Purchase of Admissions Promotional Items Blanket Bid

Agency:	State Government of Louisiana
State:	Louisiana
Type of Government:	State & Local
NAICS Category:	541890 - Other Services Related to Advertising
Posted Date:	Mar 20, 2026
Due Date:	Apr 15, 2026
Solicitation No:	50012-646-26
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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INVITATION TO BID

DO NOT SHIP BASED UPON THIS BID

Bid Number: 50012-646-26

Bid Title:

Purchase of Admissions Promotional Items Blanket Bid

Return this SIGNED form to:

Louisiana Tech University

Oﬃce of Purchasing

PO Box 3157

208 Keeny Circle, RM 408

Ruston, Louisiana 71272

Bid Schedule:

Pre-Bid Conference:

N/A

Bid Submission Deadline / Opening:

April 15, 2026 @ 2:00 PM

Bidder agrees to comply with all

conditions below and attached to this

request.

Prices are to be complete and the

FOB point is to be Louisiana Tech

University unless otherwise speciﬁed.

Bidder Information: (Bidder to provide all required information)

(Full Company Name)

(Full Street or Mailing Address)

(City)

(State)

(Zip)

(Phone)

(Email)

(Fax)

(Company Quote Number if Applicable)

PRICES MUST BE FIRM FOR AT LEAST 30 DAYS FROM BID OPENING DATE

FAILURE TO SIGN BELOW IN INK SHALL DISQUALIFY BID

Typed or Printed Name / Title

Authorized Signature

The Louisiana Tech University Oﬃce of Purchasing is seeking SEALED BIDS for the following:

Purchase of Admissions Promotional Items Blanket Bid

* No bid bond is required for this solicitation *

** This solicitation will result in the issuance of a blanket purchase order covering the time period from July 1, 2026 to June 30, 2027. Items

will be ordered on an as-needed basis **

**See Attached Bid Speciﬁcations for additional details**

ALL BIDS MUST BE RETURNED TO THE LOUISIANA TECH UNIVERSITY OFFICE OF PURCHASING VIA MAIL OR IN PERSON.

The Bidder is solely responsible for ensuring that its courier service provider makes inside deliveries to our physical location. Louisiana Tech

University is not responsible for any delays caused by the bidder’s chosen means of delivery.

For questions regarding speciﬁcations, please contact the Oﬃce of Purchasing at 318-257-4205 or purchasing@latech.edu. Please ensure that

the above bid number appears on all communications.

IMPORTANT: If bidding other than requested brand and product number (or style), enclose suﬃcient literature to determine compliance with speciﬁcations. Failure to comply with this

request may eliminate your bid from consideration. Any manufacturer’s names, trade names, brand names, or catalog numbers used in the speciﬁcations are for the purpose of describing

and establishing general quality levels. Such references are not intended to be restrictive. Bids will be considered for any brand which meets or exceeds the quality of the speciﬁcations

listed for any items.

PUR2526028 Rev. 06/12/2025

The Louisiana Tech University Oﬃce of Purchasing is now accepting Sealed Bid solicitations for the Purchase of

Admissions Promotional Items Blanket Bid.

Pricing quoted shall remain valid for the time period July 1, 2026 to June 30, 2027. This solicitation will result in the

issuance of a blanket purchase order covering the time period July 1, 2026 to June 30, 2027. Items will be ordered on an

‘as-needed’ basis during the above listed timeframe. Quantities listed for each item are for purposes of allowing vendors

to provide per unit pricing. The purchase of items or quantities is not guaranteed. The University will purchase items on

an ‘as-needed’ basis and in quantities that best ﬁt the needs of the University.

Unless otherwise stated in the item description, the University will provide to the Awarded Vendor all artwork for any

item(s) ordered in Illustrator or PDF format. The Awarded Vendor shall provide a production photograph or video of the

product to the University for approval PRIOR to production or shipment.

Vendors are to submit pricing for the quantities listed in this solicitation. Vendors shall not change or adjust quantities

provided on this solicitation. Vendors are to provide per unit pricing which shall include all costs associated with the

production, importation, and shipping of the ﬁnal product to the University. This shall include, but not be limited to

artwork, setup fees, shipping, handling, customs clearance fees, customs broker fees, document fees, taxes, or duties.

