Purchase of Digital Inkjet Printing System and Maintenance

Tarrant County is requesting bids for the purchase of two (2) Digital Inkjet Envelope Printing System for the Tarrant County Reproduction Center. This system will be used for the printing of approximately 1,000,000 envelopes annually. The equipment bid must meet or exceed the following specifications. The unit price bid for the equipment bid must include site survey, delivery, rigging, installation (excluding electrical hook-up), complete in-person operator training and ninety (90) day warranty for parts and service. Vendors may visit the Reproduction Center for a site survey prior to bidding to ensure the model that is bid can be delivered to the specified space.

1. CONTRACT TERMS: Vendor(s) will be awarded a twelve (12) month contract, effective from the date of award or notice to proceed as determined by the Tarrant County Purchasing Department. At Tarrant County’s option and approval by the Vendor, the contract may be renewed for two (2) additional twelve (12) month periods, as further explained in Renewal Options. Prices must remain firm for the entire contract.

2. RENEWAL OPTIONS: Tarrant County reserves the right to exercise an option to renew the contract of the Vendor for two (2) additional twelve (12) month periods, provided such option is stipulated and agreed upon by both parties. If Tarrant County exercises the right in writing, the Vendor must update and submit any documents required during the initial solicitation b y no later than thirty (30) calendar days prior to the commencement of the option period. Required documents must be in force for the full period of the option. If the updated documents are not submitted by the Vendor in complete form within the time specified, Tarrant County may rescind its option or seek a new solicitation.