Purchase of CNG Cutaway Buses

REQUEST FOR PROPOSALS
GOODS AND SERVICES
Purchase of CNG Cutaway Buses
POSTING DATE: June 10, 2026
Address Proposals to:
City of Wilsonville
Attn: Scott Simonton
29799 SW Town Center Loop East
Wilsonville, OR 97070
Proposals Due: Tuesday, July 28, 2026 at 3:00 PM, local time
All Proposals must be sealed in an opaque envelope, plainly marked as follows: "Request for
Proposals - SMART Bus Purchase Project." Include the name and address of the Proposer. All
proposals must be submitted and received via e-mail (simonton@wilsonvilleoregon.gov), U.S.
mail, or by hand-delivery by Tuesday, July 28, 2026, at 3:00 PM, mailing address: 29799 SW
Town Center Loop East, Wilsonville, OR 97070, Attn: Scott Simonton, Fleet Services Manager.
Proposals received after the deadline will not be opened, and will be rejected without
consideration.
The City of Wilsonville reserves the right to reject any and all Proposals.

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Table of Contents
Request for Proposals
I. Scope of Equipment ............................................................................................. 1
II. Minimum Qualifications ........................................................................................ 1
III. Proposal Requirements ........................................................................................ 2
Proposer Information ................................................................................................. 2
Delivery Time Period .................................................................................................. 2
Liquidated Damages for Late Delivery of Buses ......................................................... 2
Project Schedule ......................................................................................................... 2
Supporting Information .............................................................................................. 2
IV. Proposal Submission ............................................................................................ 2
Proposal Submission Requirements ........................................................................... 2
RFP Change Requests/Exceptions .............................................................................. 3
V. Proposal Evaluation and Selection ....................................................................... 3
Best Value Selection ................................................................................................... 3
Successful Proposer Determination ........................................................................... 4
Award Protest ............................................................................................................ 4
VI. Schedule .............................................................................................................. 5
VII. RFP Documents ................................................................................................... 5
VIII. Project Manager ................................................................................................... 6
IX. RFP Questions ..................................................................................................... 6
X. General RFP Information ...................................................................................... 6
Changes to the RFP Solicitation by Addenda .............................................................. 6
Confidentiality ............................................................................................................ 7
Cancellation ................................................................................................................ 7
Late Proposals ............................................................................................................ 8
Disputes ..................................................................................................................... 8
Proposer Certifications ............................................................................................... 8
Nondiscrimination ...................................................................................................... 9
Competition ............................................................................................................... 9
Proposal Liability ........................................................................................................ 9
City Requests for Clarification, Additional Research, and Revisions ........................... 9
Rejection of Proposals .............................................................................................. 10
Modification or Withdrawal of Proposal by Proposer .............................................. 10
Duration of Proposal ................................................................................................ 10
Local and Federal Requirements .............................................................................. 10
ATTACHMENT A
SAMPLE GOODS AND SERVICES CONTRACT ........................................................A -1
RFP-SMART Bus Purchase Project Page i June 10, 2026

ATTACHMENT B
PROPOSAL FORM ......................................................................................................B -1
ATTACHMENT C
CERTIFICATION REGARDING SUSPENSION/DEBARMENT .................................. C-1
ATTACHMENT D
REQUEST FOR PRE-OFFER CHANGE OR APPROVED EQUAL ............................ D-1
RFP-SMART Bus Purchase Project Page ii June 10, 2026