Vendors shall not include these fees on a separate line item on this Invitation to Bid, nor shall the Awarded Vendor include

on any invoice to the University separate charges for the aforementioned items.

The University reserves the right to reject any item or bid. The University also waives any informalities in the bidding

process. This solicitation may be awarded by individual item, in groups, or in total; whichever is in the best interest of the

University. Awarding will be based upon lowest overall pricing for an individual item. Item quantities will not be split

between separate vendors.

Vendors are encouraged to submit pricing on each item they are able to provide. Vendors are not required to provide

pricing on each and every item on this solicitation. If a vendor does provide pricing for an item, then pricing shall be

provided for ALL quantity options. Failure to provide pricing on all quantity options will result in the vendor’s bid for that

item being deemed as non-responsive.

Images of the requested items are provided for vendor reference. The images are for reference only, but represent the

style and model of the items requested. Actual artwork may be diﬀerent from the provided images.

Items 14 -16 require vendors to submit a physical sample. These samples do not require University branding, but must

represent the quoted item. Vendors who fail to submit samples for items 14, 15 and / or 16 will cause their pricing for

those items to not be considered for awarding purposes.

Vendors shall complete all pages of this Invitation to Bid, including the printed name and signature of the person

submitting the quotation and pricing on the Schedule of Items page. Bid received without this information shall be

deemed as non-responsive. Vendors are encouraged to include their own quote for an explanation of your proposed

items, BUT this vendor quote shall not be a substitute for this completed Invitation to Bid Form.

PUR2526028 Rev. 06/12/2025

Schedule of Items

page 3

Bid Number: 50012-646-26

Bid Title: Purchase of Admissions Promotional Items Blanket Bid

IMPORTANT: If bidding other than requested brand and product number (or style), enclose suﬃcient literature to determine compliance with speciﬁcations. Failure to comply with this request

may eliminate your bid from consideration. Any manufacturer’s names, trade names, brand names, or catalog numbers used in the speciﬁcations are for the purpose of describing and

establishing general quality levels. Such references are not intended to be restrictive. Bids will be considered for any brand which meets or exceeds the quality of the speciﬁcations listed for

any items.

Vendors shall complete all pages of this Invitation to Bid, including the printed name and signature of the person submitting the quotation and pricing on the Schedule of Items page. Bids

received without this information shall be deemed as non-responsive.

Item Description

Custom Vehicle Air Freshener

Quantity Unit Price Total Price

Item Description: Custom-designed paper air freshener in the shape of the University logo or mascot

Material: High-quality absorbent paperboard

Size: Custom die-cut in the shape of the University logo and/or mascot with a maximum size of 4" x 4"

1 Thickness: Approximately 1.6mm in thickness

Fragrance: Final scent selection will be determined upon award

Hanging Method: Pre-installed elastic string or plastic loop for easy hanging

Printing and Branding: Full-color imprint on both sides of the air freshener using a high-resolution printing

process. The provided design will include University logo and/or mascot in PMS 1797 Red and PSM 287 Blue

Packaging Requirements: Individually sealed in a clear, airtight poly bag to retain fragrance

Option #1

1000 ea

Option #2

2000 ea

Option #3

3000 ea

Campus Visit Bags (plastic)

Item Description: White plastic bag / sack with PMS 287 Blue imprint

Product Color: White

Ink: PMS 287 Blue, printed on one (1) side. Imprint (logo and URL) to be 8" x 8"

Size: 12" Wide x 16" Height x 3" Depth

Product Particulars: White biodegradable and reusable plastic bag with die-cut handles; ﬂexo ink (imprint with

Flexography) 2.5 mil low density ﬁlm thickness and fold over reinforced handle style. Must be CPSIA

compliant.

Option #1

5000 ea

Option #2

10000 ea

Coaster

Item Description: Four (4) inch round super absorbent natural stoneware coaster

Product Color: White

Ink: 2-spots, PMS 1797 Red and PMS 287 Blue or 4c process that equates to these PMS colors

Size: Four (4) inch round

Final Output: Image needs to ﬁll an area no less than 3.75" (almost edge to edge). Ink / image to be part of the

stone, not shiny or raised print in the stone; not on top. Must have cork on bottom of stone. Individually

packaged / boxed.

