Purchase of Ballasts and Capacitors on an Annual Contract

PA046-21 Page 1
June 2, 2026
INFORMAL WRITTEN QUOTE
PA028-26
Gwinnett County is soliciting competitive informal written Quotes from qualified suppliers for the
Purchase of Ballasts and Capacitors on an Annual Contract with four (4) renewal options for the
Gwinnett County Parks and Recreation Department.
Quotes should be typed or submitted in ink and returned to the Attention of Casey Beauston,
Purchasing Associate III. Quotes should be received by 3:00 P.M. on June 12, 2026, via email at
casey.beauston@gwinnettcounty.com or sent to the Gwinnett County Financial Services - Purchasing
Division - 2nd Floor, 75 Langley Drive, Lawrenceville, Georgia 30046.
Questions regarding quotes should be directed to Casey Beauston via e-mail at
casey.beauston@gwinnettcounty.com or calling 770-822-7995 by 3:00 P.M. on June 8, 2026. Quotes
are legal and binding upon the bidder when submitted.
Gwinnett County does not discriminate on the basis of disability in the admission or access to its
programs or activities. Any requests for reasonable accommodations required by individuals to
fully participate in any open meeting, program or activity of Gwinnett County Government should
be directed to the ADA Coordinator at the Gwinnett County Justice and Administration Center, 770-
822-8165.
The written Quote documents supersede any verbal or written prior communications between the
parties.
Award will be made to the supplier submitting the lowest responsive and responsible quote. Gwinnett
County reserves the right to reject any or all quotes, to waive technicalities, and to make an award
deemed in its best interest. Quotes may be split or awarded in entirety. Gwinnett County reserves the
option to negotiate terms, conditions, and pricing with the lowest responsive, responsible bidder(s) at
its discretion.
Award notification will be posted after award on the County website, www.gwinnettcounty.com,
and companies submitting a quote will be notified via email.
We look forward to your quote and appreciate your interest in Gwinnett County.
Casey Beauston, CPPB
Purchasing Associate III
The following pages should be returned with your quote:
Quote Schedule, Pages 3-4
References, Page 5

PA028-26 Page 2
PURCHASE OF BALLASTS AND CAPACITORS ON AN ANNUAL CONTRACT
I. GENERAL REQUIREMENTS
A. Scope
Gwinnett County is seeking competitive informal quotes from qualified suppliers to provide ballasts and
capacitors for the Gwinnett County Department of Parks and Recreation.
B. Quantities
The estimated annual quantity shown on the Quote Schedule is based upon anticipated usage. The
County may purchase more or less depending on requirements. Items will be ordered on an "as-needed"
basis with no minimum quantity.
C. Delivery
Unit prices must include all shipping, handling, and delivery charges. Shipping is FOB destination to
address specified on Quote Schedule.
D. Samples
Gwinnett County reserves the right to request samples of any/all items on Quote Schedule for
evaluation purposes. Samples are to be provided within five (5) business days of request. Failure to
provide samples for evaluation purposes within the time specified may result in rejection of quote.
Samples must be furnished at supplier's expense.
E. Brand Name
The use of brand name is not for restrictive purposes or to limit competition, but to assist suppliers in
determining the standard of quality and basis of design Gwinnett County is seeking. It shall be
understood that items equaling or surpassing the quality level are also acceptable. Gwinnett County
shall be the sole determinant of acceptability of all approved equivalents. It is the supplier's
responsibility to prove equivalent products equal or exceed the quality level of the product(s) specified.

