Purchase and Maintenance of Currency Counter Machines on an Annual Contract
| Agency: | Gwinnett County |
|---|---|
| State: | Georgia |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Apr 9, 2026 |
| Due Date: | Apr 10, 2026 |
| Solicitation No: | PA025-26 INV |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Purchase and Maintenance of Currency Counter Machines on an Annual Contract
Buyer Contact : Dana.Garland@GwinnettCounty.com
Opening Date : 04/10/2026 03:00 PM EST
Attachment Preview
PA046-21
Page 1
April 2, 2026
INVITATION TO QUOTE
PA025-26
Gwinnett County is soliciting competitive quotes from qualified suppliers for the Purchase and
Maintenance of Currency Counter Machines on an Annual Contract with four (4) renewal options for
the Office of the Tax Commissioner.
Quotes should be typed or submitted in ink and returned to the attention of Dana Garland, Purchasing
Manager. Quotes should be received by 3:00 P.M., April 9, 2026 via email at
Dana.Garland@GwinnettCounty.com or sent to the Gwinnett County Financial Services - Purchasing
Division – 2nd Floor, 75 Langley Drive, Lawrenceville, Georgia 30046.
Questions regarding quotes should be directed to Dana Garland via e-mail at
Dana.Garland@GwinnettCounty.com or calling 770-822-8723 by 3:00 P.M., April 6, 2026. Quotes are
legal and binding upon the bidder when submitted.
Successful service provider will be required to meet insurance requirements. The Insurance Company
must be authorized to do business in Georgia by the Georgia Insurance Department and must have an
A.M. Best rating of A-7 or higher.
Gwinnett County does not discriminate on the basis of disability in the admission or access to its
programs or activities. Any requests for reasonable accommodations required by individuals to fully
participate in any open meeting, program or activity of Gwinnett County Government should be
directed to the ADA Coordinator at the Gwinnett County Justice and Administration Center, 770-822-
8165.
The written Quote documents supersede any verbal or written prior communications between the
parties.
Award will be made to the supplier submitting the lowest responsive and responsible quote. Gwinnett
County reserves the right to reject any or all quotes, to waive technicalities, and to make an award
deemed in its bestinterest. Quotes may be split or awarded in entirety. Gwinnett County reserves the
option to negotiate terms, conditions, and pricing with the lowest responsive, responsible bidder(s) at
its discretion.
We look forward to your quote and appreciate your interest in Gwinnett County.
Dana Garland, CPPB, FOII, NIGP-CPP
Purchasing Manager
The following pages should be returned with your quote:
Quote Schedule, Pages 3-4
References, Page 5
Contractor Affidavit, Page 10
PA025-26
Page 2
I. GENERAL REQUIREMENTS
• Delivery ARO may be taken into consideration in determining award. The equipment
should be received within two weeks.
• Delivery will be FOB Destination Prepaid and Allowed to:
Gwinnett County Tax Commissioner’s Office
75 Langley Dr.
Lawrenceville, GA 30046
• Brand names are used to establish a standard of quality and to match existing equipment.
• If quoting an equivalent, please include product specifications with the submitted quote.
Gwinnett County shall be the sole determinant of the acceptability of all approved equivalents.
• New equipment must include an industry standard manufacturer’s warranty.
II. SPECIFICATIONS
Each item listed below should have the following for the requested equipment:
• Two-pocket feature
• 600 hopper capacity
• 200 stacker capacity
• 50 reject capacity
• 1,000 value count
• 1,000 serial number speed
• Serial number and automatic currency switching
• Touch screen display
• Serial Port, LAN, USB Connectivity/Interface
• Compact size to support limited space operations
• Integrated or standalone compatible receipt printer
III. ONSITE ANNUAL PREVENTATIVE MAINTENANCE
The requested equipment shall be maintained onsite ANNUALLY, according to manufacturer’s
recommendations, including but not limited to the following:
• Preventative Maintenance (including replacement of “wear” parts)
• Internal and External Cleaning
• Sensor Calibration
• Mechanical Inspection & Lubrication
• Electrical & Connectivity Check
• Software/Firmware Updates
• Performance and Accuracy Testing
• Serial Number Detection & Storage Validation
• Labor, Parts, Travel, Trip Time must be included
Successful supplier will coordinate with Gwinnett County Tax Commissioner staff for scheduling
equipment maintenance.
