Purchase of Fitness Equipment for Recreation

Return this SIGNED form to:
Louisiana Tech University
Office of Purchasing
PO Box 3157
208 Keeny Circle, RM 408
INVITATION TO BID
Ruston, Louisiana 71272
DO NOT SHIP BASED UPON THIS BID
Bid Number: 50012-649-26 Bid Title: Purchase of Fitness Equipment for Recreation
Bid Schedule:
Pre-Bid Conference: Bidder agrees to comply with all
conditions below and attached to this
N/A
request.
Bid Submission Deadline / Opening: Prices are to be complete and the
FOB point is to be Louisiana Tech
April 30, 2026 @ 2:00 PM
University unless otherwise specified.
Bidder Information: (Bidder to provide all required information)
(Full Company Name)
(Full Street or Mailing Address)
(City) (State) (Zip)
(Phone) (Email) (Fax)
(Company Quote Number if Applicable)
PRICES MUST BE FIRM FOR AT LEAST 30 DAYS FROM BID OPENING DATE
FAILURE TO SIGN BELOW IN INK SHALL DISQUALIFY BID
Typed or Printed Name / Title Authorized Signature
The Louisiana Tech University Office of Purchasing is seeking SEALED BIDS for the following:
Purchase of Fitness Equipment for Recreation
* No bid bond is required for this solicitation *
** The Awarded Vendor shall provide a current Certificate of Insurance compliant with the attached Insurance Requirements for Contractors
document attached to this solicitation **
**See Attached Bid Specifications for additional details**
ALL BIDS MUST BE RETURNED TO THE LOUISIANA TECH UNIVERSITY OFFICE OF PURCHASING VIA MAIL OR IN PERSON.
The Bidder is solely responsible for ensuring that its courier service provider makes inside deliveries to our physical location. Louisiana Tech
University is not responsible for any delays caused by the bidder's chosen means of delivery.
For questions regarding specifications, please contact the Office of Purchasing at 318-257-4205 or purchasing@latech.edu. Please ensure that
the above bid number appears on all communications.
IMPORTANT: If bidding other than requested brand and product number (or style), enclose sufficient literature to determine compliance with specifications. Failure to comply with this
request may eliminate your bid from consideration. Any manufacturer's names, trade names, brand names, or catalog numbers used in the specifications are for the purpose of describing
and establishing general quality levels. Such references are not intended to be restrictive. Bids will be considered for any brand which meets or exceeds the quality of the specifications
listed for any items.
PUR2526028 Rev. 06/12/2025

The Louisiana Tech University Office of Purchasing is now accepting Sealed Bid solicitations for the Purchase of Fitness
Equipment for Recreation.
This solicitation is seeking the purchase of twelve (12) Schwinn Aetherion R Indoor Cycling Bikes equipped with Zone
Display Consoles or equivalent. This solicitation will also include shipping / handling or freight from the vendor's facility
to the Lambright Intramural Sports and Wellness Center (922 Tech Drive Ruston, LA 71270) and unloading and installation
of the newly purchased equipment.
The current and designated installation location for this fitness equipment will be a first-floor workout center.
Vendors are encouraged to visit the jobsite and shall carefully note the conditions under which they will be required to
work. The University will not grant the Awarded Vendor any allowances in performance, quality, and the workmanship
due to the vendor's lack of knowledge regarding existing conditions. If a vendor wishes to tour the current and designated
installation location, please contact the Office of Purchasing via email at purchasing@latech.edu. The Office of Purchasing
will coordinate this facility tour and visit. The facility will be made available for vendor tours from April 13-17, 2026. This
shall be the only opportunity that vendors have to tour the facility. Vendors shall not contact the Recreation Department
directly. Vendors shall be responsible for their own measurements during this facility tour and visit.
