321 - Purchase of File Folder with Double Strip Label

Agency:	City of Cleveland
State:	Ohio
Type of Government:	State & Local
NAICS Category:	424120 - Stationery and Office Supplies Merchant Wholesalers 541611 - Administrative Management and General Management Consulting Services
Posted Date:	Jun 30, 2026
Due Date:	Jul 9, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Attachment Preview

INVITATION TO BID

(This is not an order.)

Page 1 of 3

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

Buyer: Lauren Drake

216-664-2627

LDrake@clevelandohio.gov

Requestor: Holly Murphy

216-664-2235

murphyh@cmcoh.org

Procurement Folder

160060

RFB No.

RFB 0116 202600000000321

RFB Description

purchase of file folder with double strip label

RFB Closing Date/Time

July 09, 2026 3:00 PM

Department/Division Public Bid Opening Date/Time

0116

July 09, 2026 3:00 PM

SCHEDULE OF EVENTS

Event Description

Group/

Line#

Commodity Description

1 / 1 purchase of file folder with double strip label

Item Quantity/

UOM

Vendor is responsible for quoting on the following labels and services as specified:

Event Date

Service

Dates

From

Catalog

Discount

TRAFFIC FILE FOLDER WITH DOUBLE STRIP LABEL Qty 17,250

The folder must meet or exceed the following specifications:

- A file folder manufactured from 14 pt. paper of white stock; 185 lb. Basis weight; top corners round both front and back panels

- Overall dimension of back panel 9.5" height x 12.25" width including a reinforced end tab along the 9.5" edge starting 1 1/8 up from

bottom, undercut deep; the front panel has a 11 1/2" width

- File to have three (3) score marks 1/4" and 1/2" and 3/4" along the 12.25" folded edge (for folding)

- 2B fastener steel is tin mill black plate, adhesive is a hot melt, installed in position 2

- Vinyl pockets attached to the inside front panel in from the edge with opening towards right (approximate position #3). Pocket opening

towards undercut on front panel; vinyl pockets made of clear .006 PVC and a .0035 white PVC with an acrylic based pressure sensitive

adhesive; small pocket size is 6 3/8 W x 4 H overall, inside dimensions 6 x 4

- Color frame folder to be frame file style e.g. with solid ink applied to the front and back of the folder as a 3" frame; ink is water-based

acrylic. Deep red for Traffic

- Copy will be black ink, top to bottom (excluding color frame), on all sides. On the end tab are manufactured double-strip labels made

permanent by acrylic adhesive on 60 lb. or greater paper stock with 1 mil or greater Mylar-coated laminate applied to file folder by vendor -

dimension of double-strip label: 1 " width to fit the Bar Code along the outside edge on the back of the folder; 8 1/4" length

- Double-strip label copy shall be two vertical (extreme left and extreme right) columns as follows: the top of the tab shall start with a year

band. Right under the year band shall be a white area with a " square matrix or outline for user applied label alignment; then six (6)

vertically set case numbers, in black printed on a white background with 1/32" black space between them for a total height of 5 for the case

numbers. Between these vertical columns of numbers shall be the corresponding color rectangles color-coded as per numbers specified

below and with a 1/32" black border

BACKGROUND COLOR CODE FOR SEQUENTIALLY NUMBERED TRAFFIC FILES:

NOTE: The vendor will be responsible for matching the year label color & size with the existing system.

LETTERING IN BLACK

1 - Blue 6 - Black

2 - Brown7 - Orange

3 - Yellow8 - Dark Blue

4 - Purple9 - White

5 Red 0 - Green

- Strip Label to have a 3-of-9 bar code on the front & back in a vertical rectangle next to the case numbers and must be 1 5/8 from the top of

the strip label - cannot be obstructed by user applied case determination or personal number labels. Length of barcode is to be no more than

1 3/8. Bar code format will not match the strip label case number, rather it is to be a separate numbering scheme of unique numbers that will

be assigned to the case in the Courts computer system. Bar code must have a unique number for all the Traffic file folders. The bar code

shall be formatted as follows: 2027TR007951

- 2027 Label Color and starting # will be determined by the Cleveland Municipal Clerk of Courts

INVITATION TO BID

(This is not an order.)

Page 2 of 3

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

Buyer: Lauren Drake

216-664-2627

LDrake@clevelandohio.gov

Requestor: Holly Murphy

216-664-2235

murphyh@cmcoh.org

Procurement Folder

160060

RFB Closing Date/Time

July 09, 2026 3:00 PM

RFB No.