Request for Proposals
The City of Wilsonville, through its Transit Department, South Metro Area Regional Transit
(hereinafter "SMART"), is requesting price quotes for the purchase of two (2) medium size
buses (the "Project") that:
* Are light duty transit buses;
* Have a dedicated compressed natural gas (CNG) engine;
* Hold approximately 21 ambulatory passengers;
* Have two (2) wheelchair stations in tandem (not side by side); and
* Have a front loading lift.
Because SMART intends to keep these vehicles in service for at least five (5) years, these buses
must be Altoona/STURAA tested for 5-yr/150,000 miles. In addition, because SMART views
Class 1 failures as serious defects, vehicles must not have any Class 1 failures or more than two
(2) Class 2 failures reported in the most recent executive summary. This is a Minimum Required
Specification. (Responsive/Non-Responsive). This Project does does not involve federal
funds.
I. Scope of Equipment
For a more detailed description of the required specifications, see Attachment A - Goods and
Services Contract (the "Contract") and the Scope of Equipment attached as Exhibit A thereto.
II. Minimum Qualifications
To be considered for award of the Contract for this Project, each Proposer shall demonstrate
the following minimum criteria as part of the Proposal submitted in response to this Request
for Proposals (RFP):
1. Ability to meet the required specifications in the Scope of Equipment (Exhibit A to Goods
and Services Contract).
2. All Proposers must complete the Proposal Form attached hereto as Attachment B.
3. All Proposers must submit references from three (3) existing or past Transit customers to be
used in the proposal scoring process.
4. All Proposers must include the following certificates with their quotes:
* Buy America with pre-award audit and estimated cost of final assembly (Exhibit C to
Goods and Services Contract);
* Federal Motor Vehicle Safety Standards Certification;
* Transit Vehicle Manufacturers certification of compliance with Disadvantaged Business
Enterprise (DBE) regulations;
* Most recent Altoona test with Executive Summary and listed Class 1 and Class 2 failures;
and
RFP-SMART Bus Purchase Project Page 1 June 10, 2026

* Certification regarding suspension/debarment status (see Attachment C).
5. Failure to include the required certificates/reports will be deemed non-responsive.
III. Proposal Requirements
Proposers shall prepare and submit Proposals in accordance with the requirements stated
within this RFP. Adherence to these requirements will ensure a fair and objective analysis of
submitted Proposals. Proposals should provide a clear, concise description of the Proposer's
capabilities to satisfy the requirements of this RFP. Emphasis should be placed on
completeness, brevity, and clarity of content. Failure to comply with or complete any part of
the RFP may result in rejection of the Proposal. The ability to follow these instructions
demonstrates attention to detail.
Proposer Information
Proposals should specifically highlight how they meet the Scope of Equipment set forth in
Exhibit A to the Goods and Services Contract and note any differences in their Proposal from
what has been called out in the required specifications. See Proposal Form, Attachment B.
Delivery Time Period
Proposers must recognize that time is of the essence. SMART's preferred delivery window is
365 days or less. Delivery time is one of the elements considered in scoring Proposals, as this is
a "best value" procurement.
Liquidated Damages for Late Delivery of Buses
The successful Proposer will be subject to a liquidated damages clause, as stated in Section 13
of the Goods and Services Contract (Attachment A). By submitting a Proposal in response to
this RFP, the Proposer acknowledges and accepts that this contract provision is required.
Project Schedule
Proposals shall include a proposed delivery date for each bus.
Supporting Information
Supporting materials may include graphs, full resumes, other references, charts, sample
documents, and photos.
IV. Proposal Submission
Proposal Submission Requirements
Proposers must submit their written Proposals via email to: simonton@wilsonvilleoregon.gov
or via U.S. mail or hand-delivery to: City Hall, 29799 SW Town Center Loop East, Wilsonville,
Oregon 97070. Proposals must be clearly marked "Request for Proposals - SMART Bus
Purchase Project" and must include the name and address of the Proposer. Proposals must
arrive at the issuing office, or inbox if submitting electronically, on or before 3:00 p.m. local
time on Tuesday, July 28, 2026. Late Proposals received by mail, email, or hand-delivery will be
returned unopened and without review.
RFP-SMART Bus Purchase Project Page 2 June 10, 2026