PA028-26 Page 3
FAILURE TO RETURN THIS PAGE AS PART OF YOUR QUOTE DOCUMENT MAY RESULT IN QUOTE BEING
DEEMED NON-RESPONSIVE.
QUOTE SCHEDULE
Delivery is F.O.B. destination, prepaid and allowed to: Gwinnett County Parks Operations Center, 352 Hosea Road,
Lawrenceville, GA 30046
APPROX.
MFG. NAME DELIVERY TOTAL
ITEM # ANNUAL DESCRIPTION UNIT PRICE
& NO. A.R.O. PRICE
QTY.
Ballast, 1500W, Metal Halide 480V
M48, Advance Brand
1. 200 EA $ $
ADV71A67842001, or approved
equivalent
Capacitor, used for 1500W Metal
Halide Lamp-480V, Aerovox
2. 200 EA $ $
Z74S5232NN, or approved
equivalent
QUOTE TOTAL $
NOTE:
1. Unit Price MUST include ALL charges, including delivery. The awarded supplier shall coordinate delivery with
Parks and Recreation.
2. Delivery must be made between 7:00 A.M. and 5:00 P.M. Monday- Friday excluding Holidays.
COMPANY NAME ____________________________________________________________________

PA028-26 Page 4
FAILURE TO RETURN THIS PAGE AS PART OF YOUR QUOTE DOCUMENT MAY RESULT IN QUOTE BEING
DEEMED NON-RESPONSIVE.
QUOTE SCHEDULE CONTINUED
Gwinnett County requires pricing to remain firm for the duration of the initial term of the contract. Failure to hold firm pricing
for the initial term of the contract will be sufficient cause for Gwinnett County to declare quote non-responsive. Contract to
begin upon notification of award.
Unless otherwise noted, quoted prices will remain firm for four (4) additional one-year periods. If a percentage
increase/decrease is a part of the renewal options, please note this in the space provided together with an explanation.
Renewal Option 1: % Increase % Decrease Explanation
Renewal Option 2: % Increase % Decrease Explanation
Renewal Option 3: % Increase % Decrease Explanation
Renewal Option 4: % Increase % Decrease Explanation
Certification of Non-Collusion in Quote Preparation
Signature Date
The undersigned acknowledges receipt of the following addenda, listed by number and date appearing on each:
Addendum No. Date Addendum No. Date
In compliance with the attached specifications and the Instructions for Vendors, the undersigned offers and agrees, within
ninety (90) days of the date of quote opening, to furnish any or all of the items upon which prices are quoted, at the price set
opposite each item, delivered to the designated point(s) within the time specified in the fee schedule. By submission of this
quote, I understand that Gwinnett County uses Electronic Payments for remittance of goods and services. Vendors should
select their preferred method of electronic payment upon notice of award. For more information on electronic payments,
please refer to the Electronic Payment information in the Instructions for Vendors.
Legal Business Name
Address
Does your company currently have a location within Gwinnett County? Yes No
Representative Signature
Print Authorized Representative's Name
Telephone Number Fax Number
E-Mail Address

PA028-26 Page 5
FAILURE TO RETURN THIS PAGE AS PART OF YOUR QUOTE DOCUMENT MAY RESULT IN REJECTION OF QUOTE
REFERENCES
Gwinnett County requests a minimum of three (3) references where work of a similar size and scope has been
completed.
Note: References should be customized for each project, rather than submitting the same set of references for every project
bid. The references listed should be of similar size and scope of the project being bid on. Do not submit a project list in lieu of
this form.
1. Company Name
Brief Description of Project
Completion Date
Contract Amount $ Start Dates
Contact Person Telephone
E-Mail Address
2. Company Name
Brief Description of Project
Completion Date
Contract Amount $ Start Date
Contact Person Telephone
E-Mail Address
3. Company Name
Brief Description of Project
Completion Date
Contract Amount $ Start Date
Contact Person Telephone
E-Mail Address
COMPANY NAME ____________________________________________________________________

FAILURE TO RETURN THIS PAGE MAY RESULT IN REMOVAL OF YOUR COMPANY FROM COMMODITY LISTING.
Buyer Initials: CB
IF YOU DESIRE TO SUBMIT A "NO BID" IN RESPONSE TO THIS PACKAGE, PLEASE INDICATE BY
CHECKING ONE OR MORE OF THE REASONS LISTED BELOW AND EXPLAIN.
Do not offer this product or service; remove us from your bidder's list for this item only.
Specifications too "tight"; geared toward one brand or manufacturer only.
Specifications are unclear.
Unable to meet specifications
Unable to meet bond requirements
Unable to meet insurance requirements
Our schedule would not permit us to perform.
Insufficient time to respond.
Other
COMPANY NAME
AUTHORIZED REPRESENTATIVE
SIGNATURE