Option #1

250 ea

Option #2

Mini Credit Card Shaped Antibacterial Hand Sanitizer Spray

Item Description: Compact, credit card-shaped antibacterial hand sanitizer spray

Material: Durable plastic container

Sanitizer Volume: 0.68 oz (20 ml)

4 Scent: Light, clean scent or unscented

Color: PMS 287 Blue container

Size: Approximately 3.5" Width x 2.25" Height x 0.25" Depth

Printing and Branding: Full-color direct imprint on the front of the container

Packaging Requirements: Do not individually package item

Option #1

500 ea

1000 ea

Option #2

2500 ea

Option #3

5000 ea

PUR2526028 Rev. 06/12/2025

Schedule of Items

page 4

Bid Number: 50012-646-26

Bid Title: Purchase of Admissions Promotional Items Blanket Bid

IMPORTANT: If bidding other than requested brand and product number (or style), enclose suﬃcient literature to determine compliance with speciﬁcations. Failure to comply with this request

may eliminate your bid from consideration. Any manufacturer’s names, trade names, brand names, or catalog numbers used in the speciﬁcations are for the purpose of describing and

establishing general quality levels. Such references are not intended to be restrictive. Bids will be considered for any brand which meets or exceeds the quality of the speciﬁcations listed for

any items.

Vendors shall complete all pages of this Invitation to Bid, including the printed name and signature of the person submitting the quotation and pricing on the Schedule of Items page. Bids

received without this information shall be deemed as non-responsive.

Item Description

Antibacterial Hand Sanitizer Spray

Item Description: Pocket-sized antibacterial hand sanitizer spray

Container Material: Durable plastic

Sanitizer Volume: 10 ml (0.34 oz)

Scent: Light, clean scent or unscented

Color: PMS 287 Blue

Size: Approximately 5.75" Height x 0.625" Diameter

Printing and Branding: Full-color direct imprint on the barrel of the container

Imprint Area: Approximately 2.5" Width x 1.25" Height

Packaging Requirements: Do not individually package item

Option #1

Option #2

Option #3

Jar Opener (jumbo circle)

Item Description: Large rubber EZ Vinyl grip jar opener with textured grip surface

Color: PMS 287 Blue or closest possible match

Imprint: White and PMS 1797 Red, prints two (2) color on one (1) side (logo and URL)

Size: Approximately 5.75" diameter

Packaging Requirements: Do not individually package item

Option #1

Option #2

Option #3

Can Koozie

Item Description: 5 mm thick foam laminated with cloth on the inside and outside. Collapsible pocket

Color: PMS 287 Blue

Imprint: White and PMS 1797 Red 2-color print on one (1) side, 3" x 3" imprint area

Size: Fits standard 12 oz can, ﬂat dimensions 4" x 4" not including bottom

Packaging Requirements: Do not individually package item

Lanyards

Item Description: Woven lanyard

Color: PMS 287 Blue

8 Size: 5/8" Width x 36" Length

Imprint: White printing on one (1) side

Clasp: Lobster claw, sliver in color, with NO clear badge holder

Packaging Requirements: Do not individually package item

Option #1

Option #2

Jumbo Magnetic Memo Clip

Item Description: PVC plastic heavy-duty spring loaded hinge, jumbo magnetic memo clip holder with strong

grip and high intensity magnet

Color: PMS 287 Blue or closest possible match

Size: Approximately 3.375" Width x 1.25" Length

Packaging Requirements: Do not individually package item

Option #1 - one (1) color item with white imprint on one side

Option #2 - one (1) color item with white imprint on one side

Option #3 - one (1) color item with white imprint on one side

Option #4 - one (1) color item with two (2) color (white and PMS 1797 Red) imprint on one side

Option #5 - one (1) color item with two (2) color (white and PMS 1797 Red) imprint on one side

Option #6 - one (1) color item with two (2) color (white and PMS 1797 Red) imprint on one side

Quantity Unit Price Total Price

1000 ea

2500 ea

5000 ea

250 ea

500 ea

1000 ea

5000 ea

3000 ea

5000 ea

250 ea

500 ea

1000 ea

250 ea

500 ea

1000 ea

PUR2526028 Rev. 06/12/2025

Schedule of Items

page 5

Bid Number: 50012-646-26

Bid Title: Purchase of Admissions Promotional Items Blanket Bid

IMPORTANT: If bidding other than requested brand and product number (or style), enclose suﬃcient literature to determine compliance with speciﬁcations. Failure to comply with this request

may eliminate your bid from consideration. Any manufacturer’s names, trade names, brand names, or catalog numbers used in the speciﬁcations are for the purpose of describing and

establishing general quality levels. Such references are not intended to be restrictive. Bids will be considered for any brand which meets or exceeds the quality of the speciﬁcations listed for

any items.

