Purchase of New/Unused Gas Distribution Material

Agency:	Terrebonne Parish
State:	Louisiana
Type of Government:	State & Local
NAICS Category:	221210 - Natural Gas Distribution 238210 - Electrical Contractors and Other Wiring Installation Contractors 238220 - Plumbing, Heating, and Air-Conditioning Contractors
Posted Date:	Jan 19, 2024
Due Date:	Feb 1, 2024
Solicitation No:	Bid 24-WHSE-02
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Terrebonne Parish

CONSOLIDATED GOVERNMENT

P.O. BOX 2768 • HOUMA, LOUISIANA 70361

985-868-5050 • WWW.TPCG.ORG

Invitation to Bidders

Electronic bids will be received on February 2, 2024 by the Terrebonne Parish Consolidated Government (TPCG)

Purchasing Division submitted through Central Auction House (CAH). Bid submittals will be accepted until 2:00 P.M.

CST at which time bids will be retrieved from the CAH site and read aloud in the TPCG Purchasing Division

Conference Room at 301 Plant Road Houma, LA 70363.

Bid documents are posted on http://www.centralauctionhouse.com/rfp.php?cid=65. To view, download, receive

bid notices by e-mail and submit a bid, you must register with CAH. For information about the electronic submittal

process and registration fees, contact Bobby Callender with CAH at 225-810-4814.

BID 24-WHSE-02 Purchase of New/Unused Gas Distribution Material (6-Month Requirements Contract)

Specifications and bid documents are on file at the TPCG Purchasing Division, 301 Plant Road, in Houma, Louisiana

and

posted

the

Terrebonne

Parish

web

site

http://www.tpcg.org/index.php?f=purchasing&p=bid_opportunities. Documents may be obtained for review by

prospective bidders in the aforementioned manner; however, vendors/contractors must submit their bids

electronically through CAH.

Please contact Chantel Comardelle, Warehouse Supervisor, at 985-873-6768 with regard to the specifications or

Gina Bergeron, Procurement Specialist, III at 985-580-7272 with regard to any clarifications or information about

bid submittal requirements.

The Terrebonne Parish Consolidated Government reserves the right to reject any and all bids in accordance with

Louisiana State Bid Law.

/s/ Jason W. Bergeron

Jason W. Bergeron, Parish President

Terrebonne Parish Consolidated Government

Publish: January 19th & 26th , 2024

To Courier: January 12, 2024

Bid 24-WHSE-02 Gas Material (6 Month)

REQUIREMENTS AND INSTRUCTIONS FOR BIDDERS FOR

BID 24-WHSE-02 Purchase of New/Unused Gas Distribution Material (6 Month Requirements Contract)

PLEASE READ CAREFULLY

GENERAL: The Terrebonne Parish Consolidated Government (TPCG) is soliciting bids to establish firm prices

for gas distribution material for warehouse inventory. Delivery shall be made as needed throughout the

contract period by the TPCG Warehouse Division located at 301 Plant Road, Houma, Louisiana 70363.

INTERPRETATIONS AND ADDENDA: All questions about the meaning or intent of the Bidding Documents

are to be directed to Gina Bergeron, Procurement Specialist III as set forth herein. Interpretations,

clarifications, or modifications considered necessary by Gina Bergeron, Procurement Specialist III in

response to such questions will be issued by Addenda and posted to the CAH

(http://www.centralauctionhouse.com/rfp.php?cid=65) site.

Bidders shall promptly notify Gina Bergeron, Procurement Specialist III at 985-580-7272 or via email at

gbergeron@tpcg.org of any ambiguity, inconsistency, or error that may be discovered upon examination

of the Bidding Documents. Bidders requiring clarification or interpretation of any of the Bidding

Documents shall make a written request to Gina Bergeron, Procurement Specialist III at the

aforementioned email address .

All requests pertaining to questions about the meaning or intent of the Bidding Documents received less

than seven days prior to the date for opening of Bids may not be answered unless, in the opinion of Gina

Bergeron, Procurement Specialist III, the ambiguity in the Bidding Documents is so significant that it may

necessitate postponement of the Bid date and issuance of an addendum to respond to the Bidder’s

request.

Any interpretation, clarification, correction, or modification to the Bidding Documents shall be only by a

written addendum and posted to the CAH site. Interpretations, clarifications, corrections, or modifications

made in any other manner shall not be binding and shall not be relied upon by Bidders. Addenda shall be

transmitted in accordance with Louisiana Bid Law.