PA025-26
Page 3
FAILURE TO RETURN THIS PAGE AS PART OF YOUR QUOTE DOCUMENT MAY RESULT IN REJECTION OF QUOTE.
QUOTE SCHEDULE
Item # QTY
DESCRIPTION
DELIVERY A.R.O.
MANUF. & NO.
UNIT PRICE
TOTAL PRICE
(New) Kisan K2A Compact Banknote Serial
1
20 Number Detection/Storage Counter, or
approved equivalent
2
20
Standalone compatible receipt printer
(if not integrated as part of Item #1)
3
20
Annual Preventative Maintenance Fee (per
machine)
$
$
$
$
$
$
Total Price $
Note: - Unit price must include all necessary accessories, cables, and related supplies to support basic equipment operation and any delivery fees.
- Annual Preventative Maintenance Fee is an all-inclusive unit price. Please consider all fees associated with supporting this requirement (see page 2).
Certification of Non-Collusion in Quote Preparation
Signature
Date
In compliance with the attached specifications, the undersigned offers and agrees, within ninety (90) days of the date of quote opening, to furnish any or all of the items upon
which prices are quoted, at the price set opposite each item, delivered to the designated point(s) within the time specified in the quote schedule. By submission of this quote, I
understand that Gwinnett County uses Electronic Payments for remittance of goods and services. Vendors should select their preferred method of electronic payment upon
notice of award. For more information on electronic payments, please refer to the Electronic Payment information in the instructions to bidders.
Legal Business Name
Complete Address
Does your company currently have a location within Gwinnett County? Yes No
Representative Signature
Printed Name
Telephone Number
E-mail Address
PA025-26
Page 4
FAILURE TO RETURN THIS PAGE AS PART OF YOUR QUOTE DOCUMENT MAY RESULT IN REJECTION OF QUOTE.
QUOTE SCHEDULE (CONTINUED)
Gwinnett County requires pricing to remain firm for the duration of the initial term of the contract. Failure to hold firm
pricing for the initial term of the contract will be sufficient cause for Gwinnett County to declare quote non-responsive.
Contract to begin upon notification of award. Unless otherwise noted, quoted prices will remain firm for four (4)
additional one (1) year periods.
If a percentage decrease will be a part of this quote, please note this in the space provided together with an explanation.
1st Renewal
%
2nd Renewal
%
3rd Renewal
%
4th Renewal
%
If a percentage increase will be a part of this quote, please note this in the space provided together with an explanation.
1st Renewal
%
2nd Renewal
%
3rd Renewal
%
4th Renewal
%
The undersigned acknowledges receipt of the following addenda, listed by number and date appearing on each:
Addendum No.
Date
Addendum No.
Date
Supplier Name ________________________________________________________________________________________
PA025-26
Page 5
FAILURE TO RETURN THIS PAGE AS PART OF YOUR QUOTE DOCUMENT MAY RESULT IN REJECTION OF QUOTE.
REFERENCES
Gwinnett County requests a minimum of three (3) references where work of a similar size and scope has been
completed.
Note: References should be customized for each project, rather than submitting the same set of references for every project
bid. The references listed should be of similar size and scope of the project being bid on. Do not submit a project list in lieu of
this form.
1. Company Name
Brief Description of Project
Completion Date
Contract Amount $
Start Dates
Contact Person
Telephone
E-Mail Address
2. Company Name
Brief Description of Project
Completion Date
Contract Amount $
Contact Person
E-Mail Address
Start Date
Telephone
3. Company Name
Brief Description of Project
Completion Date
Contract Amount $
Contact Person
E-Mail Address
Start Date
Telephone
Supplier Name
This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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