RFB 0116 202600000000321

RFB Description

purchase of file folder with double strip label

Department/Division Public Bid Opening Date/Time

0116

July 09, 2026 3:00 PM

- Files must be packed in numerical order in cartons (approximately 200 - 250/carton), must be palletized in numerical order and should

include a label on each carton detailing the following

Traffic 2027

starting # and ending #

Red Folder

It's recommended to obtain a sample of the file folder with double-strip label by contacting Holly Murphy, Purchasing Manager, at

216-664-2235

Finished products need to be delivered by October 1st, 2026, to:

Cleveland Municipal Clerk of Courts

Justice Center

1200 Ontario St., Level 2

Cleveland, Ohio 44113

To view the file folders contact Holly Murphy at 216-664-2235

vendor must deliver finished product by 10/1/26

Ship To:

Municipal Court-Clerk's Div

Muni Court-Clerk's Div Level 2

1200 Ontario St, Level 2

Cleveland, OH 44113

Vendor Response

Contract Amount

Vendor Response

Vendor Total Amount for Items

Vendor Total Amount for Services

Payment Discount Offer

Day(s)

TERMS OF DELIVERY

Price quoted shall be F.O.B. delivered to the place designated on purchase order. No other terms will be acceptable.

Delivery quoted must be stated in terms of work days after receipt of the order.

All charges for shipping must be included within the Unit Price for each item quote unless otherwise designated by a separate line with a

specified dollar amount inclusive of all shipping charges.

No freight charges will be considered nor processed for payment unless apart of the original quote submitted prior to bid award.

BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

INVITATION TO BID

(This is not an order.)

Page 3 of 3

Buyer: Lauren Drake

216-664-2627

LDrake@clevelandohio.gov

Requestor: Holly Murphy

216-664-2235

murphyh@cmcoh.org

Procurement Folder

160060

RFB Closing Date/Time

July 09, 2026 3:00 PM

RFB No.

RFB 0116 202600000000321

BIDDER MUST COMPLETE & SIGN BELOW

NAME OF THE FIRM:

STREET ADDRESS:

CITY:

FED ID # / SSN #:

PHONE NO.:

EMAIL ADDRESS:

RFB Description

purchase of file folder with double strip label

Department/Division Public Bid Opening Date/Time

0116

July 09, 2026 3:00 PM

STATE:

FAX NO.:

ZIP CODE:

PLEASE PRINT CONTACT NAME:

AUTHORIZED SIGNATURE:

DATE:

All bids and related documents must be enclosed in a sealed envelope and marked with the RFB number.

RETURN BID TO:

Division of Purchases & Supplies

601 Lakeside Ave

Room 128, City Hall

Cleveland, OH 44114

Effective Immediately: In accordance with Codified Ordinance 181.13 (l) the City shall

receive competitive sealed bids through email. All City of Cleveland bids estimated to be

less than 50K in value will be submitted and received electronically via email. All bids

must be emailed to CityofClevelandbids@clevelandohio.gov. Upon receipt of your bid,

you will receive a reply indicating your bid has been received.

Bidder's Instructions

See enclosed Terms & Conditions. Read and follow all terms and conditions of the bid.

Bids must be submitted to CityofClevelandbids@clevelandohio.gov, the Document ID Number

and Buyer’s Name must be identified in the email subject line. Also clearly state the

Document ID Number, Bid Description, Buyer's Name and Closing Date.

PLEASE NOTE:

Bids received after the Closing Date, Closing Time or sent to

any other email address not identified in the Bidders

Instructions cannot be considered.

Northern Ireland Affidavit must be completed, signed and included with each bid.

The bid must be submitted to: CityofClevelandbids@Clevelandohio.Gov

The bid documents must include:

 The Document ID Number and Buyers Name in email subject line

 PDF File of Request For Bid Form

 Terms & Conditions.

 Northern Ireland Affidavit.

 Wage Theft Form.

Contact the Buyer immediately at the number on the Bid Form if you do not have all the

required documents.

Subject: Submission of NORTHERN IRELAND FAIR EMPLOYMENT

PRACTICES DISCLOSURE

Each bidder and/or appropriate parties should complete the DISCLOSURE and

submit it with the bid, if possible. If not submitted with the bid, it must be completed

and submitted to the Commissioner of Purchases and Supplies prior to any contract

being awarded by the City. If a bidder or appropriate parties fail to complete and

submit it, they shall not be eligible for a contract award.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

321 - Purchase of File Folder with Double Strip Label

Attachment Preview

Sign-up for a Free Trial, Government Bid Alerts

See Also