Addenda may also be issued to modify the Bidding Documents as deemed advisable by OWNER. Prior to

submittal of bids, each Bidder shall ascertain that he has received all addenda issued. Failure by a Bidder

to acknowledge each individual addendum shall render that Bidder's Bid non-responsive.

SUBSTITUTE MATERIAL AND EQUIPMENT OR “OR EQUAL” ITEMS: Any product or service bid shall

conform to all applicable federal and state laws and regulations and the specifications contained in the

solicitation.

Whenever materials or equipment are specified or described in the Bidding Documents by using the name

of a certain brand, make, supplier, manufacturer, or definite specification; the naming or specification of

the item is only intended to denote the quality standard of the item desired and to convey and establish

the general style, type, character and quality of material , equipment or product desired and does not

Bid 24-WHSE-02 Gas Material (6 Month)

restrict bidders to the specific brand, make, manufacturer, or specification named; and that equivalent

products may be acceptable.

The bidder must specify the brand and model number of the product offered in his / her bid. Bids not

specifying brand and model numbers shall be considered as offering the exact products specified in the

solicitation.

PREPARATION AND SUBMISSION OF BIDS: Bids shall be electronically submitted to the CAH site by the

time indicated in the Invitation to Bidders.

Bid pricing and product model/stock/part numbers shall be inserted in the proper fields provided on the

CAH site. All accompanying documents must be uploaded to the site by the bid opening time and date

herein. All the blanks on Section “A” of the bid document must be completed.

The following items are to be uploaded as an attachment to the CAH site with each bid:

• Completed Official Bid Form Section “A”

• Completed Official Bid Form Section “B”

• Signature Authorization. (Required By ALL Bidders) Written evidence of the person signing

the bid shall be provided at the time of bidding, in accordance with LA R.S. 38:2212(B)(5)

as follows:

(a) The signature on the bid is that of any corporate officer listed on the most current

annual report on file with the secretary of state, or the signature on the bid is that of any

member of a partnership, limited liability company, limited liability partnership, or other

legal entity listed in the most current business records on file with the secretary of state.

(b) The signature on the bid is that of an authorized representative as documented by the

legal entity certifying the authority of the person.

state an affidavit, resolution, or other acknowledged or authentic document indicating the

names of all parties authorized to submit bids for public contracts. Such document on file

with the secretary of state shall remain in effect and shall be binding upon the principal

until specifically rescinded and canceled from the records of the office.

Failure to include the appropriate signature authorization shall result in rejection of the bid as

non-responsive.

A bidder may alter or correct an entry on the bid form Section “A” by crossing out the entry and initialing

on the line of change. Any ambiguity arising from entries altered or corrected on the Bid Form will cause

the rejection of said Bid as non-responsive.

MODIFICATION AND WITHDRAWAL OF BIDS: Modifications to bids, through bidder’s CAH account, can

be made until the date and time of the bid opening. The Bidder must contact CAH for instructions for the

withdrawal of a bid in its entirety prior to the time of the scheduled bid opening. Withdrawal of a Bid will

Bid 24-WHSE-02 Gas Material (6 Month)

not prejudice the rights of a Bidder to submit a new Bid prior to the Bid Date and Time. After expiration

of the period for receiving Bids, no Bid may be withdrawn, modified, or explained except as provided for

herein.

In accordance with Louisiana law, more particularly, R.S. 38:2214, as may be amended, bids containing

patently obvious, unintentional, and substantial mechanical and clerical, or mathematical errors, or errors

of unintentional omission of a substantial quantity of work, labor, material, or services made directly in

the compilation of the bid, may be withdrawn by the bidder if clear and convincing sworn, written

evidence of such errors is furnished to the OWNER within 48 hours of the bid opening excluding Saturdays,

Sundays and legal holidays.

Such errors must be clearly shown by objective evidence drawn from inspection work papers, documents

or materials used in the preparation of the bid sought to be withdrawn. If the OWNER determines that

the error is a patently obvious mechanical, clerical, or mathematical error, or unintentional omission of a

substantial quantity of work, labor, material, or services as opposed to a judgment error, and that the bid

was submitted in good faith, it shall accept the withdrawal and return the bid security (when applicable)

to the bidder. A bidder who attempts to withdraw a bid under these provisions of this section shall not be

allowed to re-submit a bid on the contract. Any modifications or amendments to the above stated

applicable State law shall supersede this procedure.