The Awarded Vendor shall also be responsible for the removal of any debris created during the removal / installation
process. This includes but is not limited to packaging materials, boxes, wrapping materials, etc. The Awarded Vendor's
employee shall be required to have identification that clearly identifies them as an employee / agent of the Awarded
Vendor; and shall remain properly attired during the time they are working in the University's facility. The potential
Awarded Vendor shall also be required to provide the University with a current Certificate of Insurance compliant with the
'Insurance Requirements for Contractors' document that is attached to this solicitation. Failure to provide this required
Certificate of Insurance will cause the potential Awarded Vendor's bid to be deemed as non-responsive. The Awarded
Vendor shall also provide an updated Certificate of Insurance should the coverage expire prior to or during the installation
/ removal process.
Due to the high levels of usage of this fitness equipment, the University is only seeking to purchase commercial grade, high
demand units. Vendors shall also pay careful attention to the dimensions and specifications requested. These dimensions
and specifications are critical as they optimize both the amount of equipment and size for users of the workout facility,
which includes our Intercollegiate Athletes.
While this solicitation is seeking the purchase of twelve (12) Schwinn Aetherion R Indoor Cycling Bikes equipped with Zone
Display Consoles; the use of the brand name is not intended to be restrictive. Any brand / model / make that matches or
exceeds the following specifications shall be accepted. If bidding other than the Schwinn Aetherion R Indoor Cycling Bike
equipped with Zone Display Consoles, the vendor shall provide sufficient product documentation / literature to determine
equivalence. Failure to provide this product documentation / literature with an equivalent bid will cause the vendor's bid
to be deemed as non-responsive.
The following specifications shall apply to the purchase of the requested fitness equipment:
PUR2526028 Rev. 06/12/2025

Frame and Construction
- Cycle is to be constructed with a heavy-duty, corrosion-resistant frame
- Cycle shall be designed for high stability and intense training
- Cycle shall have leveling feet so that the cycle can operate on uneven surfaces
- Cycle shall have a footprint of no greater than fifty-eight (58) inches in length by twenty-four (24) inches in width
- Cycle frame shall be steel with a powder-coated finish
- Frame color shall be selected after the award is made
- Cycle shall accommodate the end-user heights ranging from forty-four (44) inches to one hundred twenty (120)
inches and shall have a maximum end user weight limit of at least three hundred fifty (350) pounds.
Resistance System
- Cycle shall have a magnetic resistance system consisting of six (6) non-contact magnets
- Cycle shall have at least twenty-five (25) resistance levels with an intuitive resistance lever
- Cycle shall operate in a smooth, consistent manner
Drive Train
- Cycle shall have a Road Drive (toothed carbon belt)
- Cycle shall have an outdoor inspired road feel with durable, responsive performance
Handlebars and Rider Fit
- Cycle shall be universal, multi-positional to allow for the cycle to accommodate various users and programing
needs
- Cycle saddle shall be an AC Saddle
- Cycle shall have lever micro adjustments to adjust fore / aft, vertical seat, and handlebar adjustments
- Cycle shall be of an ergonomic design for rhythm, sprint, and climb positions
Pedals
- Pedals shall be Triple Link Pedals for SPD, Delta, and Keo cleat compatibility
- Pedals shall have a toe-cage for athletic shoes
- Pedals shall have a Morse Taper spindle to enhance durability
Power and Electronics
- Cycle is to have a generator powered console installed that requires no external power
Console Requirements
- Zone Display Console shall be a color LCD display
PUR2526028 Rev. 06/12/2025

- Console shall provide user with the following real-time metrics:
Power (watts)
o
Cadence (RPM's)
o
Optional Gears
o
Calories (kCal/kJ)
o
Distance (Mi/KM)
o
Duration
o
- Console shall have a stage timer with progress memory
- Console shall provide the following training modes:
Rhythm (cadence based)
o
%FTP (functional threshold power)
o
% Maximum HR (heart rate)
o
Simplified beginner mode
o
Personalized biometric inputs
o
- Console shall have the following connectivity:
ANT +FE-C
o
FIT
o
PWR
o
HR
o
Bluetooth
o
Samsung and Apple Tap to Pair
o
Direct Apple Watch pairing
o
- Console shall be Generator powered without the need for cords or batteries
Per unit pricing shall include the cost of the fitness equipment, all shipping / handling or freight, unloading and installation
of new equipment, installation supplies, travel, hotel, meals, per diem, etc. Vendors shall not add additional line items to
the Schedule of Items for any of these costs, nor shall the Awarded Vendor invoice the University separately for these
items. The per unit pricing provided by the vendor shall be an all-inclusive price.