RFP Change Requests/Exceptions
A prospective Proposer may request clarifications, a change to any provision, specification, or
contract term ("Exceptions") contained in the RFP documents, substitutions, and/or approved
equals by completing the included form "Request for Pre-Offer Change or Approved Equal" (see
Attachment D) and submitting it to:
City of Wilsonville
Attn: Scott Simonton, SMART Fleet Manager
29799 SW Town Center Loop East
Wilsonville, OR 97070
OR
simonton@wilsonvilleoregon.gov
All change requests shall include "RFP Change Request - SMART Bus Purchase Project" in the
subject line or written on the front of the envelope and be submitted, in writing, by 3:00 p.m.
local time on Tuesday, July 14, 2026. Each request for change must specify the provisions,
specifications, or contract terms of the RFP in question and contain reasons for the requested
change and any proposed changes.
The City will evaluate and resolve all change requests submitted before the listed time and date
due within a reasonable time following receipt of the change request. Changes that are
accepted by the City will be issued in the form of an addendum to the RFP.
V. Proposal Evaluation and Selection
All written Proposals received at City Hall by the deadline will be reviewed by a Selection
Review Committee. The Selection Review Committee will be comprised of City staff. Each
committee member will independently evaluate each Proposal in accordance with the criteria
stated in the Proposal Requirements section of this RFP.
Selection will be made on BEST VALUE PURCHASE subject to the selection criteria noted below.
SMART shall have the right to reject any or all Proposals, and to waive any informality and/or
irregularity in the Proposals and in the bidding.
Best Value Selection
Vehicle selection will be based on the following evaluation criteria and values. Meeting the
minimum required specifications will determine if the Proposal is responsive. Vendor's
products not meeting the minimum required specifications set forth in the Scope of Equipment
(Exhibit A to the Goods and Services Contract - Attachment A) or the required certificates listed
on page 1 of this RFP will not be considered further.
A. Meets the minimum requirements (responsive/non-responsive)
(Pass/Fail, requests for changes taken into consideration.)
B. Product design and performance
(Altoona results will be considered. The design of the vehicle, and the sub components, will be evaluated
by SMART's subject matter experts.)
C. Manufacturer's past performance
RFP-SMART Bus Purchase Project Page 3 June 10, 2026

(Performance of both the manufacturer and representing dealer, in service, parts, and warranty will be
considered. Proposer's supplied references will be considered. Additionally, the past performance of the
vehicles themselves will be considered.)
D. Delivery schedule
(Proposer to submit anticipated delivery date. Points awarded based on time to delivery.)
E. Cost quote
(Total price quote, including all options.)
Successful Proposer Determination
The Proposer with the highest overall ranking, as determined by the Selection Review
Committee, shall be identified as the Successful Proposer.
At any point during the evaluation process, the City is permitted to seek clarification of any
Proposal. The City retains the right to accept any or no Proposal that is deemed to best fit the
needs of the City.
The Selection Review Committee will determine the final ranking of Proposers, and the
Committee's decision is final. Upon determination of the Successful Proposer and performance
of additional investigations, the City will issue a Notice of Intent to Award letter notifying all
Proposers of the City's selection of a Successful Proposer and protest procedures.
The City reserves the right to negotiate a final Contract that is in the best interest of the City.
The City will only negotiate those provisions of the Contract that were noted as Exceptions in
the Proposal. The City will attempt to reach a final agreement with the Successful Proposer.
The City may, in its sole discretion, terminate negotiations and reject the Proposal in the event
agreement cannot be reached. The City may then attempt to reach final agreement with the
next highest ranked Proposer, and so on with the remaining Proposers, until an agreement is
reached. In the alternative, the City may at any time elect to reject all Proposals and begin the
RFP process over.
After the City has reached final agreement with the successful Proposer, the Selection Review
Committee will make a recommendation to the Wilsonville City Council. The Wilsonville City
Council will then make the final contract award decision.
Award Protest
A Proposer believing to have been adversely affected or aggrieved by the selection of the
Successful Proposer may submit a protest to the City in accordance with OAR 137-047-0740.
The protest must be in writing and submitted to:
City of Wilsonville
Attn: Scott Simonton, Fleet Manager
29799 SW Town Center Loop East
Wilsonville, OR 97070
OR
simonton@wilsonvilleoregon.gov
RFP-SMART Bus Purchase Project Page 4 June 10, 2026