OPENING OF BIDS: All Bids received prior to the announced closing time for the receipt of Bids stipulated

in the Invitation to Bidder will be opened publicly. Bids will be read aloud, and a tabulation of the amounts

of the base bids and alternates (if any) will be made available to Bidders after the opening of bids.

Any uncertainty as to whether a bid was submitted in time will be resolved against the Bidder.

BIDS TO REMAIN OPEN: The OWNER shall act not later than forty-five (45) calendar days after the date

of opening bids to award such contract to the lowest responsible and responsive bidder or to reject all

bids.

The OWNER and the lowest responsible and responsive bidder, by mutually written consent, may agree

to extend the deadline for award by one (1) or more extensions of thirty (30) calendar days.

AWARD OF CONTRACT: To the extent permitted by applicable local, state, and federal laws and

regulations, the OWNER reserves the right to reject any and all Bids for just cause. The Terrebonne Parish

Consolidated Government reserves the right to reject any and all bids in accordance with Louisiana State

Bid Law.

In order to be responsive, the apparent low bidder must submit the additional information and

documentation required by the OWNER within the time delays established by law.

CONTRACT TERM: The contract will commence on the date of the “Notice of Award”, or date noted within,

for a period of six (6) months. Subject to the availability of funds appropriated, the contract may be

extended at TPCG’s option, for one (1) additional six (6) month period provided the terms, conditions,

prices, and specifications remain the same.

Bid 24-WHSE-02 Gas Material (6 Month)

PRICES: Unless otherwise specified by TPCG in the solicitation, bid prices must be complete including

transportation prepaid by bidder to destination and firm for acceptance for a minimum of 45 days. If

accepted, prices must be firm for the contractual period. Bids other than F.O.B. Destination may be

rejected. Any freight/shipping charges should be included in unit pricing.

DELIVERY: TPCG desires delivery at the earliest possible date. It is imperative that the material is delivered

within the time frame stipulated in the column labeled “Delivery Time” on Section “B” of the official bid

form. A delivery time MUST be inserted next to EACH item the vendor is bidding on.

NEW PRODUCTS: Unless specifically called for in the solicitation, all products for purchase shall be new,

never previously used, and the current model and/or packaging. No remanufactured, demonstrator, used

or irregular products will be considered for purchase unless otherwise specified in the solicitation. The

manufacturer’s standard warranty will apply unless otherwise specified in the solicitation.

APPLICABLE LAW: All contracts shall be construed in accordance with and governed by the laws of the

State of Louisiana.

SPECIAL ACCOMMODATION: Any “qualified individual with a disability” as defined by the Americans with

Disabilities Act who has submitted a bid and desires to attend the bid opening, must notify this office in

writing no later than seven (7) days prior to the bid opening date of the need for special accommodations.

If the request cannot be reasonably provided, the individual will be informed prior to the bid opening.

COMPLIANCE WITH CIVIL RIGHTS: The Contractor agrees to abide by the requirements of the following

as applicable: Title VI and Title VII of the Civil Rights Act of 1964, as amended by the Equal Opportunity

Act of 1972, Federal Executive Order 11246, the Federal Rehabilitation Act of 1973, as amended, the

Vietnam Era Veteran’s Readjustment Assistance Act of 1974, Title IX of the Education Amendments of

1972, the Age Act of 1975, and Contractor agrees to abide by the requirements of the Americans with

Disabilities Act of 1990. Contractor agrees not to discriminate in its employment practices and will render

services under the contract without regard to race, color, religion, sex, national origin, veteran status,

political affiliation, or disabilities. Any act of discrimination committed by Contractor, or failure to comply

with these statutory obligations when applicable shall be grounds for termination of the contract.

AFFIRMATIVE ACTION: Contractor agrees, if subcontractors are to be let, to take affirmative steps to

include:

1. Placing qualified small and minority businesses and women’s business enterprises on solicitation

lists;

2. Assuring that small and minority businesses, and women’s business enterprises are solicited

whenever they are potential sources;

3. Dividing total requirements, when economically feasible, into smaller tasks or quantities to

permit maximum participation by small and minority business, and women’s business enterprises;

4. Establishing delivery schedules, where the requirement permits, which encourage participation

by small and minority business, and women’s business enterprises;

5. Using the services and assistance of the Small Business Administration, and the Minority

Business Development Agency of the Department of Commerce.

Bid 24-WHSE-02 Gas Material (6 Month)

Purchase of New/Unused Gas Distribution Material

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