Purchase of Fareboxes for Lake County Transit

Agency: Lake County
State: Florida
Type of Government: State & Local
NAICS Category:
  • 237990 - Other Heavy and Civil Engineering Construction
Posted Date: Mar 29, 2020
Due Date: Apr 28, 2020
Solicitation No: 20-0718
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid/RFP Number: 20-0718

Response Deadline: 4/28/2020 3:00:00 PM

Project Title: Purchase of Fareboxes for Lake County Transit

Status: Open

Department: Procurement Services

Project Description: The purpose of this Invitation to Bid (ITB) is to solicit competitive sealed bids to furnish the PURCHASE OF FAREBOXES FOR TRANSIT for Lake County, Florida.

Preconference: None

Contracting Officer: Amy Munday

Officer Email: amunday@lakecountyfl.gov

Officer Phone: 352-343-9839

Agenda Item Number:

Special Notes:

Commodity Code(s):
  • AUTO & TRUCK ACCESSORIES (055-00)
  • CONTRACTUAL SVC-MISC EQUIP (961-00)
Bid Documents:

Attachment Preview

PURCHASE OF FAREBOXES FOR TRANSIT
20-0718
INVITATION TO BID (ITB)
Procurement Services website
352-343-9839
315 West Main Street, Suite 441
Tavares, Florida 32778
Post Office Box 7800
ITB Number:
20-0718
Bid Title:
PURCHASE OF FAREBOXES FOR TRANSIT
Contracting Officer: Amy Munday
CLOSING DATE: 04/28/2020
CLOSING TIME: 3:00 P.M. Eastern
Vendors shall complete and return all information requested in Section 9.0. Failure to submit the bid
response by the specified time and date will result in rejection of bid. Failure to sign the bid response
may be cause for rejection of the bid.
TABLE OF CONTENTS
1.0 PURPOSE OF BID.................................................................................................................... 2
1.1 SCOPE OF WORK ............................................................................................................... 2
1.2 EXHIBITS .............................................................................................................................. 2
1.3 ATTACHMENTS .................................................................................................................. 2
2.0 POINT OF CONTACT............................................................................................................. 2
3.0 PROPOSED SCHEDULE ........................................................................................................ 2
4.0 QUESTIONS, EXCEPTIONS, AND ADDENDA .................................................................. 2
5.0 TERM OF CONTRACT........................................................................................................... 3
6.0 METHOD OF PAYMENT ....................................................................................................... 3
7.0 METHOD OF AWARD............................................................................................................ 3
8.0 DELIVERY OF BID ................................................................................................................. 4
9.0 SUBMITTAL REQUIREMENTS ........................................................................................... 4
Page 1 of 5
PURCHASE OF FAREBOXES FOR TRANSIT
20-0718
1.0 PURPOSE OF BID
The purpose of this Invitation to Bid (ITB) is to solicit competitive sealed bids to furnish the
PURCHASE OF FAREBOXES FOR TRANSIT for Lake County, Florida.
1.1 SCOPE OF WORK
Refer to Exhibit A – Scope of Work for full details.
1.2 EXHIBITS
Exhibit A – Scope of Work
Exhibit B – Insurance Requirements
Exhibit C – Review the Lake County General Terms and Conditions page dated 10/10/2019.
Exhibit D – Diamond Manufacturing Farebox Specifications
Exhibit E– Federal Transit Clause Set
1.3 ATTACHMENTS
Attachment 1 – Bid Submittal Form
Attachment 2 – Pricing Sheet
Attachment 3 – Reference Form
2.0 POINT OF CONTACT
The Contracting Officer listed in this Section is the official point of contact for this solicitation.
Direct any and all inquiries concerning this solicitation directly to:
Amy Munday, Contracting Officer, II
Telephone: 352-343-9839
Fax : 352.343.9473
E-mail: amunday@lakecountyfl.gov
3.0 PROPOSED SCHEDULE
03/27/2020....................... Invitation to Bid Available
04/15/2020....................... Last Day to Receive Written Questions
04/28/2020....................... Bid Closing Date
4.0 QUESTIONS, EXCEPTIONS, AND ADDENDA
Vendors should carefully examine this solicitation package including the Lake County General
Terms and Conditions page. All communication, inquiries, or requests for exceptions are to be
directed to the Contracting Officer listed in Section 2.0. The last day for questions or requests
for exceptions is 04/15/2020. An addendum may be issued in response to any inquiry received,
which changes or clarifies the terms, provisions, or requirements of the solicitation. No answers
given in response to questions submitted will be binding upon this solicitation unless released
in writing as an addendum to the solicitation and posted on the Lake County Formal Bid site
for this solicitation. Where there appears to be a conflict between this solicitation and any
addenda, the last addendum issued will prevail.
It is the Vendor’s responsibility to ensure receipt of all addenda and any accompanying
documentation. Failure to acknowledge each addendum may prevent the proposal from being
considered for award.
Page 2 of 5
PURCHASE OF FAREBOXES FOR TRANSIT
20-0718
Process clarification or procedure questions may be asked at any time to the Contracting Officer.
5.0 TERM OF CONTRACT
The Contract will commence upon the date of the purchase order. The Contract remains in effect
until completion of the expressed and implied warranty periods.
6.0 METHOD OF PAYMENT
The Contractor must submit an accurate invoice to the County’s using department. The date of
the invoice must be after delivery but no more than 30 calendar days after delivery. Invoices