Vendors shall complete all pages of this Invitation to Bid, including the printed name and signature of the person
submitting the quotation and pricing on the Schedule of Items page. Bid received without this information shall be
deemed as non-responsive. Vendors are encouraged to include their own quote for an explanation of your proposed
items, BUT this vendor quote shall not be a substitute for this completed and signed Invitation to Bid Form.
PUR2526028 Rev. 06/12/2025

Schedule of Items page 4
Bid Number: 50012-649-26 Bid Title: Purchase of Fitness Equipment for Recreation
IMPORTANT: If bidding other than requested brand and product number (or style), enclose sufficient literature to determine compliance with specifications. Failure to comply with this request
may eliminate your bid from consideration. Any manufacturer's names, trade names, brand names, or catalog numbers used in the specifications are for the purpose of describing and
establishing general quality levels. Such references are not intended to be restrictive. Bids will be considered for any brand which meets or exceeds the quality of the specifications listed for
any items.
Vendors shall complete all pages of this Invitation to Bid, including the printed name and signature of the person submitting the quotation and pricing on the Schedule of Items page. Bids
received without this information shall be deemed as non-responsive.
Item Description Quantity Unit Price Total Price
1 Schwinn Aetherion R Indoor Cycling Bike equipped with Zone Display Consoles or equivalent 12 ea
PUR2526028 Rev. 06/12/2025

Louisiana Tech University
Division of Finance
Office of Purchasing
THIS IS A REQUEST FOR A SEALED BID
INSTRUCTIONS TO BIDDERS
1. Read the entire bid, including all terms and conditions and specifications.
2. Louisiana Tech University is not liable for any cost incurred by the bidders prior to execution of a contract and the
issuance of a purchase order. Any bidder who ships or otherwise expends time or money prior to award as defined
does so at the bidder's own risk.
3. All bid prices must be typed or written in ink. Any corrections, erasures or other forms of alteration to unit prices
should be initialed by the bidder. If the bidder needs to submit a change, question, exception, or modification to any
aspect of the bid specifications, terms, conditions, or bidder instructions, must do so in written form submitted to the
Louisiana Tech University Office of Purchasing prior to the bid opening date. All responses and/or addenda will be
officially submitted by the Louisiana Tech University Office of Purchasing 72 (seventy-two) business hours before
the bid opening date. Business hours is defined as University operating hours while the University is open. Unless
received as specified above, all bid information will remain unchanged.
4. This bid is to be manually signed in ink.
5. Bid prices shall include all delivery charges paid by the vendor, F.O.B. Destination, unless otherwise provided in the
solicitation. Bids requiring deposits, "payment in advance" or "C.O.D" may be rejected. Bid prices shall also include
all customs clearance, duties, and taxes into the United States; if applicable. This is to include, but is not limited to,
customs broker fees, document fees, duties, taxes, etc. The University does not retain, nor will it retain a customs
broker. All importation shall be the responsibility and at the cost of the Vendor. Payment is to be made within 30
days after receipt of properly executed invoice or delivery, whichever is later.
6. Amount of bid bond required: every bid submitted for in excess of fifty thousand dollars shall be accompanied by a
bid bond guaranteed by a surety company qualified to do business in the state of Louisiana. The bid bond shall be
for five percent of the official bid amount.
7. To assure consideration of your bid, all bids and addenda should be returned in an envelope or package clearly
marked with the bid opening date and the bid number; or submitted in the special envelope, if furnished for that
purpose. The Bidder is solely responsible for ensuring that its courier service provider makes inside deliveries to
our physical location. The University is not responsible for any delays caused by the bidder's chosen means of
delivery. Bidder is solely responsible for the timely delivery of its bid. Bids received after the due date and time will
not be considered.
8. Bids submitted are subject to provisions of the laws of the State of Louisiana including but not limited to L.R.S.
39:1551-1736; Purchasing rules and regulations; executive orders; standard terms and conditions; special
conditions; and specifications listed in this solicitation.