Vendors shall complete all pages of this Invitation to Bid, including the printed name and signature of the person submitting the quotation and pricing on the Schedule of Items page. Bids

received without this information shall be deemed as non-responsive.

Item Description

Magnetic Name Badges with Logo

Item Description: Plastic name badge with rounded corners, approximately 1/16" thick, magnetic back

attachment

Engraving: Screen print Louisiana Tech University 'State T' logo in upper left corner. Three (3) lines of engraving

to the right of the logo (for ﬁrst and last name) and either 'Louisiana Tech University' or department name

Size: Approximately 2" Height x 3.5" Width

Color: White with PMS 1797 Red underlay

Special Instructions: Keep badges in stock and engrave names as needed.

Mugs

Item Description: Ceramic mug with C-shaped handle

Size: approximately 3.15" Width x 3.75" Length, 11 oz

Material: Stoneware

Option #1 - White mug with two (2) color printing (PMS 1797 and PMS 287)

Quantity

600 ea

288 ea

Unit Price Total Price

Option #2 - White mug with two (2) color printing (PMS 1797 and PMS 287)

576 ea

Option #3 - White mug with two (2) color printing (PMS 1797 and PMS 287)

1008 ea

Option #4 - PMS 287 Blue mug with two (2) color printing (White and PMS 1797)

288 ea

Option #5 - PMS 287 Blue mug with two (2) color printing (White and PMS 1797)

576 ea

Option #6 - PMS 287 Blue mug with two (2) color printing (White and PMS 1797)

Notebook

Item Description: Soft Touch Notebook with elastic band and ribbon bookmark. Soft touch PVC cover.

Approximately eighty (80) lined sheets (not reﬁllable and NOT spiralbound)

12 Color: PMS 287 Blue or closest match

Ink: Two (2) color (White and PMS 1797 Red) printing

Size: Approximately ﬁve (5) inch width x seven (7) inch length

Packaging Requirements: Do not package individually item

Option #1

1008 ea

250 ea

Option #2

500 ea

Option #3

Vehicle Bumper Sticker Sheet

Item Description: Stickers NOT on a roll.

13 Size: Finished eight (8) inch x three (3) inch (5 in 1) sticker

Paper: Water resistant vinyl / UV protective gloss coating

Ink: Two (2) color printing (PMS 1797 and PMS 287 Blue)

Option #1

1000 ea

10000 ea

Option #2

20000 ea

Pennants

Item Description: Wrinkle-resistant SOFT felt with banding and ties on each end. Fabric must NOT be stiﬀ and

be able to roll without wrinkling or creasing

Color: White fabric with two (2) color (PMS 1797 Red and PMS 287 Blue) imprint and trim band. PMS 1797 Red

14 dyed fabric ties / hanger tabs.

Ink: Two (2) color printing (PMS 1797 Red and PMS 287 Blue) printing on one (1) side

Size: Twelve (12) inch x thirty (30) inch

A SAMPLE OF THIS ITEM IS REQUIRED TO BE SUBMITTED WITH THE VENDOR’S BID SUBMISSION

Option #1

Option #2

Option #3

1000 ea

2000 ea

3000 ea

PUR2526028 Rev. 06/12/2025

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Bid Number	Description	Date Issued	Bid Open Date/Time
50012-646-26	Purchase of Admissions Promotional Items Blanket Bid Original: 50012-646-26	03/20/2026	04/15/2026 2:00:00 PM CT

Department	++ University - Louisiana Tech University
Section	Purchasing Department
Dept Code	50012
Contact	Melissa Hughes
Address	P.O. Box 3157 408 Keeny Hall Ruston, LA 71272
Phone	318-257-4205
Fax	318-257-3772
Email	mhughes@latech.edu

Purchase of Admissions Promotional Items Blanket Bid

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