GWINNETT COUNTY
DEPARTMENT OF FINANCIAL SERVICES PURCHASING
GENERAL INSTRUCTIONS FOR VENDORS,
TERMS AND CONDITIONS
***ATTENTION***
FAILURE TO RETURN THE FOLLOWING DOCUMENTS MAY RESULT IN SUBMITTAL BEING DEEMED
NON-RESPONSIVE AND AUTOMATIC REJECTION. THE COUNTY SHALL BE THE SOLE DETERMINANT
OF TECHNICALITY VERSUS NON-RESPONSIVE SUBMITTAL:
1. FAILURE TO USE COUNTY FEE SCHEDULE.
2. FAILURE TO RETURN OR ACKNOWLEDGE APPLICABLE COMPLIANCE/SPECIFICATION
SHEETS.
3. FAILURE TO RETURN OR ACKNOWLEDGE APPLICABLE ADDENDA.
4. FAILURE TO PROVIDE INFORMATION OR ALTERNATES OR EQUIVALENTS.
5. FAILURE TO PROVIDE BID BOND, WHEN REQUIRED, WILL RESULT IN SUBMITTAL BEING
DEEMED NON-RESPONSIVE AND AUTOMATIC REJECTION. BID BONDS ARE NOT REQUIRED ON
ALL SOLICITATIONS. BOND REQUIREMENTS ARE CLEARLY STATED ON THE INVITATION
PAGE. IF CLARIFICATION IS NEEDED, CONTACT THE PURCHASING ASSOCIATE LISTED IN THE
INVITATION. IF BONDS ARE REQUIRED, FORMS WILL BE PROVIDED IN THIS SOLICITATION
DOCUMENT.
6. FAILURE TO PROVIDE CONTRACTOR AFFIDAVIT AND AGREEMENT, WHEN REQUIRED, MAY
RESULT IN SUBMITTAL BEING DEEMED NON-RESPONSIVE AND REJECTED. THE
CONTRACTOR AFFIDAVIT AND AGREEMENT IS NOT REQUIRED ON ALL SOLICITATIONS. IF
CLARIFICATION IS NEEDED, CONTACT THE PURCHASING ASSOCIATE LISTED IN THE
INVITATION.
7. FAILURE TO PROVIDE AN ETHICS AFFIDAVIT WHEN REQUIRED MAY RESULT IN SUBMITTAL
BEING DEEMED NON-RESPONSIVE AND REJECTED. THE ETHICS AFFIDAVIT IS REQUIRED ON
ALL FORMAL SOLICITATIONS OVER $100,000.00. IF CLARIFICATION IS NEEDED, CONTACT
THE PURCHASING ASSOCIATE LISTED IN THE INVITATION.
GENERAL INSTRUCTIONS FOR VENDORS 1 | 11

