2026-04 Purchase of Bread Products
| Agency: | Marion County School District |
|---|---|
| State: | Alabama |
| Type of Government: | State & Local |
| NAICS Category: |
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| Posted Date: | May 5, 2026 |
| Due Date: | May 22, 2026 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
2026-04 Purchase of Bread Products
The Marion County Board of Education is now accepting sealed bids for the purchase of various Child Nutrition Bread products. Bids will be opened on Friday, May 22, 2026 at 11:00AM CST in the Boardroom of the Marion County Board of Education located at 188 Winchester Drive, Hamilton, AL 35570. All attached bid materials and descriptions should be carefully read and any questions may be directed to Mrs. Jennifer Roberts, CNP Director, at (205) 921-3191. For a bid description and response page, please click HERE .
Attachment Preview
Bid Awareness Letter
Date: May 1, 2026
Subject: Bread Products Bid 26-04
To whom it may concern:
You are invited to submit sealed bids for Bread products for the West Alabama Consortium.
Participating school districts include Fayette County, Lamar County, Marion County and Winston
County Schools and Haleyville City.
All potential bidders must be licensed to do business in Alabama and must be registered with the
Alabama Secretary of State.
Bids should be received at the Marion County Board of Education by 11:00am, CDT, on Friday, May 22,
2026. Bid prices must be firm for 365 days from the bid opening date, with an option to renew annually
for an additional 4 years. After 365 days a letter will be sent asking for a renewal with no material
change (increase/decrease in price, adding or subtracting items, etc.) If there is a change in materials or
a price increase/decrease, adding or subtracting items, etc., the vendor will not be allowed to renew the
contract and the bid will be rebid annually.
Mail or send RFP/bid to the address at the head of this page and mark outside of the sealed envelope the
number of this bid: BREAD BID 26-04. Each Vendor must provide five (5) copies of their response for
each Director for a total of five (5) copies of the bid at the bid opening.
A table of contents is included in this bid. It is the Vendor’s responsibility to assure all contents are
received. If something is not in your bid packet, or if you have questions pertaining to this bid,
contact at 205-921-1903.
The Marion County Board of Education reserves the right to reject any or all bids and to waive
informalities.
Sincerely,
Dr. Patrick Sutton, Superintendent
Marion County Schools
Jennifer Roberts, Child Nutrition Director
Marion County Schools
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Table of Contents
CNP Bid Bread 26-04
Sealed bids will be received at the Marion County Board of Education,188 Winchester Drive, Hamilton, AL
35570 by 11:00am, Friday, May 22, 2026 and then publicly opened and read for the CNP Bid-Bread 2027
bid.
Letter
Page _1__
Table of Contents
Page _2__
Invitation to Bid
Page _3_
Proof of Insurance
Page _5__
Instruction to Bidders
Page _6__
Special Bid Instructions
Page_ 11__
Required Federal Provisions
Page _12_
Delivery Address/Points of Contact (see attachments)
Page _16_
Bid Specifications/Proposal Form
Page _19_
Vendor Certification
Page _21
Owner Disclosure Certificate
Page _22_
Non-Collusive Bidding Certificate
Page _24
References
Page _25_
Certification of Compliance with Specifications
Page _26_
Certification Regarding Drug Free Workplace
Page _27_
USDA Form AD-1048
Page _30
Certification of Debarment, Suspension, etc.
Page _30
Memo regarding HB56- AL Immigration Law Compliance
Page _32_
Affidavit of Alabama Immigration Compliance- Subcontractor Page _33_
Child Nutrition Program Federal Acts
Page _36
E-Verify Certification Form on file as required by school board
All bolded items listed above must be returned with the bid.
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Invitation to Bid
Bread Products Bid 2026
The Marion County Board of Education will accept bids for the following food for the school system’s Child Nutrition
Program, according to the specifications outlined in this bid request:
Item Bread Products Bid
The bid opening will be held on Friday, May 22, 2026. Bids may be mailed to the attention of Jennifer Roberts, CNP
Director, Marion County Schools, 188 Winchester Drive, Hamilton, AL 35570, or hand-delivered at the bid opening.