Award protests shall include "Award Protest - SMART Bus Purchase Project" in the subject line
or written on the front of the envelope. The written protest must be received by the City no
later than 3:00 p.m. local time on August 27, 2026. The protest should demonstrate that all
higher ranked Proposers failed to meet the requirements of the RFP or are not qualified to
perform the services described in the RFP. Protests received after the submittal deadline will
not be considered.
No contract associated with the RFP will be awarded until any protests have been resolved.
The City will evaluate and resolve all award protests submitted before the deadline within a
reasonable time following receipt of the protest. The City will promptly issue a written decision
on the protest to the Proposer who submitted the protest. If the City's written decision on the
protest results in a change to the RFP, the City shall cancel the Notice of Intent to Award, revise
the RFP documents accordingly, and solicit for new Proposals. The City's decision regarding the
protest is final and concludes the administrative appeals process.
VI. Schedule
The following is the anticipated timeline for receiving and evaluating Proposals and awarding a
contract to the most qualified firm or individual. This schedule is subject to change as
additional time is needed.
Advertise Request for Proposals June 10, 2026
RFP Change Request Deadline July 14, 2026, 3:00 p.m.
RFP Question Submission Deadline July 14, 2026, 3:00 p.m.
Addenda Issuance Deadline July 21, 2026, 3:00 p.m.
Proposals Due July 28, 2026, 3:00 p.m.
Evaluation of Proposals Complete August 18, 2026
Notice of Intent to Award August 20, 2026
Award Protest Deadline August 27, 2026
City Council Award Hearing September 10, 2026, 7:00 p.m.
Notice of Award September 11, 2026
VII. RFP Documents
Request for Proposal (RFP) documents may be obtained electronically on the City website
(www.wilsonvilleoregon.gov) under "Business" by clicking on "Bids and RFPs." The City of
Wilsonville shall not be held responsible for the delivery of the documents. Contact Scott
Simonton, Fleet Manager at simonton@wilsonvilleoregon.gov to obtain RFP documents by
mail.
RFP-SMART Bus Purchase Project Page 5 June 10, 2026

VIII. Project Manager
The City's Project Manager shall be the sole point of contact for all questions, concerns, and
protests. The Project Manager for this Project is:
Scott Simonton
Fleet Services Manger
(503) 570-1541
simonton@wilsonvilleoregon.gov
IX. RFP Questions
Proposers shall direct all questions regarding RFP documents in writing or by email to:
City of Wilsonville
Attn: Scott Simonton
29799 SW Town Center Loop East
Wilsonville, OR 97070
OR
simonton@wilsonvilleoregon.gov
All questions shall include "RFP Questions - SMART Bus Purchase Project" in the subject line or
written on the front of the envelope and be submitted in writing by 3:00 p.m. local time on
Tuesday, July 14, 2026. Questions and answers will be provided by email to all firms on the RFP
holders list.
Access to the City's Project Manager for telephone calls, emails, or other communication will be
unrestricted during the RFP preparation period up until 3:00 p.m. local time on Tuesday,
July 14, 2026. During this time Proposers are encouraged to ask as many questions as needed
to prepare a viable Proposal. Questions submitted after 3:01 p.m. local time on Tuesday,
July 14, 2026, will not be addressed.
For the sake of fairness, Proposers are not allowed to contact any City staff or official, other
than the Project Manager, concerning this RFP. Contact with any other City staff or official
concerning this RFP will be grounds for disqualification.
Proposers are hereby notified that verbal communication may not be relied upon as official
communication concerning this RFP. Only answers to those questions responded to by the
Project Manager via email or by written addendum may be relied upon.
X. General RFP Information
Changes to the RFP Solicitation by Addenda
The City reserves the right to make changes to the RFP by written addendum, which will be
issued by email format only to all those who have obtained the RFP documents by pick-up or
standard mail, and will be made available for download at www.wilsonvilleoregon.gov under
"Doing Business."
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