Purchase of Electric Lights and Materials

Agency:	City of Lawrenceville
State:	Georgia
Type of Government:	State & Local
NAICS Category:	238210 - Electrical Contractors and Other Wiring Installation Contractors
Posted Date:	Apr 4, 2024
Due Date:	Apr 24, 2024
Solicitation No:	SB032-24
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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April 4, 2024

INVITATION TO BID

SB032-24

The City of Lawrenceville is soliciting competitive sealed bids from qualified suppliers for the Purchase

of Electric Lights and Materials for the Lawrenceville Electric Department.

Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with the

SB# and Company Name. Bids will be received until 3:00 P.M. local time on Wednesday, April 24, 2024

at the Lawrenceville City Hall – Finance Office, 70 S. Clayton Street, Main Level, Room M46A,

Lawrenceville, Georgia 30046. Any bid received after this date and time will not be accepted. Bids will

be publicly opened and read aloud at 3:00 P.M.

Questions regarding bids should be directed to Steve Murray, Purchasing Director, at

steve.murray@lawrencevillega.org or by calling 678-407-6420. Quotes are legal and binding upon the

bidder when submitted.

The written bid documents supersede any verbal or written prior communications between the parties.

Award will be made to the supplier submitting the lowest responsive and responsible bid. The City of

Lawrenceville reserves the right to reject any or all bids to waive technicalities, and to make an award

deemed in its best interest. Bids may be split or awarded in entirety.

We look forward to your bid and appreciate your interest in the City of Lawrenceville.

Steve Murray, CPPB

Purchasing Director

The following pages should be returned as your bid:

Bidding Form, Pages 3-4

SB032-24

Page 2

1. Delivery: The unit price listed on the bid schedule shall include delivery of all materials to the Lawrenceville

Electric Department, 435 W. Pike Street, Lawrenceville, GA 30046. Materials should be delivered promptly as

scheduled and every attempt should be made to adhere to the delivery schedule.

2. Equivalent products: Equivalent products may be accepted if the product quality is equal to or exceeds the

quality of the product stated and is functionally compatible. The City recognizes there may be minor deviations.

The end-user department will be the sole determiner of equivalency. Substitutions may be accepted if bid product

is not available and is approved by the department prior to delivery. Pricing must remain the same as originally

stated in the bid package and samples may be required. The City shall be the sole determinant of acceptability of

substitutions.

3. Award: The City of Lawrenceville reserves the right to make an award of this bid by item, by section, and/or to the

overall lowest responsive and responsible supplier bidding the majority of items.

4. Brand Names: Use of brand names, specific manufacturers, and part numbers are not intended to limit

competition or be restrictive, but rather to ensure uniformity of product quality as established by the department

and assist suppliers in determining the standard of quality the City is seeking. Equivalent items may be accepted if

they meet all standards of quality and purpose for the intended use, as determined by the City. Samples may be

required to assist in determining if the item quoted is equivalent. Samples and specifications of the listed brand

name/product numbers will be utilized to determine equivalency. The City shall be the sole determinant of

acceptability of all approved equivalents. Bidder must be an authorized retailer for the products supplied for

warranty purposes.

SPECIFICATIONS

Concrete Stumps

SB032-24

BID SCHEDULE

Failure to return this page as part of your bid document may result in rejection of bid.

Page 3

Delivery will be F.O.B. Destination to: Lawrenceville Electric Department

453 W. Pike St.

Lawrenceville, GA 30046

ITEM #

Approx.

QTY

47 each

DESCRIPTION

12’ by 4” diameter, fluted, breakaway poles-Black

47 each

Sternberg Lights. Part# 6130CLED-1240T3-MDL014-CSA-

FHC/4212FP4-188-ABC-SKT-BKT or equivalent

47 each

Concrete stumps. 36” by 18” diameter with two (2) 2-inch access

PVC pipes.

42 each

Carson Hand Hole Boxes, Green. #1419-12 Custom "COL" Lids.

City of Lawrenceville logo on file with manufacturer.

50 pack LED Photo Cell, photocell controlled. Standard PKG Of 50.

1,250 ft. 12-2 UF Wire. 250' Hand Coils.

50 each 10 AMP/600Volt Fuse.

50 each In-Line Fuse Holder

MANUF. & NO.

DELIVERY A.R.O.