GWINNETT COUNTY
DEPARTMENT OF FINANCIAL SERVICES PURCHASING
GENERAL INSTRUCTIONS FOR VENDORS,
TERMS AND CONDITIONS
I. PREPARATION OF SUBMITTAL
A. Each vendor shall examine the drawings, specifications, schedule, and all instructions. Failure to
do so will be at the vendor's risk, as the vendor will be held accountable for their submittal.
B. Each vendor shall furnish all information required by the solicitation form or document. Each
vendor shall sign the submittal and print or type his or her name on the fee schedule. The person
signing the submittal should initial erasures or other changes. An authorized agent of the vendor
must sign the submittal.
C. Fee schedule pricing should only have two decimal places unless otherwise stated. In the event
of a calculation error in total price, the unit pricing prevails.
D. Except for solicitations for the sale of real property, individuals, firms, and businesses seeking an
award of a Gwinnett County contract may not initiate or continue any verbal or written
communications regarding a solicitation with any County officer, elected official, employee, or
other County representative other than the Purchasing Associate named in the solicitation
between the date of the issuance of the solicitation and the date of the final award. The
Purchasing Director will review violations. If determined that such communication has
compromised the competitive process, the offer submitted by the individual, firm, or business
may be disqualified from consideration for award. Solicitations for the sale of real property may
allow for verbal or written communications with the appropriate Gwinnett County representative.
E. Sample contracts (if pertinent) are attached. These do NOT have to be filled out with the submittal
but are contained for informational purposes only. If awarded, the successful vendor(s) will be
required to execute these documents prior to County execution.
F. Effective July 1, 2013 and in accordance with the Georgia Illegal Immigration Reform
Enhancements for 2013, an original signed, notarized, and fully completed Contractor Affidavit
and Agreement should be included with vendor's submittal, if the solicitation is for the physical
performance of services for all labor or service contract(s) that exceed $2,499.99 (except for
services performed by an individual who is licensed pursuant to Title 26, Title 43, or the State Bar
of Georgia). Failure to provide the Contractor Affidavit and Agreement with your submittal may
result in being deemed non-responsive and automatic rejection.
II. DELIVERY
A. Each vendor should state time of proposed delivery of goods or services.
B. Words such as "immediate", "as soon as possible," etc. should not be used. The known earliest
date or the minimum number of calendar days required after receipt of order (delivery A.R.O.)
should be stated. If calendar days are used, include Saturday, Sunday, and holidays in the number.
III. EXPLANATION TO VENDORS
Any explanation desired by a vendor regarding the meaning or interpretation of the solicitation,
drawings, specifications, etc. must be requested by the question cutoff deadline stated in the
solicitation for a reply to reach all vendors before the deadline of the solicitation. Any information
given to a prospective vendor concerning a solicitation will be furnished to all prospective vendors as
an addendum to the solicitation if such information is necessary or if the lack of such information
would be prejudicial to uninformed vendors. The written solicitation documents supersede any verbal
or written communications between the parties. Receipt of addenda should be acknowledged in the
GENERAL INSTRUCTIONS FOR VENDORS 2 | 11

GWINNETT COUNTY
DEPARTMENT OF FINANCIAL SERVICES PURCHASING
GENERAL INSTRUCTIONS FOR VENDORS,
TERMS AND CONDITIONS
submittal. It is the vendor's responsibility to ensure they have all applicable addenda prior to their
submittal. This may be accomplished by contacting the assigned Purchasing Associate prior to the
submittal or visiting GwinnettCounty.com.
IV. SUBMISSION OF FORMAL OFFERS/SUBMITTALS
A. Formal bid and proposal submittals shall be enclosed in a sealed package or envelope, addressed
to the Gwinnett County Purchasing Division with the name of the vendor, the date and hour of
opening, and the solicitation number on the face of the package or envelope. Facsimile or emailed
submittals will not be considered. Any addenda should be enclosed in the sealed envelopes as
well.
B. ADD/DEDUCT: Add or deduct amounts indicated on the outside of the envelope are allowed and
will be applied to the lump sum amount. Amount shall be clearly stated and should be initialed by
an authorized representative.
C. Samples of items, when required, must be submitted within the time specified and, unless
otherwise specified by the County, at no expense to the County. Unless otherwise specified,
samples will be returned at the vendor's request and expense, if items are not destroyed by
testing.
D. Items offered must meet required specifications and must be of a quality that will adequately
serve the use and purpose for which intended.
E. Full identification of each item submitted, including brand name, model, catalog number, etc.
must be furnished to identify exactly what the vendor is offering. Manufacturer's literature may
be furnished, but vendor should not submit excessive marketing material.
F. The vendor must certify that items to be furnished are new and that the quality has not
deteriorated to impair its usefulness.
G. Unsigned submittals will not be considered except in cases where it is enclosed with other
documents that have been signed. The County will determine acceptability in these cases.
H. Gwinnett County is exempt from federal excise tax and Georgia sales tax regarding goods and
services purchased directly by Gwinnett County. Vendors are responsible for federal excise tax
and sales tax, including taxes for materials incorporated in county construction projects. Vendors
should contact the State of Georgia Sales Tax Division for additional information. Agreements
were there is a cost-plus mark-up, mark-up will not be paid on taxes.
I. Information submitted by a vendor in the solicitation process shall be subject to disclosure after
the public opening in accordance with the Georgia Open Records Act.
V. WITHDRAWAL DUE TO ERRORS
Vendors must give Gwinnett County Purchasing Division written notice within two (2) business days
of completion of the opening stating that they wish to withdraw their submittal without penalty for an
obvious clerical or calculation error. Submittal may be withdrawn from consideration if the price was
substantially lower then the other submittals due solely to a mistake therein, provided pricing was
submitted in good faith, and the mistake was a clerical mistake as opposed to a judgment mistake
and was due to an unintentional arithmetic error on an unintentional omission of a quantity of work,
labor, or material made directly in the compilation of the submittal. The unintentional arithmetic error
or omission can be clearly proven through inspection of the original work papers, documents, and
GENERAL INSTRUCTIONS FOR VENDORS 3 | 11