9. Important: By signing the bid, the bidder certifies compliance with all instructions to bidders, terms conditions and
specifications, and further certifies that this bid is made without collusion or fraud. This bid is to be manually signed
in ink by a person authorized to bind the vendor (see no. 27). All bid information shall be in ink or typewritten.
10. Address all inquiries and correspondence to the Louisiana Tech University Office of Purchasing at the address and
telephone number listed herein.
PUR2526028 Rev. 06/12/2025

11. Bid forms: All written bids, unless otherwise provided for, must be submitted on, and in accordance with, forms
provided, and properly signed (see no. 27). Bids submitted in the following manner will not be accepted:
A. Bid contains no signature indicating intent to be bound;
B. Bid sent by facsimile equipment;
C. Bid filled out in pencil; and
D. Bid not submitted on the designated bid forms.
12. Bids must be received at the address specified in the solicitation prior to bid opening time in order to be considered.
13. Standards of quality - Any product or service bid shall conform to all applicable federal, state, and local laws and
regulations, and the specifications contained in the solicitation. If bidding other than the requested brand or product
number (or style), enclose sufficient literature to determine compliance with specifications. Failure to comply with
this request may eliminate your bid from consideration. Unless otherwise specified in the solicitation document, any
manufacturer's name, trade name, brand name, or catalog number used in the specification is for the purpose of
describing the standard of quality, performance, and characteristics desired; and is not intended to limit or restrict
competition. Bidder must specify the brand and model name of the product offered in the bid. Bids not specifying
brand and model number shall be considered as offering the exact product specified in the solicitation. See bid
document for full requirements.
14. New Products: Unless specifically called for in the solicitation documents, all products for purchase must be new,
never previously used, and the current model and/or packaging. No remanufactured, demonstrator, used or irregular
product will be considered for purchase unless otherwise specified in the solicitation documents. The manufacturer's
standard warranty will apply unless otherwise stated in the solicitation.
15. Louisiana Tech University reserves the right to award items separately, grouped or on an all-or-none basis and to
reject any or all bids and waive any informalities.
16. This agreement is non-exclusive and shall not in any way preclude Louisiana Tech University from entering into
similar agreements and/or arrangements with other vendors or from acquiring similar, equal, or like goods and/or
services from other entities or sources.
17. Bid opening: Bidders may attend the bid opening, but no information or opinions concerning the ultimate contract
award will be given at the bid opening or during the evaluation process. Bids may be examined within 72 hours after
bid opening. Information pertaining to completed files may be secured by visiting the Louisiana Tech University
Purchasing Office during normal working hours. Written bid tabulations will not be furnished prior to 72 hours.
18. Prices: Unless otherwise specified by Louisiana Tech University in the solicitation, bid prices must be complete,
including transportation prepaid by bidder to destination and firm for acceptance for a minimum of 30 days. If
accepted, prices must be firm for the contractual period.
19. Taxes: Vendor is responsible for including all applicable taxes, fees, and tariffs in the bid price. Louisiana Tech
University is exempt from all Louisiana state and local sales and use taxes. By accepting an award, resident and
non-resident firms acknowledge their responsibility for the payment of all taxes duly accessed by the State of
Louisiana and its political subdivisions for which they are liable, including but not limited to: franchise taxes, privilege
taxes, sales taxes, use taxes, ad valorem taxes, etc.
20. Contract renewals: In the event that bid specifications include a renewal option, a term contract may be extended
for two additional 12-month periods at the same prices, terms, and conditions upon mutual agreement of the State
of Louisiana agency and the contractor. In such cases, the total contract term cannot exceed 36 months.
PUR2526028 Rev. 06/12/2025

21. Contract cancellation: Louisiana Tech University has the right to cancel any contract, in accordance with purchasing
rules and regulations, including but not limited to: (1) failure to deliver within the time specified in the contract; (2)
failure of the product or service to meet specifications, conform to sample quality or to be delivered in good condition;
(3) misrepresentation by the vendor; (4) fraud, collusion, conspiracy or other unlawful means of obtaining any
contract with the University; (5) conflict of contract provisions with constitutional or statutory provisions of state or
federal law; (6) any other breach of contract. Louisiana Tech University has the right to cancel any contract for
convenience at any time by giving thirty (30) days written notice to the vendor. In such cases, the vendor shall be
entitled to payment for complaint deliverables in progress.