Bids will be publicly opened and read promptly at 11:00 am CST on May 22, 2026. No bids will be accepted once the
opening begins. Please note any requirements listed on the response form and bid specification sheet.
The Marion County Board of Education reserves the right to award the bid based on budgetary limits approved by the
Alabama State Department of Education.
Bidders are to use the bid response forms included in this packet and guarantee the quality of work to meet or exceed
expectations outlined in this bid request.
Each party shall follow the procedure outlined below to terminate this contract. All transactions shall be sent by
Registered or Certified mail.
Step 1: Issue warning letter and outline violations and length of time allowed to correct the problem.
Step 2: Issue a letter of intent to cancel the contract if the problem is not resolved by a given date.
Step 3: Issue letter to cancel contract.
It is not the policy of the Marion County Board of Education to purchase on the basis of low bid only. Quality,
conformity with specifications, purpose for which required, terms of delivery, transportation charges, and dates of
delivery are factors which may be used to determine the low responsible bidder. Bidders must abide by the provisions
of the Americans with Disabilities Act of 1990 in order to provide goods or services to the Marion County Board of
Education.
Section 9 of the Alabama Immigration Act No. 2011-535 (http://www.ago.state.al.us/File-Immigration-AL-Law-2011-
535) requires contractors provide the Alabama Department of Education with an Affidavit of Immigration
Compliance and the contractor’s E-Verify Memorandum of Understanding as a condition of the award of any
contract. These two documents must be included with the bid. If you do not believe these requirements are applicable
to your entity, include an explanation justifying such exemption. A contractor can obtain the E-Verify Memorandum of
Understanding upon completion in the E-Verify enrollment process located at the federal website www.dhs.gov/e-
verify.
All items in the bid shall be awarded to one vendor on the basis of lowest total price with all standards of quality for
each item as described being met. Bidder is to quote prices on all items listed. A bid that does not contain a price for
each item may not be considered.
Payment will be made by the school system upon receipt of invoice, inspection, and acceptance by a designated
employee of the representative of the West Alabama Consortium.
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.
The Marion County Board of Education reserves the right to reject any and all bids and to award the bid in a manner
deemed to be in the best interests of the West Alabama Consortium. In the event that any provisions of the bid award
or written contracts emanating from the award is in conflict with Alabama’s bid law, the bid award and resultant contract
are declared null and void.
The vendor’s representative must complete and sign the attached Itemized List Bid Proposal form, Vendor Certification
page, and the form titled “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion –
Lower Tier Transactions.”
Envelopes containing bids should be sealed and clearly marked on the outside, CNP Bread Bid 26-04 due by 11:00
am, May 22, 2026. Bids should be mailed to Jennifer Roberts, CNP Director, Marion County Board of Education, 188
Winchester Drive, Hamilton, AL 35570.
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INSURANCE
The Contractor must maintain throughout the life of this contract and pay for professional liability insurance
covering errors, omissions or negligent acts with limits of not less than $3,000,000. Coverage must include
contractual liability. When policies are renewed or replaced, the policy retroactive date must coincide with,
or precede start of work on this agreement. A claims-made policy which is not renewed or replaced, must
have an extended reporting period of two (2) Years. Additionally, the contractor shall procure and maintain
against claims under the Worker's Compensation Act and from claims for damage because of bodily injury
to others (including employees of the districts), death to others, damage to the property of others, and claims
for damages arising during the performance of the contract whether caused by him or anyone directly or
indirectly employed by him. The limits of liability insurance shall not be less than $1,000,000 per
occurrence/$3,000,000aggregate Commercial General Liability, $1,000,000 Automobile Liability. The
certificate of insurance shall be made in favor of and unconditionally named as an additional insured, "The
Board of Education." The certificate of insurance must be provided with this RFP/bid.
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This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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