GWINNETT COUNTY
DEPARTMENT OF FINANCIAL SERVICES PURCHASING
GENERAL INSTRUCTIONS FOR VENDORS,
TERMS AND CONDITIONS
materials used in preparing the submittal sought to be withdrawn. The vendor's original work papers
shall be the sole acceptable evidence of error and mistake if a vendor elects to withdraw their
submittal. If a quote or bid submittal is withdrawn under the authority of this provision, the lowest
remaining responsive offer shall be deemed to be low bid. No vendor who is permitted to withdraw
their submittal shall, for compensation, supply any material or labor or perform any subcontract or
other work agreement for the person or firm to whom the contract is awarded or otherwise benefit,
directly or indirectly, from the performance of the project for which the withdrawn bid or proposal
was submitted.
Vendors who fail to request withdrawal by the required forty-eight (48) hours may automatically
forfeit bid bond if a bond was required. Bid may not be withdrawn otherwise.
Withdrawal is not automatically granted and will be allowed solely at Gwinnett County's
discretion.
VI. TESTING AND INSPECTION
Since tests may require several days for completion, the County reserves the right to use a portion of
any supplies before the results of the tests are determined. Cost of inspections and tests of any item
that fails to meet the specifications, shall be borne by the vendor.
VII. F.O.B. POINT
Unless otherwise stated in the request for invitation and any resulting contract, or unless qualified by
the vendor, items shall be shipped F.O.B. Destination, Freight Prepaid, and Allowed. The seller shall
retain title for the risk of transportation, including the filing for loss or damages. The invoice covering
the items is not payable until items are delivered and contract of carriage has been completed. Unless
the F.O.B. clause states otherwise, the seller assumes transportation and related charges either by
payment or allowance.
VIII. PATENT INDEMNITY
The vendor guarantees to hold the County, its agents, officers, or employees harmless from liability
of any nature or kind for use of any copyrighted or uncopyrighted composition, secret process,
patented, or unpatented invention, articles, or appliances furnished or used in the performance of the
contract, for which the vendor is not the patentee, assignee, or licensee.
IX. BID BONDS AND PAYMENT AND PERFORMANCE BONDS (IF REQUIRED, FORMS WILL BE PROVIDED
IN THIS DOCUMENT)
A five percent (5%) bid bond, a one hundred percent (100%) performance bond, and a one hundred
percent (100%) payment bond must be furnished to Gwinnett County for any solicitation as required
in the solicitation package or document. Failure to submit a bid bond with the proper rating will result
in submittal being deemed non-responsive. Bonding company must be authorized to do business in
Georgia by the Georgia Insurance Commission, listed in the Department of the Treasury's publication
of companies holding certificates of authority as acceptable surety on Federal bonds and as
acceptable reinsuring companies, and have an A.M. Best rating as stated in the insurance
requirement of the solicitation. The bid bond, payment bond, and performance bond must have the
proper A.M. Best rating as stated in the solicitation document.
GENERAL INSTRUCTIONS FOR VENDORS 4 | 11