22. Applicable law: All contracts shall be construed in accordance with and governed by the laws of the State of
Louisiana.
23. In accordance with Executive Order Number JBE 2018-15, effective May 22, 2018, for any contract for $100,000 or
more and for any contractor with five or more employees, Contractor, or any Subcontractor, shall certify it is not
engaging in a boycott of Israel, and shall, for the duration of this contract, refrain from a boycott of Israel. The State
reserves the right to terminate this contract if the Contractor, or any Subcontractor, engages in a boycott of Israel
during the term of the contract.
24. The bidder agrees to abide by the requirements of the following as applicable: Title VI of the Civil Rights Act of 1964
and Title VII of the Civil Rights Act of 1964, as amended by the Equal Employment Opportunity Act of 1972, Federal
Executive Order 11246 as amended, the Rehabilitation Act of 1973, as amended, the Vietnam Era Veteran's
Readjustment Assistance Act of 1974, Title IX of the Education Amendments of 1972, the Age Discrimination Act
of 1975, the Fair Housing Act of 1968 as amended, and bidder agrees to abide by the requirements of the Americans
with Disabilities Act of 1990. Bidder agrees not to discriminate in its employment practices, and will render services
under this contract without regard to race, color, religion, sex, sexual orientation, gender identity, national origin,
veteran status, political affiliation, disability, or age in any matter relating to employment. Any act of discrimination
committed by bidder, or failure to comply with these statutory obligations when applicable shall be grounds for
termination of any contract entered into as a result of this solicitation.
25. Special accommodation: Any "qualified individual with a disability" as defined by the Americans with Disabilities Act,
who has submitted a bid and desires to attend the bid opening, must notify the Louisiana Tech University Office of
Purchasing in writing not later than seven days prior to the bid opening date of their need for special
accommodations. If the request cannot be reasonably provided, the individual will be informed prior to the bid
opening.
26. Indemnity: Contractor agrees, upon receipt of written notice of a claim or action, to defend the claim or action, or
take other appropriate measure, to indemnify, and hold harmless, the state, its officers, its agents and its employees
from and against all claims and actions for bodily injury, death or property damages caused by the fault of the
contractor, its officers, its agents, or its employees. Contractor is obligated to indemnify only to the extent of the
fault of the contractor, its officers, its agents, or its employees. However, the contractor shall have no obligation as
set forth above with respect to any claim or action from bodily injury, death or property damages arising out of the
fault of the state, its officers, its agents or its employees.
27. Signature authority: Attention: R.S. 39:1594(c) (4) requires evidence of authority to sign and submit bids to the State
of Louisiana. You shall indicate which of the following apply to the signer of this bid.
Please circle one:
1) The signer of this bid is either a corporate officer who is listed on the most current annual report on
file with the Secretary of State or a member of a partnership or partnership in commendam as
reflected in the most current partnership records on file with the Secretary of State. A copy of the
annual report or partnership must be submitted to this office before contract award.
PUR2526028 Rev. 06/12/2025

2) The signer of this bid is a representative of the bidder authorized to submit this bid as evidenced
by documents such as Corporate Resolution, Certification as to Corporate Principal, etc. If this
applies, a copy of the resolution, certification, or other supportive documents must be attached
hereto.
3) The bidder has filed with the Secretary of State an affidavit or resolution or other
acknowledged/authentic document indicating that the signer is authorized to submit bids for public
contracts. A copy of the applicable document must be submitted to this office before contract award.
28. In accordance with the provisions of R.S. 39:2182, in awarding contracts after August 15, 2010, any public entity is
authorized to reject a proposal or bid form, or not award the contract to, a business in which any individual with an
ownership interest of five percent or more, has been convicted of, or has entered a plea of guilty or nolo contendere
to any state felony or equivalent federal felony crime committed in the solicitation or execution of a contract or bid
awarded under the laws governing public contracts under the provisions of chapter 10 of Title 38 of the Louisiana
Revised Statutes of 1950; professional, personal, consulting, and social services procurement under the provisions
of Chapter 16 of Title 39, or the Louisiana Procurement Code under the provisions of Chapter 17 of Title 39.