must reference the: purchase or task order; delivery date, delivery location, and corresponding
packing slip or delivery ticket signed by a County representative at the time of acceptance.
Failure to submit invoices in the prescribed manner will delay payment.
Payments will be tendered in accordance with the Florida Prompt Payment Act, Part VII,
Chapter 218, Florida Statutes. The County will remit full payment on all undisputed invoices
within 45 days from receipt by the appropriate County using department. The County will pay
interest not to exceed 1% per month on all undisputed invoices not paid within 30 days after the
due date.
7.0 METHOD OF AWARD
Each Bid submittal will be evaluated for conformance as responsive and responsible using the
following criteria:
A. Proper submittal of ALL documentation as required by this Bid. (Responsive)
B. The greatest benefits to Lake County as it pertains to: (Responsible)
1. Total Cost;
2. Delivery;
3. Past Performance. In order to evaluate past performance, all Vendors are required to
submit a list of three verifiable references / relevant projects completed within the last
three years that are the same or similar in magnitude to this ITB. The County may be
listed as a reference. Use Attachment 3 – References Form;
4. All technical specifications associated with this Bid;
5. Financial Stability: A Dun and Bradstreet report may be used by the County to
evaluate Vendor’s financial stability. All Vendors shall be prepared to supply a
financial statement upon request, preferably a certified audit of the last available fiscal
year.
Awards will be made to the lowest responsive, responsible, Vendor whose Bid represents the
best overall value to the County when considering all evaluation factors.
The County reserves the right to make awards on a lowest price basis by individual item, group
of items, all or none, or a combination; with one or more Vendors; to reject any and all offers
or waive any minor irregularity or technicality in bids received.
Bids received before the date and time listed will be opened, recorded, and accepted for
consideration. Vendors’ names will be read aloud and recorded. Bids will be available for
inspection during normal business hours in the Office of Procurement Services 30 calendar days
after the bid due date or after recommendation of award, whichever occurs first.
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PURCHASE OF FAREBOXES FOR TRANSIT
20-0718
8.0 DELIVERY OF BID
DO NOT RESPOND TO THIS SOLICITATION ON-LINE. All Bids must be sealed and
clearly marked with BID: 20-0718, PURCHASE OF FAREBOXES FOR TRANSIT, and
firm name.
Bids must be received by the Lake County Office of Procurement Services, Room 441, Fourth
Floor, 315 W. Main Street, Tavares, FL 32778-7800, no later than 3:00 P.M., Eastern time on
04/28/2020. Bids received after this time, regardless of circumstance, will not be considered.
A response will not be accepted if received in the Office of Procurement Services after the
official due date and time regardless of when or how it was received by the Lake County Clerk
of Court Mail Receiving Center. Allow sufficient time for transportation and inspection.
All Bids must be sealed and delivered to (faxes/e-mails will not be accepted):
Hand Delivery:
NOT AVAILABLE AT THIS TIME.
Sealed Bids delivered by a third-party carrier (U.S. Postal Service, FedEx, UPS, etc.) are opened
and inspected by the Lake County Clerk of the Circuit Court Mail Receiving Center in an off-
site controlled facility prior to delivery to the Office of Procurement Services.
United States Postal Service (USPS). Allow additional days for transportation and inspection:
LAKE COUNTY PROCUREMENT SERVICES
PO BOX 7800
TAVARES, FL 32778-7800
Third Party Carrier (FedEx, UPS, etc). Allow an additional day for transportation and
inspection:
LAKE COUNTY PROCUREMENT SERVICES
MAIL RECEIVING CENTER
313 SOUTH BLOXHAM AVENUE
TAVARES, FL 32778
9.0 SUBMITTAL REQUIREMENTS
Vendors must complete and return all information requested in this ITB document.
Bid submission indicates a binding offer to the County and agreement of the terms and
conditions referenced in this Invitation to Bid.
Do not make any changes to the content or format of any form without County permission. All
information must be legible. The person signing the Bid must initial any corrections made. The
Bid must be signed by an official authorized to legally bind the firm to its provisions. Include
a memorandum of authority signed by an officer of the company if the signor is not listed as a
corporate officer on the firm’s SunBiz registration or corporate documents.
Vendor must submit one signed original and one complete electronic copy (on a CD or USB
flash drive) in a sealed package marked 20-0718, PURCHASE OF FAREBOXES FOR
TRANSIT and delivered to the Office of Procurement Services no later than the official bid
Page 4 of 5
PURCHASE OF FAREBOXES FOR TRANSIT
20-0718
due date and time. Any bid received after this time will not be considered and will be returned
unopened. The County is not liable or responsible for any costs incurred by any Vendor in
responding to this ITB including, without limitation, costs for product or service demonstrations
if requested.
Submittal must include:
Completed Attachment 1 – Bid Submittal Form;
Include a completed W-9 form;
Completed Addenda issued subsequent to the release of this solicitation must be signed
and returned with the firm’s Bid. Failure to return signed addenda may be cause for Bid
to be considered non-responsive;
Completed Attachment 2 – Pricing Sheet;
Completed Attachment 3 – Reference Form;
Business Tax Receipt;
Proof of insurance or evidence of insurability at levels in Exhibit B – Insurance
Requirements.
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