. All certificates must be approved by
the TPCG Risk Manager to ensure that all insurance requirements have been met before a purchase order
is issued. (Insurance requirements are set forth in "Terrebonne Parish Government's Insurance
Requirements", attached hereto.) Failure of the successful bidder to comply with this requirement may
result in the bid being declared non-responsive and cause for rejection.
PURCHASE ORDER: The successful bidder will be issued a purchase order for each applicable purchase
when the bid has been awarded. The vendor must have submitted all required documents within the time
specified and the company's insurance certificate must be approved by the TPCG Risk Management
Department.
PAYMENT STRUCTURE: Vendor / Contractor shall submit invoices to Chantel Comardelle, Purchasing
Division, at 301 Plant Road Houma, Louisiana 70363 or email at ccomardelle@tpcg.org. The invoice total
shall not exceed the purchase order amount. Invoices must include the purchase order number and the
name, address, and phone number of the vendor. No items other than those included in the bid shall be
billed, and the unit prices shall prevail.
Payment is to be made within thirty (30) days after receipt of properly executed invoice or delivery,
whichever is later.
TAXES: Vendor is responsible for including all applicable taxes in the bid price. TPCG is exempt from all
state and local sales and use taxes.
Special Instructions:
* Unit price bid should not exceed two (2) digits to the right of the decimal point. Unit price
submitted beyond two (2) digits will be rounded off to the nearest second digit.
* Vendors are encouraged to bid in correct unit of measures shown to be considered for award.
Bids submitted in any other unit of measure may not be considered.
* When entering dollar amounts into the fields provided on CAH, do not use commas or dollar
sign.
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OFFICIAL BID FORM
SECTION "A"
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INDIVIDUAL AWARD: It is the intent of the TPCG to award all items on an individual basis to the lowest responsive
and responsible bidder for each item.
The undersigned bidder hereby declares and represents that she/he; a) has carefully examined and understands the Bidding
Documents, b) has not received, relied on, or based his bid on any verbal instructions contrary to the Bidding Documents or
any addenda, c) hereby proposes to provide the transformers as required, all in strict accordance with the Bidding Documents
prepared by: TPCG Purchasing Division and dated July 2026.
NAME OF BIDDER: ____________________________________________________________________
ADDRESS OF BIDDER: ___________________________________________________________________
___________________________________________________________________
NAME OF AUTHORIZED SIGNATORY BIDDER: (Printed or Typed) __________________________________________
SIGNATURE OF AUTHORIZED SIGNATORY BIDDER __________________________________________
TITLE OF AUTHORIZED SIGNATORY BIDDER: ________________________________________________
DATE:__________________________________________
Signature Authorization. (Required By All Bidders) Written evidence of the person signing the bid
SHALL be submitted at the time of bidding, in accordance with LA R.S. 38:2212(B)(5)
Bid 26-WHSE-32 Purchase of New/Unused Transformers