29. It is agreed that the Legislative Auditor of the State of Louisiana and/or the Office of the Governor, Division of
Administration auditors shall have the option of auditing all accounts which relate to this contract.
30. The continuation of this contract is contingent upon the appropriation of funds to fulfill the requirements of the
contract by the legislature. If the legislature fails to appropriate sufficient monies to provide for the continuation of
the contract, or if such appropriation is reduced by the veto of the Governor or by any means provided in the
Appropriations Act to prevent the total appropriation for the year from exceeding revenues for that year, or for any
other lawful purpose, and the effect of such reduction is to provide insufficient monies for the continuation of the
contract.
31. Whenever a public entity enters in to a contract in excess of five-thousand dollars ($5,000) for the construction,
alteration, or repair of any Public Works, the official representative of the public entity shall reduce the contract to
writing and have it signed by the parties. When an emergency as provided in R.S. 38:2212(D) is deemed to exist
for the construction, alteration, or repair of any Public Works and the contract for such emergency work is less than
fifty-thousand dollars ($50,000), there shall be no requirement to reduce the contract to writing (R.S. 38:2241).
32. For each contract in excess of twenty-five thousand dollars ($25,000) per project, the public entity shall require of
the contractor a bond with good, solvent, and sufficient surety in a sum of not less than fifty percent (50%) of the
contract price for the payment by the contractor or subcontractor to claimants as defined in R.S. 38:2242. The bond
furnished shall be a statutory bond and no modification, omissions, additions in or to the terms of the contract, in
the plans or specifications, or in the manner and mode of payment shall in any manner diminish, enlarge, or
otherwise modify the obligations of the bond. The bond shall be executed by the contractor with surety or sureties
approved by the public entity and shall be recorded with the contract in the office of the recorder of mortgages in
the parish where the work is to be done not later than thirty days after the work has begun.
33. For construction projects falling within classifications of 37:2150 the bidder must be fully qualified under any state
or local licensing law for contractors in effect at the time and at the location of the work before submitting his bid.
In the state of Louisiana, revised statutes 37:2150, et seq. Will be considered, if applicable. The contractor shall
be responsible for determining that all of his sub-bidders or prospective subcontractors are duly licensed in
accordance with law. On any bid in excess of fifty thousand dollars ($50,000), the Contractor shall certify that he is
licensed under R.S. 37:2150-2163 and show his license number on the bid. The bid envelope shall be identified
on the outside with the Name of the Project, Bid Number, Bid Time, the Name of the Bidder and the License Number
of the Bidder.
34. Prohibited Contractual Arrangements - Per Louisiana R.S. 42:1113.A, no public servant, or member of such a public
servant's immediate family, or legal entity in which he has a controlling interest shall bid on or enter into any contract,
PUR2526028 Rev. 06/12/2025

subcontract, or other transaction that is under the supervision or jurisdiction of the agency of such public servant.
See statute for complete law, exclusions, and provisions.
35. Prohibition of Companies That Discriminate Against Firearm and Ammunition Industries - In accordance with La.
R.S. 39:1602.2, the following applies to any competitive sealed bids, competitive sealed proposals, or contract(s)
with a value of $100,000 or more involving a for-profit company with at least fifty full-time employees: Unless
otherwise exempted by law, by submitting a response to this solicitation or entering into this contract, the Bidder,
Proposer or Contractor certifies the following: 1. The company does not have a practice, policy, guidance, or
directive that discriminates against a firearm entity or firearm trade association based solely on the entity's or
association's status as a firearm entity or firearm trade association; 2. The company will not discriminate against a
firearm entity or firearm trade association during the term of the contract based solely on the entity's or association's
status as a firearm entity or firearm trade association. The State reserves the right to reject the response of the
Bidder, Proposer or Contractor if this certification is subsequently determined to be false, and to terminate any
contract awarded based on such a false response or if the certification is no longer true.
PUR2526028 Rev. 06/12/2025