UNIT

PRICE

TOTAL

PRICE

TOTAL $

Certification of Non-Collusion in Bid Preparation

Signature

Date

SB032-24

BID SCHEDULE

Failure to return this page as part of your bid document may result in rejection of bid.

Page 4

The City requires that all who enter into a contract for the physical performance of services with the City must satisfy O.C.G.A. § 13-10-91 and Rule 300-10-1-.02,

in all manner, and such are conditions of the contract.

In compliance with the attached specifications, the undersigned offers and agrees, if this bid is accepted by the City Council within ninety (90) days of the date of

bid opening, to furnish any or all of the items upon which prices are quoted, at the price set opposite each item, delivered to the designated point(s) within the time

specified in the Bid Schedule.

Legal Business Name

Federal Tax ID

Address

Representative Signature

Printed Name

Telephone Number

E-mail address

CITY OF LAWRENCEVILLE

PURCHASING DEPARTMENT

GENERAL INSTRUCTIONS FOR BIDDERS, TERMS AND CONDITIONS

I. PREPARATION OF BIDS

Each bidder shall examine the drawings, specifications, schedule and all instructions. Failure to do so will

be at the bidder’s risk, as the bidder will be held accountable for their bid response.

Each bidder shall furnish all information required by the bid form or document. Each bidder shall sign the

bid and print or type his or her name on the schedule. The person signing the bid must initial erasures or

other changes. An authorized agent of the company must sign bids.

Individuals, firms and businesses seeking an award of a City of Lawrenceville contract may not initiate or

continue any verbal or written communications regarding a solicitation with any City officer, elected official,

employee or other City representative without permission of the Purchasing Associate named in the

solicitation between the date of the issuance of the solicitation and the date of the final contract award by the

City Council. Violations will be reviewed by the Purchasing Manager. If determined that such

communication has compromised the competitive process, the offer submitted by the individual, firm or

business may be disqualified from consideration for award.

Sample contracts (if pertinent) are attached. These do NOT have to be filled out with the bid/proposal

submittal, but are contained for informational purposes only. If awarded, the successful bidder(s) will be

required to complete them prior to contract execution.

Effective, July 1, 2013 and in accordance with the Georgia Illegal Reform and Enforcement, an original

signed, notarized and fully completed Contractor Affidavit and Agreement should be included with your

bid/proposal submittal, if the solicitation is for the physical performance of services for all labor or service

contract(s) that exceed $2,499.99 (except for services performed by an individual who is licensed pursuant to

Title 26, Title 43, or the State Bar of Georgia). Failure to provide the Contractor Affidavit and Agreement

with your bid/proposal submittal may result in bid/proposal being deemed non-responsive and automatic

rejection.

II. DELIVERY

Each bidder should state time of proposed delivery of goods or services.

Words such as “immediate,” “as soon as possible,” etc. shall not be used. The known earliest date or the

minimum number of calendar days required after receipt of order (delivery A.R.O.) shall be stated (if calendar

days are used, include Saturday, Sunday and holidays in the number).

III. EXPLANATION TO BIDDERS

Any explanation desired by a bidder regarding the meaning or interpretation of the invitation for bids, drawings,

specifications, etc. must be requested by the question cutoff deadline stated in the solicitation in order for a reply to

reach all bidders before the close of bid. Any information given to a prospective bidder concerning an invitation for

bid will be furnished to all prospective bidders as an addendum to the invitation if such information is necessary or if

the lack of such information would be prejudicial to uninformed bidders. The written bid documents supersede any

verbal or written communications between parties. Receipt of addendum should be acknowledged in the bid. It is

the bidder’s responsibility to ensure that they have all applicable addenda prior to bid submittal. This may be

accomplished via contact with the assigned Procurement Agent prior to bid submittal.

IV. SUBMISSION OF BIDS

Bids shall be enclosed in sealed envelopes, addressed to the City of Lawrenceville Purchasing Office with

the name of the bidder, the date and hour of opening and the invitation to bid number on the face of the

envelope. Telegraphic/faxed bids will not be considered. Any addenda should be enclosed in the sealed

envelopes as well.

Bid Number:	SB032-24
Bid Title:	Purchase of Electric Lights and Materials
Category:	Supply Bid Opportunities
Status:	Open

Purchase of Electric Lights and Materials

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